EdCtr_FM-IT_Q-A_02.pdf
PDF 110 KB Posted
- Solicitation number
- FA461025QVSFB_ECFACILITYMANAGER
About this file
This document contains questions and answers (Q&A) for Solicitation FA461025QVSFB_ECFACILITYMANAGER, a full-time Facility Manager position at Vandenberg Space Force Base. The current incumbent is Ladgov Corporation, with an existing contract (FA461024P0058) valued at $67,200, and the incumbent employee Anthony Ramirez has satisfactory performance. The solicitation seeks one facility manager to support 7 separate activities with approximately 20 employees, serving around 180 customers during peak periods, with no required travel or after-hours coverage.
Key contract details include a 40-hour work week (2,028 working hours annually), usage of Smartsheet and NEXGEN IT software for scheduling and reporting, and government-provided equipment and licenses. The technical proposal is limited to 20 pages and must include all documentation. The contract is set for a base period from 1 July 2025 to 30 June 2026, with two one-year options and a potential six-month extension. It is a 100% Small Business Set-Aside with a size standard of $15.0M, and the government intends to award to the lowest-priced technically acceptable quote, with quotations due by 12:00 PM on 16 May 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| EdCtr_FM-IT_Q-A_01.pdf | ||
| Atch 4-CLSExport_FA461025QECFM.pdf | ||
| Atch_02_Pricing Schedule.xlsx | XLSX spreadsheet | |
| Atch_01_Tab-8_PWS_EFMC_20250103.pdf | ||
| Atch_04-CLSExport_FA461025QECFM.pdf | ||
| Atch_03_SCA-WD_2015-5647r23.pdf | ||
| Atch_02_Pricing Schedule.xlsx | XLSX spreadsheet |
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Solicitation FA461025QVSFB_ECFACILITYMANAGER Questions
1. Is this a new contract or is/was there an incumbent performing these services?
a. This is not a new contract, there is an incumbent. The name of the contractor is Ladgov
Corporation, contract number: FA461024P0058. Award price was $67,200.
2. If there is an incumbent in place, is the government satisfied with the current employee’s work performance?
a. Yes, Ladgov is the incumbent and Anthony Ramirez is the employee. The government is satisfied with their current performance.
3. How many people are currently working under this contract?
a. 1
4. How many people are required to perform under this contract?
a. 1
5. Please confirm if this requirement is for a full-time or part-time position.
a. Full Time
6. Does the contractor employee(s) need to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g. how many days in a year)?
a. No travel Necessary
7. How many facility users on average does the Facility Manager support daily and during peak periods?
a. 7 separate activities with 20 employees; People use our facilities for classes/conferences, Max at one time averages about 180 customers, with approx. 45 customers that visit the 5 activities
8. Are there specific brands or models of AV or IT equipment currently in use that we should be familiar with (e.g., smartboards, projectors)?
a. Computers/Monitors/Projectors, no specific brand knowledge required.
9. What are the reporting expectations (format/frequency) for equipment inventories, usage metrics, and maintenance logs?
a. Three separate answers: equipment inventories: 1 formal plus one non-formal; we track daily/monthly and annual usage numbers; Large facility with Maintenance requests and logging daily.
10. Are there historical performance metrics or standards from previous years we should be aware of?
a. No, accurately defined
11. Will the Facility Manager be the sole point of contact for coordinating maintenance, or is this responsibility shared with base personnel?
a. He is the facility manager, so we try hard to keep him in the driver’s seat. We do have a civil service alternate for him. Civil Engineer Squadron will only deal with the facility managers.
12. With 2080 working hours per year required, there is no allowance for federal holidays or personal vacation, which contradicts statement regarding federal holidays and leave. Will the Government confirm the expectation is 2028 working hours per year?
a. Yes
13. Is military background and 2 years of experience assisting with scheduling and conducting Satellite Broadcast Courses considered a pass-fail criteria, or can offerors propose a candidate that does not have these two attributes and be still considered responsive?
a. They can propose a candidate without the two criteria.
14. PWS Section 1: The PWS references “14,000 individuals using the facility per year.” Are any weekend or after-hours events (beyond the normal M-F, 0715-1615 schedule) anticipated, and if so, would the contractor be required to provide coverage outside normal hours?
a. There are after hours and weekend activities, the facility manager is not required or tasked to be present. The Facility manager shores everything up during duty hours and issues a key.
15. PWS Section 3: The document states the Government will determine the number of hours each week (40 hours/week, ~2080 hours/year) and will notify the contractor 7 days prior. Are these 40 hours guaranteed each week, or can that number fluctuate? If it can fluctuate, is there a minimum weekly hour guarantee?
a. Plenty of work for 40 hrs, and contractor is expected to work all 40 hrs per week.
16. PWS Section 7(c): The PWS states the facility manager will “utilize Smartsheet Database” for scheduling. Will the Government provide the Smartsheet (or other scheduling software) user licenses, or is the contractor expected to furnish those licenses?
a. The government provides smartsheet and any program required for the job.
17. PWS Section 7(o): The PWS indicates the contractor must troubleshoot equipment and coordinate repairs. For advanced repairs/replacements that exceed routine troubleshooting, is the Government responsible for contracting third-party repair services, or is that the contractor’s responsibility? Where is the threshold between minor troubleshooting and repairs requiring external support?
a. The government is responsible to provide all equipment and tools to do their jobs.
18. PWS Section 7(f): The contractor must “create and analyze data using spreadsheets, charts, and other information” to measure facility/equipment usage. Does the Government require a specific template or format for these reports, or can the contractor provide its own format so long as all data elements are included?
a. No formats required to answer questions based on data. The contractor will be required to use and interpret a specific facility manager program or software called NEXGEN IT.
19. Vendor Clarification Questions: Instructions to Offerors (Solicitation Sections 1–5) Section 4, Addendum to FAR 52.212-2 (“Technical Capability” Requirements): The solicitation sets a 20-page limit for the technical narrative. Does this 20-page limit include items such as cover pages, table of contents, resumes, and/or references, or may these be placed in appendices that do not count against the page limit?
a. Everything should be included in this 20 page limit.
20. Section 4, Addendum to FAR 52.212-2 (“Technical Capability” Requirements): Are there any specific formatting requirements (e.g., font size, margins, line spacing) for the 20-page technical submission that we must follow?
a. no
21. Section 2 / Section 5 (Quotation Submission Details): The solicitation states that “This may include certifications, resumes, previous contracts, references, etc.” for the technical capability statement. Is there a separate volume or attachment required for past performance or references, or should it be included within the same 20-page technical narrative?
a. Should be included within the 20 day count.
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