Attachment 1 - Grease Traps Maintenance PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE OF GREASE TRAPS

Dover AFB 7 October 2026

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE OF GREASE TRAPS

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to clean and maintain grease traps located at Dover Air Force Base, Delaware. Work shall be performed in accordance with standard commercial practices, and in compliance with current Environmental Protection Agency (EPA) and State of Delaware Department of Natural Resources and Environmental Control (DNREC) requirements.

This will include removal from the base the resulting gray water, fats, oils, grease, and solids (FOGS) in accordance with standard commercial practices. The Contractor shall submit a planned work schedule for the entire year to the COR according to the established trap cleaning intervals found on Appendix A for approval no later than 10 calendar days after contract award. Each out year of the contract will also require a planned work schedule submitted 10 days after award. See attached list on Appendix A for location, size, and frequency of cleaning of grease traps.

1.2. DESCRIPTION OF WORK. Remove waste built up from grease traps or pit walls and all associated equipment within the pit with water pressure washer equipment. Flush down with water and pump out remaining residue as required by the unique configuration of each grease trap.

Residual or recharged water must be higher than lower inlets. Clear any obstructions in inlet/outlet pipes to ensure unrestricted flow. Transport all materials from grease traps to an approved off-base storage facility. The Contractor shall clean the surface area around the grease trap to be free of grease and food particles. The contractor shall correct any spills, splashes, or damages caused by the Contractor’s operation. Spillage onto floors and ground will be cleaned by the Contractor. The Contractor shall provide an inspection report/service ticket to the COR after work is complete and prior to leaving the base. The service ticket shall have the company letterhead along with facility number, condition of the trap, estimated gallons pumped, and any structural condition or safety issues. The report shall have the date, time and signature of employee conducting the work. The COR’s office is located in facility 615 of the 436th Civil Engineer Squadron Service Contracts section.

1.3. EMERGENCY SERVICE CALLS. Unexpected services may be required in the event of excessive grease buildup or flow restriction in the trap or other unscheduled repairs to pipes or other infrastructure involving grease traps. In the event that emergency service is required outside the contractor’s approved schedule, the contractor shall provide a telephone response to the emergency service request within two hours and begin the service within four hours after the government makes the initial call or request. The contractor shall provide a personnel list to identify key personnel with cell phone or pager numbers for emergency response calls. The contractor shall submit changes to the list immediately as employees begin or stop work under the contract.

1.4. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances.

The Contractor shall comply with the State of Delaware Department of Natural Resources and Environmental Control (DNREC) laws and regulations for Solid Waste Management and Water

Quality Control and Sanitary Code for Kent County, Delaware. The Contractor shall not discharge anything into the sanitary sewer system.

1.4.1 Safety Requirements. In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596 and the Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic, fire, personnel clearances, and accident prevention purposes.

The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional too and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply.

Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

2. SERVICE SUMMARY.

Performance Objective SOW Para Performance Threshold Clean and Maintain Grease Traps.

Initial check documented. Document all safety hazards on traps during inspections.

Remove and properly dispose of fats, oils, greases and solids (FOGS). Clean all grease traps and maintain proper water level in trap.

Maintain grease traps to prevent no more than 25% of grease trap filled with FOGS.

1.1, 1.2, 1.3 No more than 3 customer complaints per service month.

Emergency Service Calls.

Emergency service technician shall respond and be on site within two hours from notification.

1.3. No deficiencies permitted.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be made available to the Contractor without charge. Any temporary connections and lines needed will be installed, maintained, and removed by the Contractor at their expense.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall maintain a quality program to ensure maintenance and repair services are performed in accordance with industry standards and those outlined in this document. The contractor shall develop and implement procedures to identify defective services and provide recommendations to keep them from reoccurring.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with municipal and state regulations.

4.3. HOURS OF OPERATION. DAFB standard hours of operation are 0700 to 1600 Monday through Friday. Federally recognized holidays are to be observed and are considered off-days. The Contractor may be requested to respond on off-days to include weekends for emergency services.

The standard 2-hour response requirement for emergency services applies 24 hours per day 365 days per year.

Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - Last Monday in May Emancipation Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.4. VEHICLES AND PASSES. All contractor or contractor employees’ vehicles used in the performance of this contract shall comply with all local, state, and federal regulations. In addition, all vehicles described above must be registered through the Security Forces Squadron, Pass and Registration office and will comply with DAFB directives.

4.5. CONTRACTOR PERSONNEL. The contractor’s personnel shall conduct themselves in a professional manner. Contractor uniforms, badges, and appearance standards shall be commensurate with industry standards. The military uniform or any part thereof, may not be worn by Contractor’s employees while performing work under this contract.

4.6. RECORDS MANAGEMENT. The contractor understands that when creating, handling, and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirements established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at (302) 677-3642 for guidance and training.

5. SECURITY AND SAFETY REQUIREMENTS. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when the contractor presents the proper identification (i.e.: valid driver’s license, vehicle registration, and proof of insurance) to the Security Forces Personnel. Once the contract’s information is verified, they (the contractor) shall then provide services requested in coordination with 436 CES/CEOES. 436 CES/CEOES point of contact is Mr. Kenneth Riley, Phone: (302) 677-3201 and Email: kenneth.riley.15@us.af.mil. All personnel employed by the contractor in the performance of this service, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

5.1. SECURITY. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of DAFB. Employees are responsible for safeguarding all government property provided for contractor use.

5.1.1. At the close of each work period, government facilities, equipment, and materials shall be secured, lights, heat and water turned off and all doors and windows secured.

5.1.2. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

5.1.3. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented, or illegal aliens will be remanded to the proper authorities.

5.1.4. All contractors and subcontractors when working in a Controlled, Restricted, or other sensitive area must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

5.1.5. OPERATION SECURITY (OPSEC)

5.1.5.1. Dover AFB Critical Information and Indicators List (CIIL) will be provided to the contractor for their understanding and compliance. 436th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization. Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

5.1.5.2. Avoid revealing or discussing information/media related to work conducted on/for the installation to any person without a valid need to know and adhere to a 100% shred policy when discarding written/printed materials.

5.1.5.3. Contractors or subcontractors possessing a Common Access Card (CAC) will complete DAF-Operations Security Awareness Training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members’ completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

5.1.5.4. For contracts that require additional OPSEC measures, elevated security requirements will be conducted utilizing DD Form 254, Department of Defense Contract Security Classification Specification and appropriately annotated IAW DODM5220.22V2_AFMAN 16- 1406v2, NATIONAL INDUSTRIAL SECURITY PROGRAM: INDUSTRIAL SECURITY PROCEDURES FOR GOVERNMENT ACTIVITIES. Additionally, if the OPSEC block is checked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall:

Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement an OPSEC program plan crafted for nature of work and operational concerns.

5.1.5.5. The contractor must immediately notify the Government/contracting officer representative (COR) upon the discovery of any non-conformance with OPSEC requirements

5.2. CONTRACTOR BADGE POLICIES. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

5.2.1. All contractor employees who’ll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

5.2.2. DAFB Contractor badges will be issued for a maximum period of one year. A maximum of 15 badges will be issued and held at any given time for the performance of this contract. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also, before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

5.2.3. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Officer.

5.3. INSTALLATION ACCESS. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto DAFB from Pass and Registration, for the duration of the contract for a total of 15 badges. Employees are only permitted to enter the installation during the date and time periods indicated on their contractor badge. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

5.3.1. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

5.3.2. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

5.3.3. During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

5.4. FLIGHTLINE DRIVING. Contractors will have to adhere to the provisions in DAFBI 13- 202 if operating on the airfield.

6. HAZMAT REQUIREMENTS: The contractor shall submit Material Safety Data Sheets (MSDS) of all chemicals planned for use on DAFB.

6.1. Purpose. As required by AFI 32-7086, paragraphs 2.5.5.2.4, 2.5.5.2.8 and 2.5.5.2.9;

requires DAFB to account for all hazardous materials (HAZMATs) brought on the facility to include contractors as well as providing procedures for the reporting of those items.

6.1.1. This part outlines actions to be taken by the contractor in the request for approval of hazardous materials prior to initiating field activities associated with the subject project and the reporting of approved hazardous materials usage during contract performance.

6.1.2. Compliance with this part is mandatory and contactor failure to comply will result in the contractor not being allowed to bring any hazardous materials on DAFB. Contractors must also comply with mandatory Federal, State, and local guidelines, regarding storage and management of hazardous materials, failure to comply can result in legal action by Federal, State, or local enforcement officers against the offender.

6.2. RESPONSIBILITIES: Contractor Reported Usage of HAZMAT.

6.2.1. Contractors must submit to the associated Contracting Office the information and supporting documentation including Material Safety Data Sheets (MSDSs) necessary to obtain HAZMAT usage authorization. Report data on the HAZMAT used during the performance of the contract at intervals and in the format specified by DAFB.

6.2.2. The contractor shall provide a completed DAFB HAZMAT Chemical Worksheet (Appendix D) for each HAZMAT to be used during the duration of the contract to include MSDS. This list of all HAZMATs shall be provided at the beginning of the contract. Any additional HAZMATs required during the course of the contract shall be requested for approval at that time. In addition, the quantity of chemicals expended will be reported to the DAFB Hazardous Materials Pharmacy (HAZMART) by filling out the Contractor’s Monthly Report (Appendix E) for HAZMATS. Both the Worksheet and Monthly Report forms shall be provided upon award of contract.

6.3. WASTE and HAZARDOUS WASTE REMOVAL: The contractor shall dispose of all waste generated in the performance of their task. No hazardous waste or solid waste materials shall be placed in any trash receptacle on DAFB. The Contractor must comply with all federal, state, and local regulations regarding the transport and disposal of any and all hazardous wastes generated as a result of maintaining and repairing fire extinguishing and fire alarm systems under this contract.

6.4. MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, Federal, and State laws, and will be used according to manufacturers’ recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The Contractor will submit Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR and the Environmental Flight Hazardous Waste Coordinator.

7.0. ANTITERRORISM

References:

- Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18

- Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors.

- Joint Publication 3-07.2 Antiterrorism Terrorism is defined as: The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

Antiterrorism: As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

Antiterrorism Awareness Level I Training

Contractors or subcontractors possessing a Common Access Card (CAC) will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing

-based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members’ completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction/services on the installation will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by co computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf Force Protection Condition (FPCON) Impact on Work Levels: If the DAFB FPCON level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued. Services shall resume when the FPCON level has been lowered.

Administrative Note: In the event of an emergency, dial 9 1 1 from any land line on the installation. The call will be routed to the Emergency Control Center (302-677-6666). If you use a cell phone and dial 9 1 1, you will be routed to the county 9 1 1 dispatch (Kent County).

Simply inform the dispatcher that you are on DAFB, they will route your call to the DAFB Emergency Control Center.

DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism training (CBT) course through the Advanced Distributed Learning System (ADLS) site or the Defense Technical Information Center (DTIC) at https://atlevel1.dtic.mil/ for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

8.0. CONTRACTOR MANPOWER REPORTING.

8.0.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Cleaning and Maintenance of Grease Traps via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

8.0.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year.

Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

8.0.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

8.0.4. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

9. APPENDICES.

A. Locations and Schedule

B. Government Furnished Property/Services/Equipment

C. HAZMAT Chemical Sheet

D. Monthly HAZMAT Report

APPENDIX A

Grease Trap Locations and Schedule

Item Facility Facility Function Trap Description Approx.

Gallons

Pump Schedule

0001 222 Burger King Same As Above 1000 Every 2 months 0002 403 Dining Hall Same As Above 6000 Every 3 months 0003 420 Bowling Center Same As Above 2000 Every 2 months 0004 421 Shoppette Same As Above 1000 Every 3 months 0005 479 Co-located Club Same As Above 750 Every 6 months 0006 810 Golf Course

Clubhouse Same As Above 1000 Every 3 months

0007 864 Youth Center Same As Above 1500 Every 6 months

APPENDIX B

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

UTILITIES

POTABLE WATER

ELECTRIC

APPENDIX C (CHEMICAL WORKSHEET)

Contractor Name:

Contractor Number and Title:

Project Number (FJXT):

Estimated Start Date: Estimated Completion Date:

Shop Code (DV):

(Completed by base personnel)

Process Code:

(To be completed by Bioenvironmental)

National

Stock#:

Manufacture:

Material Name: Size:

(Be specific) (Ounces, gallons or pounds)

Amount Used: Container Type:

(Per week, month, and year) (Box, bottle, can, tube, drum, etc.)

Unit of Issue: Units per container:

(Each, dozen, kit, etc.) (2ea, one dozen, 3 part kit, etc.)

Will the process be performed inside or outside?

Will the process be performed on equipment, structure or aircraft?

Physical location of process performance:

Location of stored material:

Is a Hazardous Waste Generated?

If yes, how is waste disposed?

Is a site diagram available?

Does the site have a listing of base procedures for reporting a spill?

This request requires both the contractors and government representative signature for processing

Contractor: Date Phone

Government Rep: Date Phone

APPENDIX D

CONTRACTORS MONTHLY REPORT FOR HAZMATS

Contractor: Shop Code:

Contract# Location:

The following information is required for tracking of Hazardous Materials on Dover AFB. For contracts exceeding six months, this form is required to be filled out on a monthly basis and returned to the Government Representative (COR). Contracts less than six months, this form is required at the beginning and at the completion of the work. The COR will provide a copy to the Hazmat Pharmacy. This information is required to comply with State, Federal, and Air Force laws and regulations.

Material Name Manufacture NSN/Part# Start Balance Amount Used

*Use Additional Sheets as Required

Contractor Printed Name & Date: ________________________________________________

Signature: ____________________________________________________________________

Government Rep. Printed Name & Date___________________________________________

Signature: ____________________________________________________________________