Combined Synopsis-Solicitation - FA449727Q0009.pdf

Department of the Air Force 436th Contracting Squadron - DOVER AFB

Combined Synopsis/Solicitation

Requirement Title: Maintenance of Grease Traps

Solicitation Number: FA4497-27-Q-0009

Solicitation Issue Date: 10 November 2026

Questions Response Deadline: 16 November 2026; no later than 12:00 P.M. EST

Quote Response Deadline: 25 November 2026; no later than 12:00 P.M. EST

Point(s) of Contact: Bryce M. Ganske / bryce.ganske@us.af.mil

Contracting Officer: Jayden E. Thiergood / jayden.thiergood.1@us.af.mil

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

Quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2026-01 Defense Federal Acquisition Regulation Public Notice DFARS 5/07/2026 Air Force Federal Acquisition Circular DAFFARS 10/16/2024

4. This acquisition is 100% set-aside for Small Business.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 562998 and the Small Business Size Standard associated with this NAICS is $16,500,000.00.

6. The Provisions and clauses listed within this document and Attachment 3- Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

7. A site visit will not be conducted.

Description:

Dover Air Force Base has a requirement for Grease Trap Maintenance in accordance with Attachment 1 – Grease Trap Maintenance PWS to be delivered within 30 days. See Attachment 1 –Grease Trap Maintenance PWS for a complete description of services.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Dover, AFB DE 19902 (exact customer address will be provided in the resulting contract) Performance Period: 01 December 2026 – 30 November 2031

CLIN Breakdown for base period only. Full breakdown in Attachment 2:

Requirement Information

General Information mailto:bryce.ganske@us.af.mil mailto:jayden.thiergood.1@us.af.mil https://www.acquisition.gov/

Line Item Description Quantity Unit of Measure

0001 Clean and Maintain Grease Traps including Supervision, Materials, Labor, Transportation & Equipment

0001AA Bldg 222, Burger King 1000 Gallons 6 Each 0001AB Bldg 403, Dining Hall 6000 Gallons 4 Each 0001AC Bldg 420, Bowling Center 2000 Gallons 6 Each 0001AD Bldg 421, Shoppette 1000 Gallons 3 Each 0001AE Bldg 479, Co-located Club 750 Gallons 6 Each 0001AF Bldg 810, Golf Course Clubhouse 1000 Gallons 3 Each 0001AG Bldg 864, Youth Center 1500 Gallons 1 Each 0001AH Emergency Cleaning Call 2 Each

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), FAR provision 52.212-1 found within Section I: Contract Clauses, has been tailored for this requirement and should be referenced along with the following instructions when submitting a quote.

1. Acquisition Of Commercial Products and Commercial Services will be used in accordance with (IAW) FAR part 12 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

3. Quoters must use Attachment 2 – Quote Schedule to submit their prices and technical capability. Company information must be included. Quotes in response to this solicitation must be submitted via email to the point of contacts above.

4. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov, prior to submitting a quote, IAW FAR 4.203-1(b). SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with FAR 9.1 prospective quoters must be determined responsible prior to award.

5. Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Section I: Contract Clauses as applicable to the acquisition.

6. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation; is most advantageous to the Government, price and other factors considered; and provides the best value to the Government in accordance with FAR 12.203(a) and FAR 15.103. The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation. The following factors shall be used to evaluate quotes: Technical Capability and Price.

Factor 1 - Technical Approach/Plan: Shall clearly explain how the quoter intends to ensure successful contract performance IAW the PWS. Quotes shall not simply rephrase or restate the PWS or contain general statements such as "Standard procedures will be employed". Quotes shall provide convincing rationale addressing how the technical portion of the Quote meets solicitation requirements.

Acceptable: Quote meets the requirements of the solicitation Unacceptable: Quote does not meet the requirements of the solicitation

Instructions to Quoters

Evaluation Criteria https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_4

Factor 2: PRICE

Price will be evaluated as follows:

Completeness:

Upon receipt of quotes, the contracting officer will screen quotes to ensure they are complete, and all required information and pricing are present. This will be done quickly, and in the most minimally burdensome fashion, as determined by the contracting officer.

Price Reasonableness:

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is based on competitive quotations, as outlined in FAR 12.204(a).

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated; this includes the total CLIN pricing for the basic year and all option years listed in Section B: Services & Prices or Costs plus the 6-month option available at FAR 52.217-8, Option to Extend Services. Pricing for FAR 52.217-8 is determined by taking the average “amount” of the base and four (4) options and dividing by two (2). The total proposed price for all options will be added to the total proposed price for the basic requirement as part of the TEP calculation. TEP will be used for evaluation purposes only. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The solicitation and subsequent award for this acquisition contains the clause at FAR 52.217-8, Option to Extend Services.

This option to extend the contract term is evaluated as part of the initial evaluation, so that any resultant exercise of this option is within scope of the pending contract. The inclusion of this clause provides up to six (6) months of continued performance when it is in the Government’s best interest to continue performance after the end of the current contract performance period. If conditions warrant the exercise of this option, the price(s) for the continued performance under this clause shall be at the same price(s) as the prior performance period.

Attachment 1 – Grease Traps Maintenance PWS Attachment 2 – Quote Schedule Attachment 3 – Provisions and Clauses Attachment 4 – Wage Determination 2015-4217 Attachment 5 – RFO 52.212-1 Addendum Attachment 6 – RFO 52.212-2 Addendum

Solicitation Attachments

Place of Delivery/Performance/Acceptance/FOB Point: