Attachment 2 - Dorms 123 and 130 furniture replacement.pdf

STATEMENT OF WORK

Unaccompanied Housing Office Furniture Buildings 123 and 130

5th Civil Engineer Squadron, Unaccompanied Housing

Minot AFB ND 58701

31 January 2024

1 Introduction and Overview

2 Scope of Work

3 Requirement

4 General Information

5 Government Point of Contact

Appendix 1: Furniture Ordering Table

1 Introduction and Overview

1.1 This requirement is for the replacement of outdated and damaged furniture for the 5th Civil

Engineer Squadron (5 CES) Unaccompanied Housing Office, 5th Bomb Wing, Minot Air Force Base (AFB).

1.2 Minot AFB is home to two major Air Force units: the 5th Bomb Wing and the 91st Missile Wing. Minot AFB is located approximately 13 miles north of Minot, North Dakota and approximately 120 miles north of the North Dakota state capital, Bismark. Minot is known for pleasant, warm to moderately hot summers and bitterly cold winters. At times the area can have extreme winds, with wind speeds exceeding forty miles per hour occurring regularly. Minot AFB is in the central time zone. For more information visit https://www.minot.af.mil/, https://minotnd.gov/, and https://visitminot.org/. Web links provided within this performance work statement are for informational purposes, and the Contractor must not consider them contractual guidance.

1.3 The 5 CES Unaccompanied Housing Office must supply suitable furniture for our unaccompanied personnel. Per our 5-year furnishings plan, the 5 CES Unaccompanied Housing Office must replace the damaged and worn furniture for Dormitories 123 and 130 (Dorms) under this requirement.

2 Scope of Work

2.1 The Contractor must supply the furniture listed in Appendix 1: Furniture Ordering Table.

2.2 The Contractor must provide all personnel, equipment, tools, materials, transportation, and supervision in support of the furniture installation and removal at the Dorms unless specifically identified with in this statement of work. The Government will only supply those items named in the “Government Provided Facilities, Equipment, and Materials” section.

2.3 NOTE: If the Government does not identify the color or style for the furniture, the Government intends the Contractor to provide neutral colors and natural wood finishes.

The Contractor must coordinate all furniture within a single room.

2.4 NOTE: The Dorms have multiple floors with stairwell access only.

2.5 NOTE: While the Government intends to provide an unloading area within 100 feet of the

Dorm’s entrance, security measure and mission necessities may require the Contractor to park vehicles further away from the Dorms. The Dorms do not have loading docks or ramps.

3 Requirement

3.1 The Contractor must supply unused furniture meeting the standards and criteria of this requirement. The Government will not accept used furniture, to include items identified as like new or returned in new condition, etc.

3.2 The Contractor must follow all proper local, state, and federal or national codes. All products and equipment must be UL Solutions standards (UL) or equal. All codes and standards must be the latest edition of applicable local, state, and federal or national codes at the time of award.

3.3 The Contractor must contact the Government’s Point of Contact at least 5 days prior to the estimated delivery to schedule delivery and installation and to receive directions to the Dorms.

3.4 The Contractor must deliver and install new furniture and remove and dispose of the old furniture and all packing materials.

3.4.1 The Contractor must assemble and install the furniture per manufacturer’s recommendations.

3.4.1.1 The Contractor must install the new furniture in each room on the same day as the old furniture is removed.

3.4.1.2 The Government Point of Contact will identify the furniture location prior to the contractor beginning work in that room. The Contractor is only responsible to place the furniture in the location shown by the Government Point of Contact at the start of work.

3.4.1.3 The Contractor must make sure all furniture functions properly prior to showing the room as complete.

3.4.2 The Contractor must dispose of old furniture and packing materials at an off-base location and according to local, state, and federal laws.

4 General Information

4.1 Contractor Personnel:

4.1.1 Contractor personnel must present a professional appearance proper to the duties performed. Contractor personnel must be easily recognizable while performing contract work on Minot AFB. The Contractor may do this through the wear of identification badges, distinctive clothing, overcoats, or hats bearing the company name or logo, or other methods.

4.1.2 The Government may restrict base access to anyone identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.2 Hours of Operation:

4.2.1 Work Hours:

4.2.2 Normal work hours are 7:30 a.m. to 4:00 p.m. CST, Monday through Friday excluding

Federal Holidays. If the Contractor would like to work outside normal work hours, the Contractor must request approval at least three days in advance. The Contractor must make all requests to the Government in writing. The Government will make the final determination and will let the Contractor know of the decision. The Government reserves the right to deny work outside normal hours. The Contractor must carry out any change to work hours at Contractor request at no added cost to the Government.

4.2.3 Federal Holidays:

4.2.3.1 The Government recognizes all Federal Holidays. The Contractor is not authorized to perform services on Federal Holidays. See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for specific dates and more information.

4.2.3.2 Current Federal Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day

4.3 Government Provided Facilities, Equipment, and Materials

4.3.1 The Government will provide the Contractor with the standard utilities available at the

Dorms. These utilities include electricity and water. Compressed air is not available.

4.4 Site Maintenance:

4.4.1 The Contractor must keep a safe and clean work site during this requirement. This includes:

4.4.1.1 Properly disposing of all trash and waste per local laws and regulations.

4.4.1.1.1 Placing all trash and waste in a suitable container while waiting for disposal.

4.4.1.2 Safely storing all materials, tools, and equipment not in use.

4.4.1.3 Properly collecting any waste scattered by natural or man-made events unless the waste moves into an area which the Contractor may not enter.

4.4.1.4 Performing a final cleanup of any remaining material, tools, equipment, and waste to return the work site to its original state.

4.4.2 The Government may charge the Contractor for the cost of any cleanup completed by the

Government, due to failure or neglect on Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the cleanup.

4.5 Base Closure:

4.5.1 The Government may stop or delay work at Minot AFB due to weather, exercises, or mission necessities. This requirement is not mission essential. The Contractor will not continue work during weather emergencies. The Contractor must listen to local radio, television, or other alerting systems to learn the condition of the base. When applicable the Government will let the Contractor know of the delay.

4.5.1.1 US-83 between the town of Minot and Minot AFB is prone to road closures during inclement weather.

4.5.2 Work scheduled but not carried out because of base closure due to weather, exercises, or mission necessities must begin as soon as possible after the base reopens, unless otherwise directed by the Contracting Officer.

4.5.3 If weather, exercises, or mission necessities delay Contractor work, the Contractor must let the Contracting Officer know of the consequence of the delay as soon as possible.

4.6 Tobacco Use:

4.6.1 The Government prohibits tobacco use on its installations except in designated tobacco areas. Tobacco use includes cigarettes, cigars, electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that you chew, dip, or sniff. Following contract award, the Government will identify the designated tobacco areas to the Contractor.

4.7 Damage to Government Property:

4.7.1 The Contractor must let the Government know any time the Contractor damages government property. The Contractor must report the damage, the cause if known, and a proposal for repair. The Contractor must repair the damaged items to their previous condition or replace any damaged property at the Contractor’s expense. The Government may charge the Contractor for the cost of any repairs completed by the Government due to failure or neglect on the Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the repairs.

4.8 Base Access:

4.8.1 Escorted: When requesting access to Minot AFB, the Contractor must have a valid state or government picture identification card. Individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require more documentation to gain base access. More documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that has a photograph, or identification cards issued by federal, state, or local government agencies that include a photo and biographic information. The Contractor can find more information, including a full list of REAL ID Act compliant states at https://www.dhs.gov/current-status-states-territories.

4.9 Weapons, Firearms, and Ammunition:

4.9.1 The Government prohibits contractor employees from having weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on Minot AFB.

4.10 Motor Vehicles:

4.11 Vehicle registration: The Contractor must register all Contractor vehicles either permanently or temporarily, with the State of North Dakota Motor Vehicle Department, per applicable State Law. See www.dot.nd.gov or https://apps.nd.gov/dot/mv/mvrenewal/tempRegWelcome.htm for more information.

4.12 Traffic Laws: The Contractor must follow all base traffic regulations. The Contractor must not use hand-held cellular telephones, Global Positioning System, and other portable electronics while driving on Minot AFB properties.

5 Government Point of Contact

5.1 While the term “Government” applies to the Government as a whole, only the Contract

Administrator and the Contracting Officer may supply any guidance to the Contractor. The Government Point of Contact functions as the on-site coordinator and may only carry out the functions identified in this statement of work. The Government Point of Contact cannot authorize changes to the contract or the requirement. Only a warranted contracting officer may bind the government to any changes to the contract.

Appendix 1: Furniture Ordering Table.

DORM ROOM Quantity ITEM DESCRIPTION 123 1st Floor

Theater Room

1 Television with wall mount

75-inch class Smart TV minimum 4K display, minimum 2 HDMI connections

2 Floor Lamp 1 Pedestal table 1 Some other table 1 Side table 2 Some kind of chair 123 2nd Floor

Billiard Room

1 Television with wall mount

55-inch class Smart TV minimum 4K display, minimum 2 HDMI connections

2 Floor Lamp 1 Pedestal table 1 Some other table 1 Side table 2 Some kind of chair 130 1st Floor

Theater Room

1 Television with wall mount

75-inch class Smart TV minimum 4K display, minimum 2 HDMI connections

2 Floor Lamp 1 Pedestal table 1 Some other table 1 Side table 2 Some kind of chair 130 2nd Floor

Billiard Room

1 Television with wall mount

55-inch class Smart TV minimum 4K display, minimum 2 HDMI connections

2 Floor Lamp 1 Pedestal table 1 Some other table 1 Side table 2 Some kind of chair

3.4.2 The Contractor must dispose of old furniture and packing materials at an off-base location and according to local, state, and federal laws.

4.4.2 The Government may charge the Contractor for the cost of any cleanup completed by the Government, due to failure or neglect on Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the cleanup.

Appendix 1: Furniture Ordering Table.