Combined Synopsis Solicitation- UTA Lodging BPA.pdf

16 July 2025

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

The 30th Contracting Squadron (30 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA4610-25-Q-0060, to award a Blanket Purchase Agreement (BPA).

The Government anticipates that multiple awards will be issued to the responsible Offerors whose quotation is most advantageous to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2025-03, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 01/17/2025, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number

DAFAC 10/16/2024.

This requirement is being solicited using full and open competition. For this acquisition, the North American Industry Classification System (NAICS) code is 721110, Professional and Management Development Training and the small business size standard is $40M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (See Section 9 of the Combined Synopsis) Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a BPA resulting from the RFQ to the responsible Offeror whose quotation conforming to the solicitation will be most advantageous to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The anticipated contract type is a BPA. It is anticipated that multiple awards will be issued. (See Section 9 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the http://www.sam.gov/ best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Mar 2025) (DEVIATION 2025-O0003 and 2025-O0004). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Mar 2025) (DEVIATION 2025-O0003 and 2025-O0004), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site:

https://www.acquisition.gov/.

2. Description of Requirement. 9th Combat Operations Squadron (9 COS) requires agreement lodging for the members of the 9th Combat Operations Squadron Traditional Reservists (TRs) during Unit Training Assembly (UTA) drills as defined in the Statement of Work (SOW).

Lodging includes but is not limited to providing lodging accommodations to eligible military personnel within reasonable distance in the local area of Vandenberg Space Force Base.

Accommodations shall be compliant with the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) and acceptable Commercial Industrial Standards for lodging.

3. Period of Performance (PoP). The PoP for this base contract will be from 25 July 2025-25 July 2030.

4. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

5. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Current Pricing List as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page

Limit Cover Letter 1 Factor 1. Price Current Price List 5 http://www.sam.gov/ http://www.acquisition.gov/

Details for assembly of the quotation:

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• All quotations must list UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

6. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 21 July at 1200 PT. All quotations should be sent to, Taylor Dunn, at taylor.dunn.6@spaceforce.mil and Sabrina Swain, at sabrina.swain.1@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 17 July at 1300 PT. Any questions asked over the telephone will not be answered.

Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

7. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

8. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

9. Basis for Award. The Government intends to award a Blanket Purchase Agreement resulting from the RFQ to the responsible Offerors whose resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation will be most advantageous to the Government. The anticipated contract type is a Blanket Purchase Agreement (BPA). It is anticipated that multiple awards will be issued.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote http://www.sam.gov/ mailto:taylor.dunn.6@spaceforce.mil mailto:sabrina.swain.1@spaceforce.mil revisions.

10. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Price

Factor 1 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

Offerors shall submit pricing lists for hotel room IAW Statement of Work (SOW). Offerors shall round all calculations to the nearest dollar. A quotation submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted. Price must be determined fair and reasonable (IAW FAR 12.203(a) and FAR 12.203(b) and IAW FAR 12.209 to be eligible for award.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options.

Attachments:

a) Attachment 1 – SOW

b) Attachment 2 – Clauses/Provisions

Sabrina Swain Contracting Officer