Solicitation Information - Instructions and Evaluation Factors - updated 11 July.pdf

2024 Offutt Airshow Hotel Requirement

Dated 26 June 2024

Offutt Air Force Base, Nebraska requires 80 hotel rooms to accommodate our guests for the 2024 Offutt AFB “Defenders of Freedom Airshow in accordance with the attached Statement of Work (SOW).

Evaluation Criteria 52.212-2

The Government will grant a contract based on this solicitation to the responsible offeror whose proposal, in line with the solicitation, presents the most advantageous terms to the Government, considering both price and other relevant factors. Other relevant factors include location (surrounding area and distance to Offutt AFB), rating (i.e. 3-star, 4-star), and additional amenities beyond the required minimum in the Statement of Work. Issuing a written notice of award or acceptance to the successful offeror within the specified acceptance period outlined in the offer will establish a legally binding contract without requiring additional steps from either party. The Government reserves the right to accept an offer (or part of an offer) before the offer's specified expiration time, even if negotiations occur after its receipt, unless a written notice of withdrawal is received prior to award.

Date of Service required: Wednesday, 21 August 2024 – Monday, 26 August 2026; Checkout for all rooms will be Monday, 26 August 2024.

Quantity: 80 hotel rooms. Two (2) rooms will have a check in date of 21 August 2024. The remaining 78 rooms will have a check-in date of 22 August 2024. Quantities are subject to change. (Please refer to the attached SOW for more details regarding this requirement.)

Date/Night Rooms Requested Wednesday, 21 August 2024 2 Thursday, 22 August 2024 80 Friday, 23 August 2024 80 Saturday, 23 August 2024 80 Sunday, 24 August 2024 80

Total Cumulative Nights: 322

Quote Structure: Please provide the daily rates for each type of hotel room and specify the number of rooms available for reservation, along with their respective types (e.g., 10 King rooms, 20 double rooms, etc.). A list with Government personnel and check in day will be provided prior to arrival.

Room Types: Please provide the pricing details for king rooms, queen rooms, and double occupancy rooms.

Non-Smoking: All rooms provided shall be non-smoking rooms.

NOTE: Submitted Quotes shall be valid through 26 August 2024.

NOTE: If your entity is only capable of providing a partial quote for the hotels, you may still provide pricing. All pricing received will be evaluated. This solicitation may result in multiple awards, depending on what is most advantageous to the Government.

*** PLEASE BE SURE TO THOUROUGHLY REVIEW THE ATTACHED STATEMENT OF

WORK TO ENSURE YOU ARE QUOTING ACCURATELY FOR THIS REQUIREMENT. ***

Please also be sure to include the information below when submitting your quote:

- Entity name

- Entity address

- CAGE code

- SAM.gov UEI

- Tax ID

- Payment Terms:

- POC Name

- POC Phone Number

- POC Email Address

Offers are due by 11:00 AM (1100) Central Daylight Time (CDT), 18 July 2024. Interested parties shall submit their quotes via email to Mr. Tyler Imhoff at tyler.imhoff.1@us.af.mil. Please also cc SSgt Matthew Johnson at matthew.johnson.129@us.af.mil.

Any questions are due NLT 4:00 PM (1600) Central Daylight Time (CDT), 8 July 2024 to Mr. Tyler Imhoff at tyler.imhoff.1@us.af.mil.

Payment

Contractor(s) will submit their invoice(s) via Wide Area WorkFlow in accordance with the instructions outlined in DFARS 252.232-7006, Wide Area WorkFlow Instructions after completion of performance.

No partial payments are authorized prior to the completion of performance.

mailto:tyler.imhoff.1@us.af.mil mailto:matthew.johnson.129@us.af.mil mailto:tyler.imhoff.1@us.af.mil