Attachment 4 TACFIT Flooring Questions 9.17.2026.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- 55 FSS TACFIT Flooring
- Solicitation number
- FA460026Q0089
About this file
This file is a Questions and Answers document related to the TACFIT Flooring solicitation at Offutt Air Force Base.
The document captures vendor inquiries and government responses concerning the replacement and removal of un-level multi-surface flooring in the TACFIT area of the Offutt AFB Fieldhouse. Key solicitation details include a questions deadline of 16 September 2026 at 1100 CST, with answers posted via amendment to sam.gov, and an offer submission deadline of 21 September 2026 at 1100 CST. An optional site visit was scheduled for 14 September 2026 at 1300 CST, requiring EAL form submission by 7 September 2026, though Amendment 00002 (10 September 2026) removed the mandatory pre-award site visit requirement. Amendment 00003 (17 September 2026) updated the Performance Work Statement to increase flooring thickness to 3/4 inch and included site visit photographs and vendor question responses. The Air Force Contracting Office at 55 FSS (Fifteenth Air Force Services Squadron) is managing this procurement for the Department of the Air Force Air Combat Command. Base access for site visits is not guaranteed and requires appropriate identification documentation including legal name, date of birth, driver's license or passport information, and citizenship verification.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment FA460026Q00890001.pdf | ||
| Attachemnt 3 - TACTFIT site visit photos 9.17.2026.pdf | ||
| Attachment- 1 PWSReplace TACFIT Flooring 9.17.2026.docx | DOCX document | |
| Solicitation Amendment FA460026Q00890001 SF 30.pdf | ||
| Attachment 4 - TACFIT Flooring Questions9.17.2026.xlsx | XLSX spreadsheet | |
| Attachment 1 PWS Replace TACFIT Flooring 9.10.26.docx | DOCX document | |
| Attachment 1 PWS Replace TACFIT Flooring 9.1.26.docx | DOCX document | |
| Solicitation - FA460026Q0089.pdf | ||
| Attachment 1 PWS Replace TACFIT Flooring 8.31.26.docx | DOCX document | |
| 4_55 SFS Form 31-Base Entry Authorization List - 8 Jan 2026.docx | DOCX document | |
| Attachment 2 Wage determination 8.31.26.txt | TXT text file | |
| Solicitation - FA460026Q0089.pdf |
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Text version
Sheet1 Tacfit Flooring Solicitation FA460026Q0089
| Questions | Answers | |
| 1 | Pre-Award Site Visit: PWS Section 2.6.1 requires attendance at a pre-award site visit. Has a date been scheduled, and if so, could you provide the date, time, and any check-in/access instructions for Offutt AFB? | Monday, 14 Sept, 1300hrs. Must make prior arrangement with CONS to be pn the access roster or will require escort from Fitness staff |
| 2 | Period of Performance: The PWS (Section 1.5) states a 30-day period of performance, while the solicitation schedule (Block 20/Deliveries) lists a delivery period of 01 Oct 2026 to 31 Oct 2026. Please confirm which period of performance governs for proposal purposes. | 30 Days from whenever work actually starts. Work is not required to start on 1 Oct2026 |
| 3 | Personnel Access/Clearance: PWS Section 2.7 states contractor personnel must be able to obtain access to Offutt AFB with favorable clearance at time of award. Could you clarify the specific level of clearance or background check required for installation crew members and whether any lead time should be anticipated for base access approval? | Basic criminal background check. |
| 4 | Funding Status: Given the Special Contract Requirements notice that funds are not currently available for this effort, can you advise whether there is an anticipated timeline for funding availability, or whether this remains undetermined at this time? | undetermined if fundng will be available in FY 2026 |
| 5 | We noticed conflicting submission times for FA460026Q0089. Would you please confirm the official closing time on September 21? | 11 am Central Time 21 September 2026 |
| 6 | Has the pre-award site visit for Q0089 been scheduled? | yes. see #1 |
| 7 | We anticipate using a qualified small-business flooring subcontractor for the specialized field work, with Courier Pro remaining responsible as the prime contractor for overall contract performance and management. Could you please confirm the applicable limitation-on-subcontracting requirements and whether work performed by a similarly situated small-business subcontractor may count toward those requirements? | Per RFO 19.108-8(a)(1) Limitations on subcontracting: To be awarded a contract or order under the 8(a) program, the 8(a) participant is required to perform— |
For services (except construction), at least 50 percent of the cost incurred for personnel with its own employees.
| 8 | May a qualified representative of the flooring subcontractor serve as the required local/on-site project manager if formally designated and authorized by Courier Pro to coordinate performance on our behalf? | yes. see #1 | ||
| 9 | May the same prime contractor submit separate quotations for both Q0088 and Q0089? If awarded both, may mobilization, personnel, equipment, and scheduling be coordinated between the projects while keeping each contract's scope and pricing separate? | yes | ||
| 10 | We were unable to locate prior awards for these specific requirements in our review of publicly available federal award information. If either requirement, or substantially similar Field House flooring work, has been previously contracted, could you please provide the prior contract/order number or other publicly releasable award information? | There have been no prior contracts. | ||
| 11 | Given the EAL access request deadline of COB September 7 has now passed on our end, we will not have an attendee at the site visit. Our understanding is that attendance is not mandatory to submit a quote — please let us know if that's incorrect. | not mandatory. highly encouraged. If someone can be here we can provide an escort to get them on base | ||
| 12 | We also noticed what appears to be a discrepancy in the solicitation documents and wanted to flag it rather than guess: Block 8 of the SF 1449 lists the offer due date/time as 21 September 2026, 11:00 AM, while the Instructions to Offerors provision (FAR 52.212-1(a)) states offers are due "at or before 21 September 2026, 11:00 PM CDT." Could you confirm which is correct so we build our submission timeline accordingly? | 11 am Central Time | ||
| 13 | Separately, PWS Section 2.7 states that contractor personnel must be able to obtain access to Offutt AFB "by having favorable clearance at time of contract award." Given the compressed schedule between the September 21 due date and an anticipated October 1 performance start, could you share what the typical badge/background-check processing timeline looks like for a newly engaged subcontractor, so we can begin that process promptly if selected? | Basic criminal background check. | ||
| 14 | Current photographs of the TACFIT space showing the existing flooring conditions (rubberized and wood plank sections) and the twelve bolted pull-up racks referenced in the PWS. | not available at this time | ||
| 15 | Any existing floor layout, equipment placement diagram, or as-built drawings on file, if available. | not available at this time | ||
| 16 | Whether a brief virtual walkthrough (phone or video call with facility staff) could be arranged as an alternative for offerors unable to attend in person. | no | ||
| 17 | SF1449 shows 21 Sep 2026 11:00 AM local, while page 19 states 21 Sep 2026 11:00 PM CDT. Which deadline controls? | 11 am Central Time | ||
| 18 | What is the required electronic submission method/address? | Responses should be submitted to the PoCs listed on the solicitation on sam.gov | ||
| 19 | The PWS requires a pre-award site visit. What is the date/time, RSVP and base-access process? | Monday, 14 Sept, 1300hrs. Must make prior arrangement with CONS to be pn the access roster or will require escort from Fitness staff | ||
| 20 | Beyond level, high-durability, 3/8-inch rubber flooring, are there mandatory product requirements for brand, color, roll/tile format, density, adhesive or recycled content? | no just that it must be smooth. Thickness was update in the PWS | ||
| 21 | For attached Wage Determination 2015-5005, which occupational classification(s) should be used for flooring installation/removal labor if classification clarification is required? | The Government does not dictate which occupational classification is required to complete the work. | ||
| 22 | Please confirm whether the contractor is expected to remove all existing rubber flooring and wood-plank flooring down to the concrete substrate. | yes they are | ||
| 23 | Does the Government have any information regarding the existing construction beneath the wood-plank and rubber flooring, including underlayment, sleepers, subfloor, or other materials? | not available at this time | ||
| 24 | The PWS references uneven/multiple flooring surfaces. Is substantial grinding, patching, or self-leveling anticipated in order to create one continuous level substrate? | no. not anticipated | ||
| 25 | Does the Government have any known information regarding cracks, moisture issues, adhesive residue, or other existing concrete conditions in the TACFIT area? | no known information | ||
| 26 | Please confirm the required specifications for the new 3/8-inch rubber flooring, including whether a particular manufacturer, product, density, roll width, tile size, recycled-content requirement, or performance standard is required. | Offerors are expected to be experts in this field and determine the best flooring product for the purpose of the space... which is Powerlifting, Crossfit and HYROX Training. This includes dropping barbells weighing up to 500 lbs, slamming weighted balls, rolling weight plate stacks from 1 rig to another as well as doing floor based training (Burpees, planks, etc). Please not the flooring thickness has been increased to 3/4 inch in the PWS in Amendment 00003 | ||
| 27 | Are both rolled rubber and rubber tile acceptable, provided the proposed product meets the performance requirements? | Offerors are expected to be experts in this field and determine the best flooring product for the purpose of the space... which is Powerlifting, Crossfit and HYROX Training. This includes dropping barbells weighing up to 500 lbs, slamming weighted balls, rolling weight plate stacks from 1 rig to another as well as doing floor based training (Burpees, planks, etc). Please note the flooring thickness has been increased to 3/4 inch in the PWS in Amendment 00003 | ||
| 28 | Is the new rubber flooring required to be fully adhered? If so, are there any required adhesive specifications? | no | ||
| 29 | The PWS references approximately 12 pull-up racks bolted to the floor. Please confirm whether the contractor is responsible for removing and reinstalling all of these racks. | yes they are | ||
| 30 | When the pull-up racks are reinstalled, may the existing anchors be reused if serviceable, or should the contractor include new anchors/hardware in the quote? | yes they can be reused if serviceable | ||
| 31 | Is the contractor responsible for moving and returning all fitness equipment in the work area, or will Government personnel assist with any equipment relocation? | Government personnel will assist with moving all fitness equipment in the area | ||
| 32 | Are there any required transitions, reducers, edge treatments, or termination details where the new rubber flooring meets adjacent flooring, doorways, walls, or other surfaces? | Perimeter edges should slope down to the base concrete to reduce risk of trips and for ease of movement of equipment | ||
| 33 | Please confirm whether the approximate 6,000 square feet is intended for pricing purposes only and whether the contractor is responsible for field-verifying final quantities. | Contractor is responsible for field-verifying final quantities | ||
| 34 | Are there any required cure times or a specific date by which the TACFIT area must be returned to service following installation? | No. | ||
| 35 | Would the Government be able to accommodate an alternate site visit on Thursday, September 17 or Friday, September 18, 2026? | No | ||
| 36 | If an alternate site visit is approved for either September 17 or September 18, would it be possible for us to inspect both the TACFIT flooring area and Basketball Court #4 during the same visit? | Alternate site visit will not be approved, no | ||
| 37 | If either alternate date is available, please advise who we should coordinate with regarding the appointment and base-access requirements | An alternate date will not be available. | ||
| 38 | If an alternate site visit cannot be accommodated, please advise whether additional photographs, measurements, floor plans, or existing-condition information can be provided before the quote deadline. | All photos have been included in Amendment 00003 | ||
| 39 | Please confirm whether attendance at the site visit is mandatory in order to submit a quote | Not mandatory to submit a quote. | ||
| 40 | Could you please confirm whether attendance at the pre award site visit scheduled for September 14, 2026 is mandatory to submit an offer? | Not mandatory to submit a quote. | ||
| 41 | I would highly recommend at least 1/2” rubber flooring for any areas power lifters are using and/or dropping of plates would be occurring | PWS has been updated to include 3/4 inch rubber flooring in Amendment 00003 | ||
| 42 | A detailed list and/or pictures with dimensions of all equipment that needs to be removed and re-installed, as well as where said equipment will be stored | not available at this time | ||
| 43 | List what the subfloor underneath the existing flooring is. Assuming it is concrete and if the existing flooring is adhered, the subfloor will need to be diamond grinded | unknown | ||
| 44 | A floor plan and where a dumpster can be place is extremely helpful | Not available | ||
| 45 | Davis Bacon Act or Service Contract Act wages? | Service Contract Act, Wage Determination are attached to the solicitation. | ||
| 46 | Floor plan or drawings showing the TACFIT area and dimensions; | Dimensions: 50 ft wide x 125feet long. | ||
| 47 | Photographs of the existing flooring, transitions, and equipment; or | see photos | ||
| 48 | An opportunity for RFE or a prospective flooring subcontractor to conduct an additional walkthrough of the area. | No | ||
| 49 | Will the space/building be shut down during the replacement project? If not, what kind of safety barriers will be needed? | Post site visit questiions | ||
| 50 | Will we get the entire space at once for the demo of existing and installation of new? If not, how many phases does the owner think will be needed? | The entire space will be shut down to patron use during the demo of existing flooring and install of new. PWS states that work must be complete within 30 calendar days | ||
| 51 | Is there space within the building to store all the equipment that needs to be moved in order to complete the scope of work. If not, is there an area to drop containers to move the equipment into? | Yes | ||
| 52 | The PWS notes that "removal of floor tape" is part of the scope of work. Will new tape be needed to replace what is pulled up? | Tis is a technical question I would expect the flooring expert to answer. | ||
| 53 | Will the equipment that is moved for the replacement process be put back in the same place? Or does the owner have a new layout of equipment they want to use? | Put back in same place | ||
| 54 | Can the owner provide documentation that there is no asbestos or any other hazardous materials that may be unseen under the existing flooring? | Not at this time, but we will provide that prior to demo | ||
| 55 | Is the unevenness of the existing flooring due to the different materials used to create the fitness area? Or is it due to the substrate that the flooring is installed over? | yes- different materials | ||
| 56 | In the PWS Section 1.3 Objectives: It notes that..."and allow power lifters to safely drop bumper plates". Is this area currently unsafe? If so, how/why? Or do they want to use crash pads in this area to protect the new flooring from being damaged by the constant dropping of the weights on the floor in this area? | no- the area is currently safe for power lifters to drop barbells. It needs to remain safe. The flooring used should be appropriate for that purpose. | ||
| 57 | How many power lifting stations are there? | 12 | ||
| 58 | Are there any electrical outlets in the floor in the area of flooring replacement? | no | ||
| 59 | Will parking for the demo/installation crew be available close to the TACFIT bldg? | yes | ||
| 60 | Will an area be available close to the building for placement of a dumpster(s) for demo'd materials? | yes | ||
| 61 | The PWS in Section 1.4 "Tack and clean the floor using a concrete cleaner? Is this in the area of flooring replacement only or is it in another area? | only flooring replacement area | ||
| 62 | Are bid guarantees/bid bonds required for these projects? | No | ||
| 63 | Flooring quantity: The PWS identifies approximately 6,000 SF. Should offerors price exactly 6,000 SF, or will the actual field-measured quantity govern performance? | See updated PWS for specific dimensions | ||
| 64 | Floor preparation/leveling: Since the existing flooring is described as un-level, please confirm the extent of required substrate preparation. Should the contractor include grinding, patching, filling, or self-leveling materials as necessary to provide the required level finished surface? If so, is there a required flatness/level tolerance? | None. It is unlevel due to the type of rubber flooring previously used | ||
| 65 | Rubber flooring specification: Other than the required 3/8-inch thickness and high-durability rubber surface, are there minimum requirements for product type (rolls vs. tiles), density, color, finish, manufacturer, recycled content, adhesive system, or warranty? | no. | ||
| 66 | Pull-up rack anchoring: For the twelve bolted pull-up racks being removed and reinstalled, should the contractor reuse the existing anchor locations/hardware where serviceable, or furnish new anchors and patch abandoned penetrations? | yes | ||
| 67 | Transitions/edges: Are reducers, transition strips, edge ramps, cove base, or other transition materials required where the new rubber flooring meets the soccer pitch or other adjacent flooring? | no | ||
| 68 | Site information: Since the pre-award site visit is no longer mandatory, will the Government provide any available measurements, photographs, floor plans, or site-visit information to assist offerors that did not attend? | yes. see photos and updated PWS | ||
| 69 | Confirmation of current subfloor type (slab-on-grade, raised floor, etc.), if known. | concrete | ||
| 70 | Can the Government provide the approximate dimensions and/or square footage breakdown of the 6,000 SF TACFIT area, including the approximate SF of existing rubber flooring versus wood plank flooring to be removed? | approx 5500 Sq Feet of existing flooring to be removed. 6200 sq feet to be installed. See updated PWS | ||
| 71 | If available, could the Government please provide any floor plans, drawings, and/or photographs of the existing TACFIT area, including the current flooring and fitness equipment/rigs? | yes. see photos and updated PWS | ||
| 72 | Can the Government clarify how the existing rubber and wood flooring is currently secured (adhered, mechanically fastened, floating, etc.) and whether significant adhesive removal or floor preparation is anticipated? | it is not | ||
| 73 | Is there a required or basis-of-design manufacturer/product, color, or rubber flooring specification beyond the 3/8" high-durability requirement in the PWS, or may contractors propose an equivalent commercial fitness/weight-room flooring product? | no | ||
| 74 | For the twelve (12) existing pull-up racks/rigs to be removed and reinstalled, can the Government provide the manufacturer/model or photographs of the equipment and clarify whether the contractor is responsible for furnishing new anchoring hardware? | yes. see photos and updated PWS | ||
| 75 | Aside from the twelve (12) pull-up racks/rigs, can the Government provide an approximate quantity/type of fitness equipment that will need to be moved and reinstalled? | contractor is not responsible for moving other fitness equipment | ||
| 76 | Additionally, would the Government consider a brief extension of the quotation deadline, if possible? Several vendors are currently working to develop complete turnkey pricing, and the additional time would allow us to incorporate any clarification provided and submit our most complete and competitive quotation. | No extension is being provided at this time. | ||
| 77 | Checking in to see if by chance someone could please email me some pictures of the facility, specifically how and where the "uneven" flooring surface areas. I would greatly appreciate your time and effort and it would help me send in an appropriate bid so we do not have any change orders | yes. see photos and updated PWS | ||
| 78 | The lead time for the proposed 3/4" rubber flooring is over a month long. Since the current POP is from 10/1/26-10/31/26, the material may not be available. Is it possible to get a few extra weeks to procure and install given the circumstances ? | PoP start date has been updated to 15 Oct 26 - 15 Nov 26. | ||
| 79 | During the site walk, it was discussed that the thickness of the flooring material will be changed through an Amendment. When will the Amendment be issued and, will the proposal submission date be extended ? | Floor thickness measurement has been updated in Amendment 00002 | ||
| 80 | What is the height of the track from the floor ? Knowing it will help us with setting a slope and during installation. | |||
| 1/2 inch | ||||
| 81 | Please confirm the offer due time: 11:00 AM or | |||
| 11:00 PM CDT on September 21, 2026. | this is also Question 12 and Question 17 | |||
| 82 | Please confirm work hours are Monday–Friday, 7:30 AM–8:00 PM local time | confirmed | ||
| 83 | Please confirm whether PWS Sections 2.2 and 4–6 were intentionally omitted | intentionally omitted. Contract of this size does not require QASP | ||
| 84 | Does the 30-day performance period begin on October2. 1, 2026, or upon issuance of the NTP? | Period of Performance has been changed to 15 Oct 26 - 15 Nov 26 | ||
| 85 | Will electricity be available for contractor use? | standard 120 v electricity is available | ||
| 86 | Will restrooms be available for contractor use? | of course | ||
| 87 | Will on-site space be available to temporarily store removed equipment? | yes | ||
| 88 | Please provide a floor plan or sketch with TACFIT area dimensions. | duplicate... see photos and new PWS | ||
| 89 | What equipment, besides the twelve (12) pull-up 2. racks, must be moved and reinstalled? Please include quantities and approximate weights. | None. | ||
| 90 | Please confirm any required color, pattern, or finish for the 3/8-inch rubber flooring | no requirement other than smooth | ||
| 91 | Please provide the approximate SF of existing rubber flooring and wood plank flooring to be removed | 5500 | ||
| 92 | Is there any underlayment or subfloor beneath the existing flooring that must also be removed? If so, please identify the type | no | ||
| 93 | Is concrete moisture testing or mitigation required? | no | ||
| 94 | Are transition strips, reducers, edge profiles, | or other termination details required? | yes | |
| 95 | Please determine exactly how much leveling, grinding and patching is required | minimal | ||
| 96 | May existing pull-up rack anchors be reused,or is new hardware required? If so please provide the type. | yes | ||
| 97 | Will the entire TACFIT area be available during construction, or must the work be phased? | entire area will be closed to patrons and available for work | ||
| 98 | Has the existing flooring/adhesive been tested for asbestos or other hazardous materials? If not, is testing part of the contractor’s scope? | no | ||
| 99 | Is a warranty required? If so, please specify the required warranty period and coverage. | yes standard warranty for rubber flooring | ||
| 100 | Are cove base or baseboards required? If so, please specify the material, type, height, and quantity. | yes. Contractor should provide expertise on this | ||
| 101 | Does any equipment require electrical, data, or other utility disconnection before removal? | no | ||
| 102 | Please clarify whether the Project Manager must be physically on-site during all work, or if local availability is sufficient | Physically on site at least once daily | ||
| 103 | Are dust barriers, HEPA vacuuming, or low-VOC products required? | no |
File details come from the government source that posted it. Updated .