Attch 1_PWS_20240124.docx

PERFORMANCE WORK STATEMENT

30 CEF Enterprise AFTF (Air Force Fire Training Facilities) Repair and Maintenance Program-Aircraft Fire Training Facility Fire Equipment Maintenance

VANDENBERG SPACE FORCE BASE, CALIFORNIA

04 December 2023 24 January 2024

Table of Contents

Part 1: General Information Part 2: Specific Tasks Part 3: Contractor Furnished Items and Equipment Part 4: Government Furnished Items and Services Part 5: Definitions Part 6: Acronyms Part 7: Service Summary (SS) Items Part 8: Deliverables Schedule Part 9: Attachment Listing

Part 1 General Information

1. Description of Services: The contractor shall provide all supervision, personnel, equipment, transportation, materials and other items and services necessary to repair the Aircraft Fire Training Facility and supporting infrastructure to enable a fully functional facility capable of meeting mission fire training requirements. Contractor will also perform quarterly, annual and emergency testing, repairs and maintenance for 30 CES Fire Department’s (30 CEF) Aircraft Fire Training Facility (AFTF). The Dept. of Defense (DOD), Air Force Civil Engineering Center (AFCEC) Technical Order (T.O.) 35E1-2-13-1 and Air Force Instruction (AFI) 32- 2001, Fire Emergency Services Program, require a rigorous and well documented maintenance and testing program on the above named trainers and equipment. The goal of this maintenance effort is to keep the live fire facilities, training props, and various firefighting equipment in complete working order at all times. The contractor shall provide all parts, labor and materials necessary to perform normally scheduled maintenance in accordance with industry standards, National Fire Protection Association (NFPA) USAF standards and manufacturer’s recommendations. Prior to performing any maintenance or repair work identified in this contract, the contractor shall provide proof of training, certification and appropriate professional credentials.

Background: 30 CEF’s live fire aircraft facility was built and has been in use since 1996. The four- story live fire tower facility with two level burn rooms was built circa 2000 and is approximately 3,100 SF. All nine (9) live fire systems and props were acquired circa 2005 and later. They are based upon Kidde 0-100 or G500 models. All work on these facilities and equipment shall be done and recorded as specified in AFCEC T.O. 35E1-2-13-1, NFPA 1403 standards and the manufacturer’s recommendations. After inspection, if repairs are necessary, an evaluation shall be made by the contractor to determine if the cost of repairs is reasonable compared to the cost of replacement. If the contractor determines that a prop must be removed from service and replaced, the base fire chief and CEF program manager shall be notified of such a situation in order to make the final determination and provide documentation to AFCEC. Vandenberg SFB’s Fire Department is comprised of five (5) separate fire stations located on North Base, South Base (2), Flight line (Airfield Road) and the main base cantonment area. Each station maintains an inventory of hoses, ladders, compressors and other essential fire-fighting tools, gear, and equipment which must be inspected, maintained, documented, and repaired or replaced on a regular basis to ensure 30 CEF’s firefighters are prepared at all times to protect VSFB space launch complexes and critical range assets from fire damage.

Period of Performance: The period of performance shall be for one base year and four option years.

Type of Contract: The Government will award a Firm-Fixed Priced Contract.

Hours of Operation: 30 CES/CEF conducts business, between the hours of 7:30 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

Recognized Holidays: The contractor is not required to perform services on Federal holidays.

The holidays observed are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

Post Award Conference: The contractor agrees to attend any post award conference convened by the contracting activity in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet with the Contractor to achieve a clear and mutual understanding of all contract requirements, and identify and resolve potential problems. However, it is not a substitute for the contractor’s fully understanding the work requirements at the time offers are submitted, nor is it to be used to alter the final agreement arrived at in any negotiations leading to contract award. These meetings shall be held at no additional cost to the Government.

Key Personnel: The following personnel are considered key personnel by the Government: Civil Engineer Service Contracts personnel and Civil Engineer Requirements & Optimization personnel. The contractor shall provide a Contract Manager/Program Manager who shall be responsible for the performance of the work. The name of this person(s) and an alternate who shall act for the contractor when the Contract Manager/Program Manager is absent shall be designated in writing to the CO. The Contract Manager/Program Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager/Program Manager or alternate shall be available between the hours of 7:30 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Performance Monitoring: The government shall evaluate the contractor’s performance under this Contract to ensure that the contractor has performed in accordance with the performance standards identified in this PWS. The government will evaluate the contractor’s performance by performing scheduled and unscheduled surveillance. The government will increase or decrease its surveillance as performance dictates. The government will also evaluate and validate customer complaints to ensure the contractor is meeting all contractual requirements. The CO or the COR may schedule progress meetings as required. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

Part 2 Specific Tasks

2. Specific Tasks:

Basic Services: The contractor shall be responsible for performing the tasks/contract line items (CLINs) listed below. 30 CEF Program Manager, ext. (805) 604-2607 or (805) 260-8514, may be contacted to answer questions about the work effort and/or may accompany the contractor upon request as needed.

CLIN 0001 – Annual Aircraft Fire Training Facility (AFTF) Maintenance. The contractor shall provide maintenance, inspection, and certification on the AFTF to ensure it remains in serviceable, safe operating condition. This effort includes the aircraft body, the burners, pilot/ignitor and subsystems, all air, water, electrical and propane lines, raceways, conduits, ignition tower and control boxes, controllers, switches, relays and propane tanks. The contractor shall provide spare parts such as ignitors, spark plugs, wire pigtails, connectors, stainless steel pipe, Schedule #80 black iron pipe, each size used on site, switches and relays to keep the AFTF in serviceable working order at all times. Contractor will power wash all areas of the interior annually. All work performed shall be IAW AFCEC T.O. 35-E1-2- 13-1, the manufacturer’s recommendations, and NFPA 1403 Live Fire standards. Maintenance personnel shall be certified by the manufacturer (WRG Fire Training Simulation Systems Inc.) to accomplish the work. A detailed report will be provided, after each visit within 21 working days, on all work accomplished and status of the trainer. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

CLIN 0002 – Annual Structural Burn Rooms Maintenance and NFPA 1403 Inspection. The contractor shall provide all required maintenance, inspection, certification, repair work and periodic checks IAW manufacturers’ (KFT Fire Trainer) recommendations and NFPA 1403 standards as applicable to live fire training facilities and their appurtenances. The contractor shall conduct a minimum of one (1) scheduled visit. Contractor will power wash all areas of the interior annually. The contractor shall schedule two (2) emergency repair visits, if required, at no additional cost to the Government. If a training prop breaks down and becomes unserviceable, the contractor shall schedule a visit as soon as practical. If the timing is conducive to combining efforts with a regularly scheduled visit the work shall be performed at that time, to reduce multiple visits. For the purpose of this effort repairs are considered to be normal wear and tear break-downs that do not require major repairs. Some examples of major repairs would be: extensive excavation, major structural repair or overhaul of the entire system. Overhaul of a subsystem is not considered to be a major repair. Maintenance personnel shall be certified by the manufacturer to accomplish the work. A detailed report will be provided, after each visit within 21 working days, on all work accomplished and status of the trainer. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

CLIN 0003 Kidde 0-100 Burn Prop Maintenance for Nine (9) Live Fire Systems and NFPA 1403 Inspection. The contractor shall provide maintenance on the props listed below. These props shall be maintained and tested by certified maintenance technicians without exception. Hoses, connections, service valves, propane tanks, remote pendants, power supply units, control cables, programmable logic computers and software are all considered to be part of the below listed items and shall be included in this work effort. The contractor shall provide spare parts as needed and also provide the Government with consumable parts for all other parts. All work shall be done and recorded as specified in the manufacturer’s recommendations and NFPA 1403 standards. The contractor shall also identify all systems or portions of a system within a prop that are nearing the end of their reasonable service life. This describes a prop that needs replacement and must be identified for evaluation to determine if the cost of repairs is reasonable compared to the cost of replacement. Further defined, this is to determine if maintenance is not guaranteed to extend the service life of a prop, then that prop shall be removed from service and identified for replacement. The base fire chief and 30 CEF program manager shall be notified of such a situation to make the final determination to AFCEC on all reports. Contractor will power wash all areas of the interior annually. The contractor shall schedule two (2) emergency repair visits, if required, at no additional cost to the government. Maintenance personnel shall be certified by the manufacturer (KFT Fire Trainer) to accomplish the work. A detailed report will be provided, after each visit within 21 working days, on all work accomplished and status of the trainers. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

Kidde NC-306/7 HazMat Live Fire Tanker Kidde Railcar HazMat and High Pressure Leak/Fire Prop Kidde T-500 Live Fire/Flashover Props (2 Each) Kidde O-100 Pilot Boxes (10 each) Kidde O-100 Car Trainer Kidde O-100 Helo Prop Kidde O-100 F-16 Kidde O-100 Flange (2 each) Kidde O-100 Remote (2 each)

CLIN 0004 – SCBA Equipment Testing and Certification. The contractor shall conduct testing and certification IAW established NFPA and manufacturer (Mine Safety Appliance) specifications on approximately 140 SCBA units: that includes masks, regulators, backpacks, and air cylinders (approximately 250 air cylinders). Maintenance personnel shall be certified by the manufacturer to accomplish the work. A detailed report will be provided, within 21 working days, IAW NFPA 1852, 2013 Edition. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

CLIN 0005 – Fire Hose Testing, Inspection, and Certification. The contractor shall inspect and test approximately 40,000 linear feet of fire hose, and 30 sections of hard suction hose. The actual amount of hose to be inspected in any size mentioned above may vary due to normal wear and tear. All testing will be accomplished IAW with NFPA 1961, 2013 Edition. A detailed report will be provided, within 21 days, IAW with the NFPA standard. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

CLIN 0006 –HAZMAT Suit Inspection and Testing. The contractor shall perform inspections and testing on (16) level “A” HAZMAT suits, (08) level “B” HAZMAT suits, (08) level “B” CBRN HAZMAT suits Contractor will be certified to meet the testing requirements in both NFPA 1991 and 1994, and the manufacturer’s recommendations. Suits will be tested to the manufacturer’s specifications and ASTM F 1052; using NFPA 1991 and 1994 as a guide. Reports will be provided in 21 days; suits will be identified on the reports by suit number and show beginning and ending pressures as outlined in NFPA 1991 and 1994. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

CLIN 0007 – Ground Ladders Testing, Inspection and Maintenance. The contractor shall test and inspect approximately 32 ladders IAW NFPA and industry standards. If a ladder fails, the contractor shall repair the ladder if repairs can be accomplished for less than 50% of the replacement cost of the ladder. Safety testing shall be performed by the contractor on each ladder the contractor repairs. The contractor shall provide documentation to describe each ladder by its assigned inventory number, its size and the fire station to which that ladder is assigned. The Contractor shall perform minor maintenance on all ground ladders as necessary. All testing will be accomplished IAW with NFPA 1931, 2015 Edition. A detailed report will be provided, within 21 days, IAW with the NFPA standard. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

CLIN 0008 – Annual USAR Facility and (8) Collapse Props Maintenance and Inspection. The contractor shall provide all required maintenance, inspection, certification, repair work and periodic checks IAW manufacturers’ recommendations. The contractor shall conduct a minimum of (1) scheduled visits. Contractor will power wash all areas of the interior annually. The contractor shall schedule one (1) emergency repair visits, if required, at no additional cost to the Government. If a training prop breaks down and becomes unserviceable, the contractor shall schedule a visit as soon as practical. If the timing is conducive to combining efforts with a regularly scheduled visit the work shall be performed at that time, to reduce multiple visits. For the purpose of this effort repairs are considered to be normal wear and tear break-downs that do not require major repairs. Some examples of major repairs would be: extensive excavation, major structural repair or overhaul of the entire system. Overhaul of a subsystem is not considered to be a major repair. Maintenance personnel shall be certified by the manufacturer to accomplish the work. A detailed report will be provided, after each visit within 21 working days, on all work accomplished and status of the trainer. Work is expected to be accomplished in November of each year; visits will happen no later than the last business day in November of each year.

Invoicing: The contractor shall invoice IAW Clause 252.232-7006 “Wide Area Workflow Payment Instructions” (see clause section of contract).

Personnel: contractor personnel shall present a professional appearance and be easily recognized as Contractor employees by the wearing of identification tag or company uniform that shall include the company’s name/logo and employee’s name. The contractor shall provide company identification tags or company uniform at no additional cost to the government. Upon completion of the Contract, or an individual employee’s employment, the contractor shall retrieve all identification media issued by the 30th Security Forces Squadron (30 SFS) and immediately surrender it to the government.

Contractor personnel shall comply with and ensure that any subcontractor personnel comply with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration (OSHA).

The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval in accordance with (IAW) DoD 5500.7-R, “Joint Ethics Regulations (JER),” “Standards of Conduct”.

The contractor shall not employ persons for work on this Contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Security Requirements:

At all times on Vandenberg SFB premises, all Contractor employees shall comply with all base security requirements imposed by the Installation Commander. The contractor needs to be aware that entry requirements are subject to change due to installation and real-world situations. In regards to permanent base access/entry, all employees are subject to a Federal background check.

Main Base Access: Current security access restrictions at the Santa Maria Gate (base main entry point) require all Contractor vehicles which are the size of a standard bread delivery truck or larger, and have closed tool beds, tool boxes, etc. to enter through the Lompoc Gate only. Location is at the intersection of Santa Lucia Road and Pine Canyon Road. There is a vehicle check/pull-off area where the Contractor may be required to pull off and submit to a vehicle search prior to gaining entry to the base. The Contractor should plan to allow for delays as a result of in-place security procedures.

The contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or Security Forces personnel when directed as occasional operational requirements, real world activities, or emergencies dictate.

Contractor Vehicles: Each contractor vehicle shall have the company name/logo prominently displayed on each side panel of the vehicle whenever vehicle is on Vandenberg SFB property. The Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

Government Liability for Loss or Damage: The government will not be liable for any loss or damage to the contractor’s property (including stock) or for expenses incidental to such loss or damage unless caused by the Government.

Required Reports/Submittals: The contractor is required to provide documentation as indicated below.

Contract Start-Up: Material Safety Data Sheet (MSDS) for any potentially Hazardous Materials used by the contractor on Vandenberg SFB.

Upon Certification: Certificates verifying satisfactory completion of certification requirements for Live Fire Facilities and/or props.

2.10. Contractor Management Reporting (CMR): The contractor is required to report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Air Force via a secure electronic data collection site. The Contractor shall fill in all required data fields using the following web address: http://www.ecmra.mil .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1st through September 30th. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31st of each calendar year. Contractors may direct questions to the ECMRA help desk.

Part 3 Contractor Furnished Items and Equipment

3. Contractor Furnished Items and Equipment:

The contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this Contract that are not listed under Part 4 of this PWS.

The contractor shall ensure their equipment is strictly maintained in functional and safe operating condition.

Part 4 Government Furnished Items and Services

4. GOVERNMENT- FURNISHED SERVICES:

Base Police and Fire-Protection Services: The government shall provide police and fire protection services. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The government shall provide emergency medical treatment for life-threatening emergencies only until civilian ambulance arrives.

Damage to Government Facilities and Property: The contractor shall reimburse the government if details of formal investigation of fire or other related or unrelated structural damage result in pecuniary liability assessed to the contractor. The contractor shall replace all damaged or lost Government Furnished Facilities, Government Furnished Equipment and Government Furnished Materials at no cost to the government

Part 5 Definitions

5. DEFINITIONS: The following is a list of terms used within PWS that require further definition.

CONTRACTOR: A supplier or vendor awarded a Contract to provide specific supplies or service to the Government. The term used in this Contract refers to the prime.

CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate Contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the Contracting Officer to administer the Contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the Contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the Contract.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a Contract by the Key Personnel listed in the PWS. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet Contract requirements.

SUBCONTRACTOR. One that enters into a Contract with a prime Contractor. The Government does not have private of Contract with the subcontractor.

WORK DAY: The number of hours per day the Contractor provides services in accordance with the Contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

HAZARDOUS OR INCOMPATIBLE WASTE. For the purpose of this PWS, hazardous and incompatible wastes is considered to be but not limited to any oils, greases, flammables, chemicals, metals and other material that is listed or described in Article 3 (Discharge Prohibitions and Limitations) in VSFB’s Permit I-004 with the City of Lompoc.

Part 6 ACRONYMS

Part 7 Service Summary (SS) Items

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE

SS#1

CLIN 0001 – Aircraft Fire Training Facility (AFTF) Semi-Annual Maintenance

PWS Section 2.1.1

No more than two COR write- ups per visit due to poor performance of work.

100% Inspection

· Validated

SS#2

CLIN 0002 – Structural Burn Rooms Annual Maintenance and NFPA 1403 Inspection

PWS Section 2.1.2

No more than two COR write- ups per visit due to poor performance of work.

100% Inspection

· Validated

SS#3

CLIN 0003 – Kidde O-100 Burn Prop Maintenance for nine (9) Live Fire Systems and NFPA 1403 Inspection

PWS Section 2.1.3

No more than two COR write- ups per visit due to poor performance of work.

100% Inspection

· Validated

SS#4

CLIN 0004 – Self-Contained Breathing Apparatus (SCBA) Equipment Testing and Certification

PWS Section 2.1.4

No more than two COR write- ups per visit due to poor performance of work.

Periodic

· Inspection

SS#5

CLIN 0005 – Fire Hose Testing, Inspection, and Certification

PWS Section 2.1.5

No more than two COR write- ups per visit due to poor performance of work.

Periodic

· Inspection

SS#6

CLIN 0006 – Level “A” HAZMAT Suit Annual Testing and Inspection

PWS Section 2.1.6

No more than two COR write- ups per visit due to poor performance of work.

100% Inspection

· Validated

SS#7

CLIN 0007 – Ground Ladders Testing, Inspection and Maintenance

PWS Section 2.1.7

No more than two COR write- ups per visit due to poor performance of work.

100% Inspection

· Validated

SS#8

CLIN 0008 – USAR Facility and (8)Collapse Props Semi Annual Maintenance and Inspection.

PWS Section 2.1.8

No more than two COR write- ups per visit due to poor performance of work.

100% Inspection

· Validated

Methods of Surveillance Definitions: 100 percent inspection is appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed.

Part 8 Deliverables Schedule

Deliverable

Frequency # of Copies

Medium/For

Submit To

Material Safety Data Sheets (MSDS) for all hazardous materials used by the Contractor on VSFB

NLT 10 days after receipt of contract award

One electronic copy

Adobe PDF

COR

Trip Report, Quarterly Inspection Report and Annual Report

30 CEF Program Manager

Fire Equipment Inspection Certificate or Report

30 CEF Program Manager

Part 9 Attachments

See Attachment 1 - AFCEC T.O. 35-E1-2-13-1.

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