Attch 1_AF Lodging (SOW) 2025.docx

9th Combat Operations Squadron (9 COS)

Blanket Purchase Agreement – Lodging During Unit Training Assembly (UTA) Drills for Traditional Reservists (TRs)

Statement of Work

(SOW)

11 July 2025

Table of Contents

DESCRIPTION OF SERVICES

1. Scope of Work. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any property, items, and services necessary to provide agreement lodging for the members of the 9th Combat Operations Squadron (9 COS) Traditional Reservists (TRs) during Unit Training Assembly (UTA) drills as defined in this SOW. The contractor shall perform and provide the requirements in accordance with the Statement of Work and Terms and Conditions in accordance with FAR 13.303-3(a)(1)-(6). Contractor is required but not limited to the following: providing (drill weekend) lodging accommodations for eligible military personnel. Facilities shall be located within a reasonable distance in the local area of Vandenberg AFB. Accommodations shall be compliant with the Hotel and Motel Fire Safety Act of 1990 (Public Law 101391) and acceptable Commercial Industrial Standards for lodging.

2. Operational Requirements and Specific Tasks.

a. Notice of Individuals Authorized to Place Calls. A list of individuals authorized to place calls under this agreement will be provided to contractor at time of award. If authorized personnel change and revised letter will be provided to contractor. Only personnel listed from 9 COS will be authorized to place calls against Blanket Purchase Agreement (BPA). The letter will identify; authorized caller, organization, phone number and email or personnel authorized to place BPA Calls. letter

b. Reservations. Contractor shall provide 24 hour reservation services, 7 days a week accommodate reservations. All reservations must come directly from the 9 COS authorized individual (appointed Lodging Manager/Authorized Caller). If rooms are not available at on-base lodging, the member will receive a Non-Availability letter. The 9 COS Lodging Manger will then coordinate lodging at an approved off-base lodging facility in accordance with the BPA.

i. At least two weeks prior to the UTA weekend, a written list of authorized individuals requiring billeting/hotel will be provided to the contractor from 9 COS Lodging Manager. The agreementor/hotel must ensure each person is on the list prior to issuing a room key.

ii. The contractor must document and provide to 9 COS Lodging Manager any personnel that had a reservation, and did not occupy a room. The room cost shall be charged to the individual, not against the BPA.

iii. If misconduct or any problems are encountered by the agreementor/hotel should immediately notify the 9 COS Lodging Manager/Authorized Caller.

iv. All reservations originating from 9 COS shall only be changed or cancelled from the same office.

v. Agreementor/hotel must not refer members to other facilities without coordinating through the 9 COS Lodging Manager.

· Government/Civilian Lodging Facility Furnished Services. All units shall be categorized as nonsmoking. The contractors’ property and units/rooms shall meet or exceed commercial industry standards for cleanliness and safety of each personnel. Each room shall at a minimun, but not limited to provide:

· Full or Queen Size Bed

· Private bath and shower facilities, with hair dryers

· Comfortable heating and ventilation system

· Dresser/chest of drawers

· Desk/working table, standard desk chair and lamp

· Clock radio with alarm

· Telephone service for local calls only. (Guests are responsible for their own long distance charges and will not be paid for under this agreement.)

· Iron and ironing board

· Telephone wake-up service

· In-room safe or a safe deposit box service at the front desk

· Postal/Installation Distribution (ON BASE ONLY)

· Protection Services from Security Forces and Fire Department (ON BASE ONLY)

· Emergency Medical Services will be provided for emergency medical transportation and treatment (ON BASE ONLY)

vi. The following utilities will be included in this agreement: Water, Gas, Electricity, Basic Cable TV, Wastewater, Trash and Local Phone (no long distance).

vii. The agreementor shall provide a daily cleaning service.

viii. Laundry facilities (washers & dryers) must be available, within the property, for occupants use.

viiii. Contractor must have 24 hours front desk personnel available or emergency contact available after normal work day hours.

c. Room Check-In Procedures. Payment for personal charges, e.g. telephone, in-room resale items, parking fees, late check out fees, etc. is the responsibility of the individual guest. At check-in, confirm the departure date/check-out time of eact guest.

d. Dates of Service. 9 COS Lodging Manager will provide contractors scheduled UTA weekends, subject to changed, within 2 weeks prior to training schedule.

e. Billing Procedures:

i. Contractor must accept Government Purchase Credit Card (Visa) as this method of payment used by the Government. Only the designated/appointed Authorized Caller has authority to make obligations (i.e. room reservations) and provide this vehicle as a method of payment under the resulting BPA. NO ONE other than this individual may use the Government credit card at any time, under any circumstances. Visa merchant charges are the responsibility of the agreementor/hotel and shall not be passed onto the cardholder.

ii. Each purchase on the Government Credit Card (Visa) is for official U.S. Government purposes and, therefore, not subject to state or local sales tax. A Tax Exemption Number will be provide to the contractor upon award of the contract.

3. Normal Hours of Operation. Contractor is required to be available and operate24 hours a day.

4. Cancellation Provisions/ No Shows. The Authorized Caller and/or Lodging Manager are the only individuals authorized to cancel room reservation. Cancellations with less than a 24 hour notification will result in a charge of one night’s rate. The hotel must provide a list of no-shows to the Lodging Manager by 8:00am the day after the occurrence. Hotel shall assume any additional nights are no longer needed and any further charges shall not be applied. The Lodging Manager will notify the hotel by check out time the same day if guest require quarters/rooms for additional nights.

II. AGREEMENTOR FURNISHED ITEMS AND SERVICES: Except for those items or services specifically stated as government-furnished, the contractor shall furnish everything required to perform this agreement in accordance with customary commercial practices. The agreementor must provide all applicable facilities, equipment, and properties necessary to fully satisfy this agreement. All property provided must meet all fire protection, safety, and sanitation requirements of the local and state government.

III. GENERAL INFORMATION

1. Services outside this Agreement.

a. Any additional arrangements required by the occupant(s) such as telephone calls, parking fees, and room services outside the scope of services identified in this SOW, will be between the individual and the hotel. Any differences in room cost, e.g., upgraded accommodations requested by the individual, must be paid from the individual's own funds before departure. The individual must pay any taxes applicable to such arrangements.

b. The Government shall not be held financially responsible for damages to agreementor facilities. The responsibility shall rest with the individual occupying the facility and should be resolved to the satisfaction of both parties prior to the individuals' departure.

2. Performance Standard.

a. If applicable, facility is compliant with the Hotel and Motel Fire Safety Act of 1990 (Public Law (PL) 101391) (Para. 1.1). Random visits to facility ensures compliance with PL 101391 has been met.

b. The agreementors' property shall present a well-maintained appearance (Public Law (PL) 101391) (Para. 2.2). The agreementors' property and rooms shall meet or exceed cleanliness and décor.

c. There will be at least one annual inspection by the government representative to validate performance standards.

3. Room Rates. The Agreementor hereby warrants that the prices to the Government shall not exceed Joint Travel Regulations (JTR) rates http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf ). The Agreementor will furnish the Agreementing Officer a price list in 1 copy for items/services proposed to be furnished under this Agreement (Attachment 3). The listing must be identified with the BPA number, and must be for a specific period, i.e. . No price changes may be made unless approved by the Agreementing Officer. If prices are expected to change the Contractor must provide price lists 30 days prior to the effective date of change. Calls will be made for only the items that appear on the APPROVED PRICE LIST. Negotiation or solicitation for prices and additional requirements will be conducted by the Agreementing Officer only. Agreementor shall not terminate the reservation in order to place private customers in rooms in order to receive a higher rental fee. Such practice may result in termination of Blanket Purchase Agreement. Price per night stay shall not exceed respective Government Per Diem Rates (http://www.defensetravel.dod.mil/site/perdiemCalc.cfm)

3. Points of Contact:

a. 9 COS/ 310 SW Lodging Manager/Customer Representative (CR) NAME: MSgt Liana Mighty TITLE: Sustainment Superintendent 310 SW Lodging Manager/GPC Card Holder

ORGANIZATION: 310 FSS

CONTACT NUMBER: (719) 567- 3714

CONTACT EMAIL: liana.mighty.1@us.af.mil

b. 9 COS Lodging Manager/Customer Representative (CR) NAME: MSgt John Luke TITLE: Lodging Manager

ORGANIZATION: 9 COS

CONTACT NUMBER: (702) 885-8279

CONTACT EMAIL: john.luke.7@us.af.mil

c. Government Purchase Card Billing Reviewer NAME: SMSgt Danielle Black/ Capt Richard Conyers TITLE: GPC Card Holder/ Mission Partner/ GPC AO

ORGANIZATION: 310 SW/310 FSS

CONTACT NUMBER: (719) 567-3243/(719) 567-2742

CONTACT EMAIL: danielle.black.1@us.af.mil/richard.conyers.1@us.af.mil

4. Definitions/Commonly Used Terms

Lodging Manager - An appointed individual WITHOUT authority to obligate the government financially. This individual may coordinate terms that do not affect price, quantity, and/or quality, i.e. provide rooming lists. This person(s) shall be identified in writing, to the hotel.

Authorized Caller- An appointed individual with authority to obligate the Government, using a Credit Card (not to exceed $2,500) for Government Official business ONLY. This person(s) shall be identified in writing, to the hotel.