RFQ Combo.pdf

Combined Synopsis/Solicitation

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

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Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Alternate POC:

Contracting Officer:

Red Rag Machine Repair

FA4528-25-Q-FH01

Wednesday, 06 August 2025

Friday, 29 August 2025 no later than 1:00 PM CDT

SrA Francesco Haydo / Francesco.haydo@us.af.mil / (701) 723 - 2892

Mr. Scott Stauffer / Scott.stauffer@us.af.mil / (701) 723 - 7499

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-05 Defense Federal Acquisition Regulation Public Notice 01/17/2025 Air Force Federal Acquisition Circular 10/16/2024

4. This acquisition is set-aside for 100% Small Business Concerns

The North American Industry Size Classification System (NAICS) code associated with this requirement is 811412

The Small Business Size Standard associated with this NAICS is $19 million

Requirement Information Description:

The Union K-Solvent Dry Cleaning Machine (HL840-SS-K), also known as the "Red Rag Machine", requires repair and maintenance to ensure optimal performance. Specifically, the piping associated with the Rite Temp RTR-803 chiller and Fulton FB-4 A boiler, which are integral components of the Red Rag Machine, need to be re-done and insulated. Please see Statement Of Work (SOW) for reference and contact via email or phone through information below.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Minot AFB, ND 58705 (exact customer address will be provided in the resulting contract).

Line Item Description Quantity Unit of Measure 0001 Parts 1 Each 0002 Labor 1 Each

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1.Simplified Acquisition Procedures will be used in accordance with (IAW) FAR Subpart 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as

5th Contracting Squadron - Minot AFB, ND

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2.Questions may be submitted to the POC and Contracting Officer listed above no later than 19 August 2025. Questions submitted after this date may not be answered.

3.Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

4.Quotes must be valid through 30 September 2025.

5.A site visit for this solicitation is scheduled for 28 August 2025 at 1000 CDT. Contractors interested in attending the site visit must notify POCs by 1200hrs CDT on 25 August 2025.

6.Complete the below contractor identification information, unless accomplished using contractor's internal documentation, as outlined above.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # CAGE #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Estimated Period of Performance/Delivery:

Signature/Date:

Printed Name:

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

TECHNICAL CAPABILITY - An offeror’s quotation will be considered technically acceptable if it meets the specifications in the Performance Work Statement. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

PRICE - price will be evaluated on a comparative basis amongst all received quotations and the Government's estimate.

FAR 52.232-18 Availability of Funds - Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Clauses and Provisions

5th Contracting Squadron - Minot AFB, ND

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FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.219-6, Notice of Total Small Business Set-Aside✖

52.219-28, Post Award SB Representation Program✖

52.222-3, Convict Labor✖

52.222-21, Prohibition of Segregated Facilities✖

52.222-26, Equal Opportunity✖

52.222-41. Service Contract Labor Standards✖

52.222-42, Statement of Equivalent Rates for Federal Hires✖

52.222-50, Combating Trafficking Persons✖

52.222-55, Combating Trafficking in Persons✖

52.222-41, Service Contract Act of 1965✖

52.222-42, Statement of Equivalent Rates for Federal Hires✖

52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment✖

52.222-55, Establishing a Minimum Wage for Contractors (Deviation)✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://farsite.hill.af.mil.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contract Personnel (frequent base access) 52.204-13, System For Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-20, Predecessor of Offeror 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.209-11, Representation by Corporations regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.223-1, Biobased Product Certification - or USDA Designated Items (USDA designated items) 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts (service using items listed on Biopreferred.gov)

5th Contracting Squadron - Minot AFB, ND

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52.225-25, Prohibition on contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran --Representation and Certification 52.232-18, Availability of Funds (chargeable to funds of new FY - Initiated before funds are available) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (services performed on gov't installation) 52.247-34, F.o.b Destination (as applicable) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003, Control of Government Personnel Work Product 252.204-7012, Safegarding Covered Defense Information and Cyber Incident Reporting (except COTS) 252.211-7003, Item Identification & Valuation (supplies & services furnishing of supplies, unless 211.274-2(b) apply) 252.225-7001, Buy American Act and balance of Payments Program (exceptions at DFARS 225.1101(2)(i); don't use with DFARS 252.225-7021 or DFARS 252.225-7036) 252.225-7048, Export Controlled Items 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies by Sea 5352.201-9101, Ombudsman 5352.242-9000, Contractor Access to Air Force Installations (frequent access to or service performed on gov't installation) 5352.242-9001, Common Access Cards (CACs) for Contractor Personnel (CAC is required) 252.225-7974, Representation Regarding Persons that have Business Operations with the Maduro Regime. (UFN)

Attachments

Attachment 1 - Statement of Work (SOW) Attachment 2 - Quote Sheet