VSFB SABER 2024_Pre-Bid Conference Slides.pptx

SPACE LAUNCH DELTA 30

7/16/2024

“LAUNCH AND TEST ABOVE THE REST”

2024 SABER

PRE-BID CONFERENCE

“LAUNCH AND TEST ABOVE THE REST”

7/16/2024

“LAUNCH AND TEST ABOVE THE REST”

Agenda Acquisition Plan Locations Specifications Coefficients Basis of Award Overall Bid Evaluation On/Off Ramping Questions/Open Discussion

Acquisition Plan Small Business Set-Aside: Competitive 8(a) Joint Ventures & Mentor Programs are expected and encouraged Awards: Up to Three (3) Contracts Selection: Sealed Bidding Contract Type: Multiple award IDIQ w/ Firm Fixed Price task orders Minimum Guarantee is $2K per contract, base year only Task Orders based on price and price-related factors Term: One base year with four one-year options NAICS Code:

SABER: 236220, Commercial and Institutional Construction Paving: 237310, Highway, Street and Bridge Construction

Locations Vandenberg SFB, Santa Barbara County Orcutt Hill, Santa Barbara County Anderson Peak Optical Tracking Station, Monterey County Naval Base Ventura County (NBVC) Port Hueneme/Point Magu, Ventura County Pillar Point AFS (PPAFS), San Mateo County Santa Ynez Optical Tracking Station, Santa Barbara County

North Base

South Base

VSFB Facts 99,604 acres (155.65 square miles), 3rd largest AF base after Eglin AFB and Edwards AFB

44.74 miles of coastline

104.48 perimeter miles (coastal/internal/external boundaries) 2,209 buildings/facilities 626 building/6,458,933 sq ft of buildings $8.210.7B total real property record replacement value 22 space launch complexes/launch facilities

8.5 miles of AF-owned railroad tracks 621 miles of roads; 307 miles unpaved & 314 miles paved One 15,000 ft x 200 ft main runway, one 8,800 ft x 75 ft parallel taxiway, and two 1,000 ft x 200 ft overruns Drinking water and Wastewater systems are privatized

VSFB Natural Environment 17 threatened (T) or endangered (E) species 1 Mammal – Southern sea otter (E) 3 Birds – California least tern (E), southwestern willow flycatcher (E), western snowy plover (T) 3 Fish – Unarmored three-spine stickleback (E), tidewater goby (E), southern steelhead trout (E) 1 Amphibian – California red-legged frog (T) 1 Reptile – Leatherback sea turtle (T) 5 Plants – Gaviota tar plant (E), Gambel’s watercress (E), Lompoc yerba santa (E), beach layia (E), Vandenberg monkey flower (E) 1 Insect – El Segundo Blue Butterfly (T) 1 Macro Invertebrate – Fairy Shrimp (T) 1 Marine Invertebrate – Black Abalone (T) Wildlife includes 329 species of birds, seals, sea otters, mule deer, coyote, feral pigs, ground squirrels, mountain lions, bears, etc.

469 miles of natural streams 7,847 acres of wetland 9,107 acres of sand dune/shrub combination Includes 1,863 aces of pure sand dunes 1,200 acres available for farming (beans, oats, and barley) 27,000 acres available for grazing cattle (up to 800 head of cattle)

VSFB Facts National Historic Landmark at SLC-10, first Thor missile launch site on VAFB in 1957 Elevation of Mt. Tranquillon: 2,155 ft above Mean Sea Level (MSL) Elevation of Casmalia Hills: 1,622 ft above MSL Elevation of Vandenberg Tracking Station: 950 ft above MSL Elevation of Runway 30 threshold is 362 ft MSL; at Runway 120 is 236 ft MSL

Specifications SABER Master Specifications/Paving Technical Specifications provides guidance in the following areas:

DIVISION 1: GENERAL REQUIREMENTS

01 00 00 General Requirements Key Points Task Order Participation Contractors will be required to propose on all task orders unless written approval is received from the contracting officer before the proposal due date TO Bid/Proposal Preparation The cost of preparation of basic contract and TO offers shall be the responsible of the contractor and not directly reimbursable. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the basic contract and TO Contractor will typically have 2 weeks from date of the site visit to submit an offer.

TO may use either LPTA or Best Value (limited circumstances) evaluation procedures

Key Points TO offer minimum requirements A cover page identifying the project title, total project cost, assumptions, list of requirements, performance period, material lead times and any special considerations A Statement of Work May include drawings, calculations, shop drawings, or other information needed to demonstrate an understanding of the task order requirements Cost Estimate RS Means Schedule of Material Submittals Construction Schedule Funding The Government may utilize an Authority to Advertise (ATA) to solicit offers in anticipation of funds becoming available.

Key Points Construction Wage Rate Requirements Statute The most current Construction Wage Rate Requirements Statute (formerly Davis-Bacon Act) wage determinations for each potential work location will be incorporated into the contract at award and updated when the option periods are exercised Wage determinations will apply to all task orders the entire year Performance/Payment Bonds Contractors shall furnish Performance and Payment Bonds (Standard Form 25/25A) to the Government on all TOs regardless of dollar value Performance Evaluations Will be completed annually to encompass all TOs below reporting threshold and the contractor’s compliance with the overall program requirements Will be completed on each TO over $750K The Government reserves the right to complete performance evaluations on TOs below $750K at the ACO’s discretion.

Key Points Work in Special Security Areas Escorts may be required for access to restricted/controlled areas, while working on construction Escorts will be provided by the Government or through a separate contract Contractor will not be required to have a security clearance, but will be required to comply with entry requirements (e.g., certain areas do not allow foreign nationals to enter) Delays in entering and leaving work area While delays at the inspection gates are typically minimal, in certain circumstance, the Contractor may encounter multiple hour delays while awaiting inspections No compensation will be granted for delays caused by normal operations of the Security Forces Squadrons and contractors should consider the potential for delays when preparing offers

REAL ID

Contractors will be required to comply with the REAL ID act requirements to enter the installations Safety and Health Contractor shall comply with all pertinent provision of the most current version of the Unites States Army Corps of Engineers Manual, EM 385-1-1

01 04 00 UPB and Software Requirements Key Points Any software compatible with RSMeans Facilities Construction Cost Data database can be used Software choice opened up due to Gordian’s potential sunsetting of the software Known available options currently include CostWorks, e4Clicks, and RSMeans Data Online Software must be capable of exporting to Excel and Adobe for submission to the Government Contractors will be required to provide the Government RS Means Cost Estimating training for 9 Government employees each (27 total between the 3 contractors) Initial training 45 calendar days after contract award Subsequent training 45 calendar days after exercise of Option Year 2

Key Points Use of Division 1 line items is limited to:

Key Points City Cost Index (CCI) for appropriate location should be used Santa Barbara CCI for Vandenberg SFB, Orcutt Hill, and Santa Ynez Peak San Mateo CCI for Pillar Point AFS Oxnard CCI for Point Mugu/Port Hueneme Salinas CCI for Anderson Peak Total column should be used for in-house work Total Including Overhead & Profit should be used for subcontracted work Coefficient is applied to the estimate total, not each line Use of non-priced items (NPIs) may be only be authorized by the Contracting Officer Contracting Officer may require contractor submit 3 independent quotes to substantiate NPIs

Coefficients Coefficients are factors multiplied against the standard unit prices in the Unit Price Book (UPB) to calculate the overall price of a Task Order (TO).

Coefficients remain fixed for the life of the contract.

Offerors propose coefficients for costs may include but not limited to overhead, profit, minimum design costs, General & Administrative (G&A) expenses, bond premiums, gross receipt taxes, and RSMeans Training.

Any costs included in the coefficient cost pool shall not be separately priced in the RSMeans Cost Estimates provided for individual task orders.

Coefficients Summate coefficients (base + 4 option years + 6-month extension of services), average, rank from lowest to highest, perform price analysis

Unified Facilities Guide Specifications (UFGS) For Divisions 2 through 48, refer to the Unified Facilities Guide Specifications (UFGS). The Contractor shall conform to the provisions of the most current, recent or latest issue of all standards or publications. UFGS standard specifications can be obtained from the Whole Building Design Guide website: http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

Contract Administration Labor checks by Contracting Interim Inspections by CE Daily Reports by the Contractor Payrolls and Invoices

Basis of Award Step 1:

CO shall announce bid opening time and publicly read aloud each bid received prior to the submission time.

Step 2:

All bids will be recorded in real time on an abstract of bids. Each offeror's proposed coefficients for the base period CLIN, four (4) option year CLINs, and six (6) month extension of services CLIN will be summated and averaged to determine the Total Evaluated Price. Rank bids from lowest to highest based on their Total Evaluated Price and announce the three (3) apparent low bidders to conclude the public bid opening.

Step 3:

Perform responsiveness review on all bids to assess compliance with the terms and conditions of the solicitation. Offerors determined nonresponsive with the terms and conditions of the solicitation may be eliminated from consideration for contract award.

Step 4:

Perform a price analysis evaluation on the proposed coefficients listed on the Coefficient Worksheet and details provided in the Coefficient Narrative submitted by three apparent low bidders to determine if the prices are reasonable and balanced in accordance with FAR 14.408-2. The price analysis techniques in FAR 15.404-1(b) may be used in the evaluation. For a price to be determined reasonable and balanced, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. If one or more of the three (3) apparent low bidders' prices are determined unreasonable or unbalanced, the Government will evaluate the next responsive bidder with the lowest Total Evaluated Price. Price analysis evaluations will continue until the Government identifies the three (3) lowest priced responsive offers with reasonable pricing.

Step 5:

Perform a responsibility determination on the three (3) lowest priced responsive and reasonably priced offers. In order to be determined responsible, an offeror must meet the following conditions:

Meet standards identified at FAR 9.104-1 Must have an active 8(a) status at the time of initial bid due date. Joint ventures must have an SBA approved Joint Venture Agreement or have submitted its Joint Venture Agreement to the SBA for approval prior to the initial bid due date.

Must possess an active California General Contractor's License, "Class A" or "Class B", or equivalent license from a state with a reciprocity agreement with State of California, registered in the prime contractor's name; or demonstrate a four-year history of experience in successfully completing multiple trade construction efforts. Multiple trade construction efforts are defined as projects which involve at least two separate and distinct construction trades including but not limited to carpentry, plumbing, electrical, mechanical, painting, pipe fitting, sheet metal, welding, roofing, site work, site utilities, excavation, concrete, masonry, pavement repair, asbestos abatement, lead paint removal, security hardware installation, or demolition.

Must provide evidence it is able to obtain a minimum single project bonding capacity of $5M and an aggregate bonding capacity of $25M from an approved surety listed in the Department of the Treasury Circular 570 or other security permitted by FAR Subpart 28.2, unless prohibited by law or regulation

Overall Bid Evaluation Offerors who are determined to be nonresponsible will be referred to the Small Business Administration (SBA) for a Certificate of Competency (COC). If a COC is denied by the SBA, the Government will resume price analysis as detailed in Step 4. Price analysis will continue until the Government identifies the three (3) lowest priced, responsive, reasonably priced, and responsible bidders.

Warnings Offerors are cautioned to thoroughly consider all potential costs, risks, economic trends and the proposal environment when developing proposed coefficients. Carefully consider consequences of a coefficient of less than 1.0000. Contract coefficients will remain fixed for the life of the resulting contract and no allowances will be made after award.

Line Item Quantities are vital, not only do they tell us how many widgets you are going to use, they are used, on occasion, to de-scope a project and are required to make an equitable resolution.

We will provide a Statement of Objectives, you will in turn provide a detailed Statement of Work in your own words telling us how you are going to complete a certain project.

On-Ramping The Government may choose at its sole discretion to On-Ramp any number of IDIQ contracts at any time during the term of the SABER IDIQ contract Purpose:

Ensure adequate number of awardees are available Replace poor performing awardees When Contracting Officer (CO) determines it is in the best interest of the Government

On-Ramping Method 1 On-Ramp Method 1 – Post IDIQ award to 3 lowest total evaluated priced awardees, Government will identify next 3 TBD IDIQ awardee(s) who will be notified of TBD/reserve on-ramp status.

TBD IDIQ awardee(s) must be active participant in the SBA’s 8(a) program to be eligible for on-ramping.

TBD IDIQ awardees will receive draft IDIQ with a TBD period of performance.

Government will conduct a responsibility determination annually and prior to on-ramping If responsible, Government will bilaterally modify the TBD effective date of the TBD awardee to activate it as of the modification date If the TBD IDIQ awardee is non-responsible, procedures for a Certificate of Competency and Determination of Responsibility will be pursued. TBD IDIQ awardee determined non-responsible may be terminated upon SBA concurrence If TBD IDIQ awardee does not accept the Government’s bilateral mod to make TBD IDIQ effective, they will be off-ramped and the next highest-rated TBD IDIQ awardee will be considered for on-ramping.

On-Ramping Method 1 On-Ramped IDIQ contracts will be made effective under the originally awarded SABER IDIQ terms and conditions. Relevant IDIQ modifications will be incorporated into on-ramp IDIQ.

Within 30 days of on-ramping, the Government will notify existing IDIQ awardees of any on-ramped contractors.

Newly on-ramped IDIQ awardees will immediately be able to compete for task orders (excluding the need to meet the minimum guaranteed amount).

Overall contract ceiling and length will not be extended for newly on-ramped effective IDIQ awardees

On-Ramping Method 2 If the Government runs out of TBD IDIQ awardees either due to non-responsible determinations, TBD IDIQ awardees not accepting the modification, or if the Government determines it to be in its best interest, the Government may resolicit the requirement by reopening competition to unsuccessful awardees, off-ramped contractors, and/or other interested parties.

This could happen at any time during the term of the SABER IDIQ contract to on-ramp new awardees utilizing the same evaluation criteria used in the initial SABER awards.

When re-competition to on-ramp a new contractor(s) is determined to be in the best interest of the Government, an advertisement on the System for Award Management (SAM) website. Current effective IDIQ awardees will not need to recompete.

On-Ramping Method 2 Within 30 days of on-ramping, the Government will notify all existing IDIQ awardees of any on-ramped contractor(s).

New SABER IDIQ awardee(s) will compete with the existing SABER IDIQ awardees for all task orders (excluding the need to meet the minimum guarantee amount).

The overall contract ceiling and length will not be extended for new on-ramp effective IDIQ awardees.

Off-Ramping The Government may, at its sole discretion, choose to off-ramp an IDIQ awardee at any time during the term of the SABER IDIQ to:

Replace IDIQ awardees with poor performance (i.e., late performance or being assessed liquidated damages on task orders, performance assessment ratings of Marginal or Unsatisfactory in CPARS, unresponsiveness to warranty work, failure to provide responsive customer service, unsafe site conditions, etc.), Replace IDIQ awardees within who to comply with SABER program requirements such as proposing on all fair opportunity proposal requests, or If the TBD IDIQ awardee does not accept the Government's bilateral modification action to make the IDIQ contract effective

The Government intends to review annually, at the anniversary date of the contract award, the overall performance of the effective IDIQ contract holders.

Following the review, the Government reserves the right to off-ramp contractors during the life of this IDIQ contract by using one (1) of the following approaches:

Termination in accordance with FAR Part 49, or By not exercising an option in accordance with FAR Part 17.

Effective IDIQ awardees being off-ramped where the Government decides not to exercise the option will be provided a 30-calendar day written notice of its intention to off-ramp.

From that day forward the effective IDIQ awardee will not be allowed to actively participate in upcoming task order proposal requests.

Off-ramped effective IDIQ awardees will, however, be required to complete all task orders awarded to them prior to the off-ramp determination date.

For TBD awardees, no written notice will be given

Minimum Guarantee Awardees will be issued a $2K task order after award of the IDIQ contract Task Order will require the contractor to attend a Pre-Performance Construction Meeting with 30 calendar days of IDIQ award Contractors may invoice for the $2K after the meeting

Key Dates

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North VAFB

Copyright 2011 Esri. All rights reserved. Wed May 3 2017 08:37:43 AM.

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South VAFB

Copyright 2011 Esri. All rights reserved. Wed May 3 2017 08:39:30 AM.

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