FA460019RA005_Q&A.pdf

FA4600-19-R-A005 Infrared Radiant Heater Mx and Repair Q&A

1. How many brands/ style of units are there?

Government Response: There are a total of four (4) different styles utilized around the installation.

2. Are there any units that are down due to the flood?

Government Response: Yes, there are units that are not in operation.

3. Is there access to the roof at Building 301D?

Government Response: Yes, there are also catwalks located in some areas that have doors leading to the roof. However, it is recommended that most maintenance be conducted from a lift.

4. How is the temperature controlled?

Government Response: The temperature is controlled by sensors that are tied into the building control system.

5. Will the contractor be responsible for the sensors and automation controls?

Government Response: No, the sensors and automation controls are NOT included in the IR Heat systems.

6. Can the fixed ladder be used to access catwalks?

Government Response: No, all fixed ladders on base have been deemed unsafe and shall not be used.

7. Can the government clarify what are the requirements for bird netting should it be in the area of units that need an inspections or repair?

Government Response: If existing bird netting is present, the contractor is responsible to maintain the integrity. If damage occurs during repair or inspection, the contractor will be responsible for repair.

8. Are there straight and looped systems on the instillation?

Government Response: Yes, there are several of both styles.

9. What sizes are the units (BTUs)?

Government Response: 100,000 BTUs up to 250,000 BTUs

10. Will a map be provided showing the location of all the units?

Government Response: Yes, a map will be provided to the award winner.

11. Is there a disconnect switch on each unit?

Government Response: There is a switch that will disconnect the unit, but not the control voltage.

12. What is the voltage?

Government Response: Voltage is 120v.

13. What is the level of cleanliness expected?

Government Response: General maintenance standards apply. Please refer to PWS para. 1.2.

14. Are all indicator lights operational?

Government Response: No, contractor will be responsible for identifying these issues during the 120 day inspection period.

15. Are parts for repairs Government or contractor supplied?

Government Response: This will depend on the repair. Some supplies will be supplied by the Government, others will be supplied by the contractor. This will be determined by the COR.

16. Are repairs included in the 120 days listed in the PWS?

Government Response: No. Repairs will have their own schedule once they are discovered and are not included in the 120 days given for inspection completion.

17. Why does CLIN X002 have $35,000 listed?

Government Response: CLIN X002 is a Not to Exceed (NTE) CLIN. Offers do not need to include separate pricing for CLIN X002.

18. What size boom lift is used for high area?

Government Response: Please refer to PWS para. 1.0 for a list of recommended equipment.

19. Can the government please clarify if this is a new requirement or an existing contract? If an existing contract, can the government provide the current contract number?

Government Response: No, this is a new requirement.

20. Is there special equipment needed for the gym?

Government Response: Yes, please refer to PWS para 1.0.

21. Is there anything special about the Heaters located at the car wash?

Government Response: Yes, they are corrosive environment stainless steel. They are also controlled by temperature sensors not by building automation.

22. Will points of contact be provided?

Government Response: Yes, a list of POC’s will be provided to the award winner.

23. How often do pump motors need to be replaced?

Government Response: Pump motors will be replaced as needed or by manufactures recommendations.

24. Is there a heater over the pool?

Government Response: Yes, there is a heater over the pool with a ‘burner box’ located directly in the center.

25. Is the plywood to drive equipment over the track Government supplied?

Government Response: No, plywood must be supplied by the contractor.

26. Is roof clearance needed?

Government Response: A special permit is NOT required for roof access. However, communication with the buildings facility manager will be required.

27. Is roof access needed to inspect exhaust and other elements of the heaters?

Government Response: Yes, roof access will be needed at some building to fully complete the inspection.

28. Is there any special training or badge to access the hazardous storage area?

Government Response: No, neither special training nor access badge is needed.

29. This type of work is done by Steamfitters/Pipefitters trade. Question is on what the trade this work is falling under is and what Wage determination scale applies?

Government Response: Since this is a service, Davis Bacon wages do not apply. In the solicitation positing, a wage determination was listed. Ensure the labor category you choose to use coincides with what is listed in the PWS and follows all State, Federal and manufacture guidelines.

30. Per the PWS, specifically Section 1.2 states work shall be conducted on each IRH per the manufacturer’s installation, operation, and service manual and be in accordance with Infrared Heater Safety Council (IRSC), National Fire Protection Association Standards (NFPA) and current national, state and local codes for gas, electrical and venting. Can the government provide the applicable written standards associated with these requirements to offerors?

Government Response: No. The Contractor is responsible for performing work in accordance with all applicable standards.

31. Per the PWS, specifically Section 2.2 states the CO/COR will give disposition instructions for items beyond repair. Can the government clarify the types of disposition that may be required such as recycling or disposing per approved standards via a landfill, etc.?

Government Response: If a unit is beyond repair, the COR will determine the proper disposition instructions.

32. Per the PWS, specifically 3.0 states that Contractor is to provide routine and emergency services call under the full maintenance service agreement at no additional cost to the government.

Furthermore, that the CO/COR shall determine if the service call is a routine call or an emergency call and that Contractor is to provide a point of contact 24 hours per day, 7 days a week to receive routine emergency service call. For pricing purposes, can the government provide historical information regarding the service calls that were during normal business hours, after hours and emergency service to offerors?

Government Response: Since this is a new requirement, historical data for service calls is not available.

33. Per the PWS specifically 2.0 it states required parts are listed in Table 9.1. Are the required parts limited to the single line item of the associated Space-ray LTU.S225NG parts?

Government Response: These parts are required to have readily available at all times. All other parts can be ordered accordingly or as needed.

34. Per the PWS specifically 1.0 states for Contractor to provide the necessary parts and other items to perform annual inspections, maintenance, and services in order to achieve safe, clean, quiet and efficient infrared radiant heat systems at Offutt AFB, NE. Can the government confirm the listing of heaters associated with the requirements below, and provide the minimum parts and any other items that may be required for the annual inspections, maintenance and services by Contractors for each brand of the required heater(s) detailed below?

a. Reflecto Ray

b. Abrired

c. Space Ray

d. CoRayVac

Government Response: No. The Contractor will be responsible to provide a listing of parts that are defective or damaged upon inspections.

35. Can the government confirm the quantity of heaters as detailed in Appendix A of the PWS?

Government Response: The quantity of heaters has been confirmed to have a total of 524 units.

36. Can the government clarify the routine or emergency procedures that may be required for any restricted areas?

Government Response: The Contractor shall be onsite within the appropriate response time and ready to mitigate the emergency or routine call. The Contractor shall coordinate with the COR for access in restricted areas. Additionally, the contractor will have and be responsible to maintain restricted area badge. Refer to PWS Para. 17.1 and 18.6.

37. Can the government provide a list of the individual heater units and the locations of each?

Government Response: Maps will be provided to the award winner.

38. Can the government provide building layouts/drawings?

Government Response: Maps will be provided to the award winner.

39. Can the government provide a list of the heater units that are currently not operational?

Government Response: The Government does NOT have an accurate list of units not in operation.

The contractor will be responsible for identifying these during the 120 day inspection.

40. Can the government clarify if there are any existing work order tickets? Will there be a priority list?

Government Response: The Government does NOT have an accurate list of existing work orders. A priority list will be determined by the COR after inspections are completed.

41. Will the government provide access to the roof in each building?

Government Response: Yes. Roof access with be provided with coordination with the Facility Manager.

42. Can the government clarify if the temperature sensors are the contractor’s responsibility?

Government Response: The temperature sensors are not the Contractor’s responsibility.

43. Can the government provide clarification on additional base or safety requirements for the use of lifts?

Government Response: The Contractor shall follow current OSHA standards for lifts.

44. Can the government confirm the type of Personal Protective Equipment (PPE) that is required during work performance activities?

Government Response: The Contractor shall follow current OSHA and industry standards for proper PPE while conducting IR Heater inspection and maintenance.

45. Can the government clarify if a current parts inventory is on hand, and if so, will the government be supplying any additional parts they may have in their inventory to Contractor to augment repairs?

Government Response: Parts will be supplied on a case by case basis.

46. Can the government provide a list of any parts in the Base Civil Engineering inventory? Will the Contractor have access to such parts, and if so, what would the process be to gain use of these parts?

Government Response: Contractor will not have access to government inventory list. Once a repair quote is received, the COR will determine if parts will be government furnished or contractor reimbursable.

47. Can the government clarify if control equipment is included in this contract?

Government Response: The Contractor will not be responsible for the controls.

48. Will the government provide a point of contact list for each area and building for Contractor’s use?

Government Response: Yes. A list of Facility Managers will be provided to the award winner.

49. Can the government detail the procedure that is required in order to shut off the primary power to the units?

Government Response: Each unit has a disconnect switch at the unit (usually within 6 ft. of the burner box). They look exactly like a light switch. Please note, this does not shut off control power.

50. Can the government provide the filter specification for all units in Field House?

Government Response: The filters will be government furnished.

51. Can the government clarify what are the scheduling parameters are for the Bennie Davis Building hangers – such as is Contractor able to shut down an entire hanger?

Government Response: This will have to be scheduled between the Contractor and Facility Manager.

52. Per the PWS Section 6.1 states Contractor is required to respond to an emergency within 4 hours.

Can the government clarify who will disable system if the emergency necessitates a quicker response (i.e. fire to the burner tube)?

Government Response: The Government will respond only if life/ safety is involved, and only to make safe. No work will be performed by the Government to repair affected unit.

53. Can the government confirm who will be providing systems controls for the Bennie Davis Building hangars, and if a requirement of this contract?

Government Response: The Government will provide system controls for all facilities.

54. Will the government be providing the Contractor with a Tax-Exempt Form 13 or 17 for material purchases?

Government Response: No, the Government will NOT provide the Contractor with a Tax-Exempt Form.