Attch_1_17-1163B_19RA028_SOW.pdf

Solicitation Number:

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STATEMENT OF WORK (SOW)

Stand Alone Acquisition Contract

Project Number and Title: XUMU17-1163B, Renovate/Upgrade Restrooms Project Location: Vandenberg AFB, CA (Bldg. 730, SLC-4)

Date: 7 May 2019

1.0 INTRODUCTION

Under the scope of this contract, the complexity will not require the services of a registered architect or engineer. However, the Contractor shall provide sufficient design documentation to substantiate the proposed approach for the task. Design documentation shall provide enough detail to verify the line item quantities in the cost proposal are accurate and enough detail to clearly convey what the Government will be receiving. All designs shall clearly illustrate compliance with local, state and federal building and construction codes.

1.1 BIDDING CONTRACTORS

After completion of the project site visit or project effort validation; all bidding Contractors shall continue and further conduct research and field investigation prior to preparing a complete and usable design approach for the effort described in this document and all attachments.

1.2 CURRENT SITUATION

The Men’s and Women’s Restrooms in Bldg. 730, SLC-4 are old, inadequate and do not meet and complies with latest code standards for ADA or UFC requirements (UFGS standards). Both Men’s and Women’s Restrooms are to be reconfigured and should be brought back into the latest Unified Facilities Code (UFC) compliance requirements as well as to comply with latest Vandenberg AFB Facilities Excellence Standards requirement which can be found at https://www.wbdg.org.

1.3 GENERAL DESCRIPTION OF PROJECT

The Contractor shall fully investigate and provide an acceptable detailed design solution to bring the below issues up to compliance code requirements as well as complies Vandenberg AFB, Local, State and Federal building and construction code requirements. The work shall be based on, but not limited to, the concept design, if available, provided by the United States Air Force (USAF), 30th Contracting Squadron (30CONS), Contracting Officer (CO) and the 30th Civil Engineer Squadron (30CES) Project Manager (PM). The Contractor shall develop a design with sufficient information to allow a construction contractor to propose, design and construct a design solution meeting these performance requirements. The Contractor shall design the proposed solution to the situation described. The Contractor’s scope includes, but not is not limited to, all investigation, design and installation to:

a. Contractor shall not assume that the Government provided existing floor plan layout and/or proposed demolition and construction floor plan layout are 100% accurate. Contractor are to perform further field study, job site re-visit and job site re-validation of the proposed construction site for 100% accuracy as stated above (para. 1.1 Bidding Contractors).

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XUMU 17-1163B

https://www.wbdg.org/

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b. Again as stated above (1.2 Current Situation), both Men’s and Women’s Restrooms are to be fully demolished, reconfigured and upgraded. It should brought back into the latest Unified Facilities Code (UFC) compliance, UFGS standards, federal, state and county laws and regulation requirements as well as to comply with latest Vandenberg AFB Facilities Excellence Standards requirement which can be found at https://www.wbdg.org.

c. Contractor shall coordinate and schedule all construction activities with the facility manager (FM) and through the Government Project Manager (PM) ahead of time and shall minimize impact usage of the facility, mission operations interference and to personnel working in the facility during normal business hours.

d. Contractor shall propose and design construction approaches to the existing restrooms to meet and complies with above noted construction code standards and requirements.

e. A temporary portable toilet restrooms (1-ADA and 1-regular multi-sex portable toilets) shall be provided by the Contractor prior to mobilization, setting up and start of construction through or during the entire construction effort and thereafter towards the completion of the construction effort to allow beneficial occupancy, pre-final and final acceptance inspection.

f. Existing restrooms (to include janitor’s utility room) are known to have and/or contain “asbestos and lead-based paint”. Therefore, contractor shall perform “asbestos and lead-based paint” abatement.

g. Prior mobilization and/or start of on-site construction; Contractor shall prepare and submit an abatement and demolition plan as required by Cal OSHA or the EM-385-1 manual, approved by the buyer/Government authorities. In addition to the Contractor’s abatement and demolition plan shall be reviewed and approved for compliance IAW VAFB Specifications 01 00 00 and 01 57 20.

h. Properly handle and disposed hazardous abatement materials into an authorized landfill location outside VAFB.

i. Contractor shall remove and demolish all existing restrooms plumbing fixtures, sinks, toilets, lighting fixtures, wall partitions, ceiling grids and tiles, wall sheetrock finishes and removal of existing wall framing structure studs. In addition, Contractor shall demolish floor slab and reconfigure it to contour flooring proper floor drainage.

j. Contractor shall frame new walls and ceiling with metal stud walls and drywall. Wet walls to use water resistant gypsum board. Tape, mud and apply an orange peel texture to finish surfaces.

k. Contractor shall remove, replace and install all new plumbing water pipelines from below flooring access (refer to the attached floor plan layout). Access to floor space under existing floor is located at existing stair landing.

l. Contractor shall install new proper wood backing to securely fasten plumbing fixtures, partitions, other plumbing accessories and sink cabinets.

m. Contractor shall install and propose plumbing fixtures and accessories as noted from the attached floor plan layout (A-101), ceramic wall tile, tile grout (epoxy grout), plastic laminate, counter tops and paint located under “Finish Schedule”. All materials and finishes are “or equal” but the Government highly prefer as noted.

n. Extend wall tile around fixtures (i.e., towel dispenser) as needed for neat appearances and clean installations.

o. Contractor shall assess and propose installation of new 2 x 4 recessed LED lighting fixtures sufficient to both restrooms and the new utility (janitor’s closet) room.

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p. Contractor shall provide and install at least one emergency lighting in both restrooms.

q. Contractor shall provide and install occupancy lighting sensors in both restrooms and the utility (janitor’s closet) room.

r. Contractor shall provide and install new GFCI receptacles above vanity (or where required

IAW the NEC) in both restrooms.

s. Contractor shall provide and install overhead automatic fire sprinkler system and fire alarm system in both restrooms and the utility room.

t. Contractor shall provide and install suspended new tank less instantaneous water heater to be located in the utility room.

u. Contractor shall provide and install large stainless mob sink inside the utility room.

v. Contractor shall paint and coat the interior walls surface with 1 coat primer and 2 coats semi-gloss finish.

w. Contractor shall paint and coat doors and frames with 1 coat primer and 2 coats semi-gloss finish.

x. Contractor shall provide cutoff specifications sheet with their proposals.

1.4 GENERAL DESIGN REQUIREMENTS

a. All designs shall comply with the latest Unified Facility Criteria (UFC) and Unified Facility Guide Specifications (UFGS).

b. All designs shall comply with the latest VAFB Installation Facilities Excellence Standards which may be found on the Whole Building Design Guide (WBDG) website (https://www.wbdg.org) or by contacting the assigned PM.

c. All designs shall research and comply with all applicable DoD Instructions, Air Force Instructions (AFI), Engineering Technical Letters (ETL) and the 30SW Instructions (SWI), etc.

d. All designs shall comply with local, State (California) and Federal standards included but not limited to those outlined in attached specifications.

e. All designs shall comply with local, State (California) and Federal standards included but not limited to those outlined in attached specifications.

f. The Contractor shall ensure all equipment, mechanical, electrical, architectural elements, etc. meet all applicable codes, standards, etc.

g. Whenever two codes conflict, the more stringent code shall apply.

1.5 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force Military instructions, manuals, handbooks, regulations, guidance, and policy letters;

Executive Orders; Unified Facilities Guide Specifications (UFGS); Whole Building Design Guide (WBDG); American Petroleum Institute Codes; National Association of Corrosion Engineers;

National Fire Protection; Steel Structures and Painting Council; National Electrical Code; Uniform Fire Code; Occupational Safety and Health Administration (OSHA) regulations; Environmental Protection Agency regulations; and International Building Code including all changes and amendments in effect on the date of issuance of each contract. It is the Contractor’s responsibility to identify and comply with all applicable and relevant requirements.

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1.6 FIELD INVESTIGATION

After contract award, the Contractor shall conduct additional field investigation that will include, but is not limited to, the following:

1.6.1 Record Drawings

The Contractor shall request and fully research any available electronic and/or hard copy information from the 30CES Engineering Flight’s Drawing Vault that pertains to each project. The Contractor shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

1.6.2 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the Contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The Contractor shall visit each site and facility to verify existing conditions that are significant to the project. Additional site visits may be required as necessary.

The Contractor shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

1.6.3 Environmental Surveys

If applicable, the Contractor shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing environmental surveys obtained from the Air Force PM shall be used only as a template for updating. Environmental surveys shall be included in the proposed cost.

1.6.4 Hazardous Material Surveys

If applicable, the Contractor shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous Materials Abatement Plan produced to address these hazardous materials, if found. The Contractor shall conform to the requirements of VAFB Environmental Protection Specifications 01 57 20.

1.6.5 Subsurface Features

Unless determined by the scope of work, the Contractor is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the Contractor shall request assistance from the Air Force PM in identification of these subsurface features.

1.6.6 Coordination

The Contractor is responsible for design coordination with the CO and PM, using agency, facility managers, and other base officials.

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1.6.7 Surveying/GIS Files

All projects that include surveying and/or GPS data collection must provide results in GIS formats according to the formats designated in the attached VAFB General Requirement Specification 01 00 00. This is in addition to any other report or files generated by survey work.

1.7 COMPUTER-AIDED DRAFTING (CAD)

The Contractor shall prepare and submit CAD drawing files and GIS files with each of its design submittals.

1.7.1 CAD Project Number

The Contractor shall use the XUMU (or equivalent) project number as the CAD project number.

1.7.2 Electronic Media

a. The Contractor shall ensure to submit the electronic files including all drawing files, X- REFS, and images for the project, including PDF and DWG versions.

b. The Contractor shall ensure the electronic drawings are in compliance with the VAFB CAD Standards. Coordination/approval of the drawings with the 30CES Design Vault is required.

c. The Contractor shall submit the electronic drawings on CD-ROM or DVD.

d. The Contractor shall ensure the electronic drawings are readable by AutoCAD latest version, using Microsoft Windows format, without any additional hardware or software.

e. The Contractor shall label their disks and their cases with a minimum of: Contractor firm name, project number, project title, percentage designed, FOUO, and the Air Force PM’s name, office symbol and phone number.

f. Design drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Air Force.

1.7.3 Drawings

The Contractor shall submit the required size, media, and number of sets, as specified for each submittal. The Contractor must be consecutively number all sheets. When half size (17”x22”) (ANSI Size C) drawings are referenced the Contractor may substitute a larger size drawing at the approval of the PM.

1.7.4 CAD Project File List

The Contractor shall submit a CAD Project File List. The CAD Project File List is a document that describes all of the files in a project. The Contractor shall ensure the CAD Project File List includes the following specific information:

a. A description of the project

• Project number and title (if multiple projects, list all)

• Any related projects

• Percentage designed

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b. A description of the project development

• List of drawing numbers from as-built drawings or Base Comprehensive Plan tabs that were used to create the drawing files

• Type of site surveys or investigations performed

• Site conditions that differ from above drawings

c. Drawing files

• File names

• Descriptions

• Files referenced

1.7.5 VAFB CAD Standards Orientation Briefing Class

The Contractor shall send a qualified CAD representative to attend a 1-hour orientation briefing class covering the use of the VAFB CAD Standards:

a. The CAD Representative shall be experienced in AutoCAD. In addition to the CAD representative, the Contractor Project Manager or Design Architect-Engineer may also attend the VAFB CAD Standards Orientation Briefing to become familiar with the CAD requirements.

b. The VAFB CAD Standards Orientation Briefing may be taken during the Project Orientation Visit or during field investigations, but should be completed prior to the as-built drawings submittal

c. The VAFB CAD Standards Orientation Briefing must be scheduled with the Air Force CAD Manager at least 1 week in advance. Upon class completion, the Contractor Project Manager shall notify the Air Force Project Manager of class completion.

d. The Contractor shall obtain all Vandenberg AFB manuals and the CD-ROM package from the Air Force CAD Manager during the VAFB CAD Standards Orientation Briefing.

e. The Contractor may request additional VAFB CAD Standards Orientation Briefings. These will be performed as available.

1.7.6 CAD Compliance

The Contractor shall ensure that all submittals meet the CAD requirements of the 30CES Drawing Vault. The Contractor shall submit a batch check result with all submittals on the CD/DVDs.

Approval of CAD drawing as-builts shall be at the discretion of the Air Force CAD Manager.

1.8 NON-GRAPHIC DOCUMENTATION

The Contractor shall use a computer to produce all non-graphic documentation as follows:

a. Microsoft (MS) Word latest format shall be used for all word processing applications. A word processing program other than MS Word may be used, but the files must be saved in MS Word latest format and the Contractor must ensure that the documents are saved without loss of data or structure. All word processing documents must use a minimum 11-point Arial as the font.

b. MS Excel latest format shall be used for all spreadsheet applications. A spreadsheet program other than MS Excel may be used, but the files must be saved in an MS Excel latest format and the Contractor must ensure that the documents are saved without loss of data or structure.

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c. Non-graphic documentation requirements may change at any time during the design for the convenience of the Government.

1.9 MONITORING REQUIREMENTS

Any and all monitoring (including but not limited to UXO monitoring, biological monitoring, avoidance of biologically or culturally sensitive areas) is the responsibility of the Contractor. This may be required based on what is described in the approved/signed AF Form 103 and the AF Form

332. It is the responsibility of the Contractor to follow all the proper requirements when performing investigative and research activities. 30CES may be able to provide some assistance with monitoring but this does not relieve Contractor of full responsibility. Reference Section 01 00 00 VAFB General Requirements.

2 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract. Any concept design provided to the contractor is for reference and design coordination use only. It may not reflect final design conditions and it shall not be assumed to meet all specifications or CAD standards. The Contractor is responsible for all research, interviews and investigation required for the project.

2.4 PROJECT PHASING

The Contractor shall accomplish this project in phases as agreed upon by the Base Civil Engineer (BCE) assigned PM (or COR), CO and production staff. All telecommunications and meetings shall be coordinated by the Contractor with the CO and the PM (or COR). The Contractor shall submit meeting minutes within two (2) working days after each teleconference or meeting. The Contractor shall complete the work as described in this document.

2.5 SHOP DRAWINGS

The Contractor shall submit shop drawings. The shop drawings shall be representative of a 100% complete design and include all major scope items from the Contractor. These drawings will not require the certification of a registered architect or engineer, but should be sufficiently detailed to allow a construction contractor to complete the work.

2.5.1 RE-SUBMITTALS

The Contractor may be required to re-submit the shop drawings if after review by the Government determines the submitted design does not meet the requirements set forth in the contract. Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall be required to be resubmitted.

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2.6 DESIGN DEFICIENCIES

Government approval of the shop drawings does not relieve the Contractor from the responsibility to comply with all applicable documents as identified in paragraph 2.5. The Contractor shall be responsible to correct design deficiencies and provide appropriate revised drawings to the Government within 5 calendar days of notification by the CO. These design deficiencies may be identified at any time between approval of the shop drawings and final inspection. The Contractor shall be responsible for performing any rework of construction required to correct the design deficiency at no additional cost to the Government.

3 CONSTRUCTION PHASE

Upon the approval of the CO and issuance of the construction Notice to Proceed (NTP), the Contractor may commence on-site construction activities. The Contractor shall complete the work as described below:

3.4 ON-SITE FIELD OVERSIGHT

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design-build (DB) contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract. During all aspects of work both the Site Superintendent (SS) and the Contractor Quality Control Manager (QCM) shall be on site. The SS and QCM shall be two separate individuals unless expressly allowed for otherwise authorized by the Contracting Officer. Contractor shall comply with the attached Quality Control Specifications, 01 45 01.

3.5 PERMITS

It is the responsibility of the Contractor to identify all permits, clearances and other documents required for construction as part of the design phase of this project. The Contractor shall obtain and pay for the identified permits, clearance and other documents prior to construction. Reference Section 01 00 00 VAFB General Requirements and Section 01 57 20 Environmental Protection.

3.6 DELIVERY/WARRANTY

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The Contractor shall issue a warranty in accordance with FAR 52.246-21. All parts and product warranties shall be provided with all paperwork completed by the Contractor on the Government’s behalf.

3.7 AS-BUILTS

Within 14-days after the final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The Contractor shall provide as-built drawings (both electronically and in hard copy) for retention by the Government.

The Contractor shall ensure the final as-built drawings meet the latest VAFB CAD standards. The Contractor shall not assume any provided design or existing as-built meet all CAD standards. The Contractor is solely responsible for ensuring the accuracy and completeness of the as-Built drawings. The Contractor shall ensure at least one copy of the as-built drawings is submitted on Mylar.

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3.8 SURVEYING/GIS FILES

All projects that include surveying and/or GPS data collection must provide results in GIS formats according to the formats designated in Section 01 00 00 VAFB General Requirements. This is in addition to any other report or files generated by survey work.

3.9 FINAL PAYMENT

A minimum of 5% of the contract cost shall be withheld until the as-built drawings meet any and all requirements by the 30CES Drawing Vault. All corrections shall be made prior to final payment.

4 GENERAL REQUIREMENTS

4.4 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

4.5 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the Contractor without specific written permission of the Contracting Officer.

4.5.1 QUALIFIED RECYCLABLE MATERIALS (SALVAGEABLE ITEMS)

Contractor shall adhere to Section 01 00 00 VAFB General Requirements.

1.2 DESIGN AND CONSTRUCTION REQUIREMENTS:

The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The Contractor is responsible for all research, interviews, and investigation required for the project.

2.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of GFE/GFM support that the BCE will provide:

• None specific to the project.

2.1 STAGING AREA

The BCE will identify a space on the job site or in a base Contractor staging area where the Contractor may deliver non-hazardous materials within the installation. An approval from Base Planning Section as part of the AF Form 103 is required for laydown areas.

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2.2 EXISTING ENGINEERING PLANS AND AS-BUILTS

The BCE will provide the Contractor access to any existing, available and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the Contractor to be allowed into the 30CES Design/Drawing Vault (located at Bldg. 11433) for research on available documents. Access to the 30CES Design Vault will be granted to the Contractor after contract award. The Contractor’s use of any existing plans, drawings, diagrams, etc., does not relieve the Contractor from ensuring the design matches existing site conditions or complying with Vandenberg AFB CAD Standards.

2.3 PRECONSTRUCTION MEETING

The BCE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements and project coordination activities as if necessary or as requested by the Contractor. The PM will arrange for a suitable Kick-Off meeting location with teleconferencing capabilities to ensure CO and/or PM (COR) participation. The PM will ensure the appropriate base agencies representative attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

2.4 BASE REQUIREMENTS

The BCE will advise the Contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

2.5 30TH CIVIL ENGINEER SQUADRON PROJECT MANAGER (PM)

The BCE will provide a PM who will review and certify the Contractor’s progress by signing an AF Form(s) 3064 and 3065 and Monthly Status Reports for the Contractor. In most cases, the assigned PM will perform the required reviews and recommended approvals. Note: If the PM does not agree that the progress is as represented by the Contractor, he/she shall return the documents to the Contractor for correction.

3.0 DELIVERABLES:

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

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TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date C us to m er

B as e

PO

C

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y

El ec tro ni c H ar d

C op y

Project Management Plan (PMP) 1 0 1 1 1 0 Within 14 calendar days after Award Quality Control Plan (QCP) 0 0 1 1 1 0 Within 14 calendar days after Award Accident Prevention Plan (APP) 1 0 1 1 1 0 Within 14 calendar days after Award Kick-Off Meeting 10 calendar days after Award Progress Meetings Once a week Meeting Minutes 1 0 1 0 1 0 2 calendar days after each meeting Monthly Status Report 1 0 1 0 1 0 15th of each month

Progress Schedule (AF Form 3064 or approved equivalent) 1 0 1 0 1 0

10 calendar days after award or at the Kick-Off Meeting, whichever is later? Updated form shall be submitted on or about the 15th of each month

Progress Report (AF Form 3065 or approved equivalent) 1 0 1 0 1 0

10 calendar days after award or at the Kick-Off Meeting, whichever is later? Updated form shall be submitted on or about the 15th of each month

Shop Drawings 1 0 1 0 1 0 Within 14 calendar days after award.

Material Approval (AF Form 3000) 1 0 1 0 1 0 30 calendar days prior to requirement Incidental Design Documents / Shop Drawings (AF Form 3000) 1 0 1 0 1 0 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence

Pre-Final Inspection Report 1 0 1 0 1 0 5 calendar days before Final Inspection

Daily Logs (AF Form 1477 or approved equivalent) 1 0 1 0 1 0 Final Inspection

As-built Drawings 1 0 1 2 1 0 14 calendar days after Final Inspection

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TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date C us to m er

B as e

PO

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y

El ec tro ni c H ar d

C op y

Transfer & Acceptance of Military Real Property (DD Form 1354) 0 0 1 1 1 0 Prior to Final Inspection

Final Inspection Report 1 0 1 0 1 0 5 calendar days after Final Inspection

Contract Closeout Book 1 0 1 1 1 0 10 calendar days after Final Inspection

3.1 SUBMITTAL PROCEDURES

The Contractor shall follow the attached Submittal Procedures Specification, 01 33 00 steps to all of the above noted “Tables of Deliverables”.

3.2 PROJECT MANAGEMENT PLAN (PMP)

The Contractor shall submit a Project Management Plan that includes a description and flowchart of personnel involved with the project and a thorough description of construction management.

The construction management narrative shall include timing of permitting, lead time for material, use date for user, etc.

3.3 ACCIDENT PREVENTION PLAN (APP)

The Contractor shall submit an Accident Prevention Plan that analyzes and addresses all safety concerns according to all specifications and other requirements.

3.4 QUALITY CONTROL PLAN (QCP)

The Contractor shall submit a Quality Control Plan that analyzes and addresses all safety concerns according to all specifications and other requirements. The Quality Control Plan shall include a copy of a certificate of training in Construction Quality Management for Contractors (US Army Corps of Engineers (ACoE) and/or NAVFAC) for each of the Quality Control Managers (QCM).

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3.5 CONTRACT PROGRESS SCHEDULE (AF Form 3064)

The Contractor shall submit a signed AF Form 3064, Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The BCE PM will sign the AF Form 3064 and send to the Contract Specialist (or COR) for coordination and approval by the CO.

3.6 CONTRACT PROGRESS REPORT (AF Form 3065)

The Contractor shall submit AF Form 3065 as described in the Table of Deliverables above. This report shall be signed by the contractor’s on-site representative in the Remarks section of the AF Form 3065. The work elements and percentages of the total job identified on the AF Form 3065 shall be identical to the work elements and percentages on the AF Form 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the “Remarks section” the reason why and what is being done to get back on schedule. The BCE PM will sign the AF Form 3065 and send to the Contract Specialist for coordination and approval by the CO. If the Contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF Form 3065, an appropriate percentage applied, and the item must be received and stored on site.

3.7 MONTHLY STATUS REPORT (MSR)

The Contractor shall submit Monthly Status Reports that communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a. Task Breakout

b. Current Project Status (summary of work previously completed and completed during the current reporting period).

c. Task Value

d. Effort % Complete

e. Dollars % Expensed To Date

f. Dollars Earned This Month

g. Dollars Earned To Date

h. Expected work activities for the following month

i. Problems and/or concerns

j. RFI’s and Statuses

k. Updated Submittal Register

l. Safety

m. Photographic Log of Pervious Period Operations

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An AF Form 3064 and AF Form 3065 signed by the BCE PM and CO and a Monthly Status report shall accompany each invoice. The AF Form 3064, AF Form 3065, Monthly Status Report and invoice shall all cover the same period of time.

3.8 KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the PM and CO. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc.) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

3.9 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis.

These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete (Actual and Scheduled)

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Three Week Look Ahead

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

3.10 FORMAT OF DELIVERABLES

The Contractor shall provide an electronic copy of all deliverables, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. The Contractor shall date all deliverables. The Contractor will be provided samples of the deliverables, upon request.

3.11 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the BCE PM for review. The initial draft DD Form 1354 should be submitted to the BCE PM at minimum 30-days prior to expected date of Final Inspection.

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3.12 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch-list) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

3.13 CONTRACT CLOSEOUT BOOK

Upon completion of the project and prior to final payment, the Contractor shall provide to the Government a Contract Closeout Book submittal. The Contract Closeout Book shall contain: the completed AF Form 103; a completed submittal register; a completed AF Form 3064; a copy of the approved as-built drawings in Adobe Acrobat format; a completed DD Form 1354;

manufacturers’ and/or product warranty data; certificates attesting the product, system, and/or materials meet specification requirements; operation manuals, commissioning reports, and test reports not previously submitted on an AF Form 3000; recovered/salvageable materials and/or landfill disposal tickets, if applicable; any other documentation necessary to record compliance with technical requirements, administrative requirements or terms and conditions of the contract.

4.0 MAILING ADDRESSES

4.1 AIR FORCE PROJECT MANAGER (PM) - Alternate (Lead PM)

*Actual PM will be assigned at later date (PM) - Contact Lead PM below)

30CES/CENMP

1172 Iceland Ave. (Bldg. 11433) Vandenberg AFB, CA 93437

(805) 605-xxxx (Contact Lead PM for now) TBD at later date...@us.af.mil

Russell Q. Martin (Lead PM)

30CES/CENMP

1172 Iceland Ave. (Bldg. 11433) Vandenberg AFB, CA 93437

(805) 605-2864 russell.martin.2@us.af.mil

4.2 AIR FORCE CONTRACTING OFFICER (CO)

Albert Thompson

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Room 150 Vandenberg AFB, CA 93437

(805) 605-0496 albert.thompson.2@us.af.mil

FA461019RA028

Attachment 1

XUMU 17-1163B

mailto:TBD!@us.af.mil mailto:TBD!@us.af.mil mailto:albert.thompson.2@us.af.mil

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5.0 OTHER REQUIREMENTS

The Contractor is also responsible for the following:

5.1 DESIGNER OF RECORD:

The Contractor shall serve as the “Designer of Record” and, as such, will ensure that all completed designs and as-built drawings shall be fully reviewed prior to submission to the Government upon completion of the project shall be the full responsibility of the Contractor. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

5.2 WRITTEN SUMMARIES

The Contractor shall prepare written summaries of all meetings, field investigations, and design review conferences held in conjunction with this contract. The Contractor shall submit them to the Air Force Project Manager for concurrence. All action items shall clearly state the requested information and the party responsible for providing the information. This summary should be submitted within two (2) calendar day.

5.3 RECYCLABLE MATERIALS

The Contractor shall make every effort to use recyclable materials for all submittal documentation.

5.4 CONTRACTOR PAYMENT INVOICE

The Contractor shall submit an invoice for payment in accordance with (IAW) DFARS Clause 252.232-7006 Wide Area Work Flow.

5.5 ENERGY EFFICIENCY

Energy-efficient technology and equipment is required for all projects at Vandenberg AFB as mandated by the Energy Policy Act of 1992.

5.6 SUSTAINABLE FACILITY DEVELOPMENT

In an effort to comply with the affirmative procurement requirements of Section 6002 of RCRA and Executive Order 13101, the Government strongly promotes the use of recycled and recovered materials and products identified in the Environmental Protection Agency's Comprehensive Procurement Guidelines. These materials and products must meet the requirements of the Specifications, must not delay the progress of work, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recycled/reuse materials. Other materials and products not listed, but commonly used in industry outside of the Government should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

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