Combined Synopsis-Solicitation.pdf

Department of the Air Force 436th Contracting Squadron - DOVER AFB

Combined Synopsis/Solicitation

Requirement Title: Pipe Video Inspection

Solicitation Number: FA4497-24-R-0006

Solicitation Issue Date: 17 April 2024

Site Visit: 2 May 2024, 1:00 P.M. EST

Questions Response Deadline: 6 May 2024; no later than 12:00 P.M. EST

Proposal Response Deadline: 15 May 2024; no later than 12:00 P.M. EST

Point(s) of Contact: SSgt Mariah Thompson / mariah.thompson@us.af.mil / 302-677-5104

Contracting Officer: Brittney Santiago / brittney.santiago@us.af.mil / 302-677-4969

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

Proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Proposal (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2024-03 Defense Federal Acquisition Regulation Public Notice DFARS 03/26/24 Department of the Air Force Federal Acquisition Circular DAFFARS 07/07/23

4. This acquisition is set-aside for 100% Small Business concerns.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 238910 and the Small Business Size Standard associated with this NAICS is $19,000,000.

6. The Provisions and clauses listed within this document and Attachment 6- Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

Description:

Dover Air Force Base has a requirement for Pipe Video Inspection. The contractor shall provide all labor, materials, tools, and equipment necessary to provide storm drain cleaning and TV Inspection. Dover AFB has approximately 35,000 LF (Linear Feet) of identified storm water pipes beneath or near airfield pavements that need to be inspected for potential defects.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Dover AFB, DE 19902 (exact customer address will be provided in the resulting contract) Period of Performance: 90 days after ADC

Line Item Description Quantity Unit of Measure

0001 Storm Drainpipe Video Inspection 34,425 LF 0002 Storm Drainpipe Heavy Cleaning 34,425 LF

Requirement Information

General Information https://www.acquisition.gov/

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), FAR provision 52.212-1 has been tailored for this requirement and should be referenced along with the following instructions when submitting a proposal.

1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR part 13 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Proposal (RFP); submission of a proposal does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

3. Site Visit: There will be one (1) site visit scheduled on 2 May 2024 at 1:00pm EST. The meeting place will be Dover AFB commercial gate (Exit 91 off Route 1).

• Base Access: Dover AFB is not an open base, and you must have a valid ID for both you and your vehicle to access the base. Anyone who does not have the necessary identification to enter the base must make arrangements with the contracting office to be signed onto the base. Please submit your name, organization, state and number of their valid driver’s license, and date of birth to SSgt Mariah Thompson at mariah.thompson@us.af.mil and Brittney Santiago at brittney.santiago@us.af.mil no later than 25 April 2024 at 12pm EST. Attendees will meet at the Dover AFB commercial gate 30 minutes prior to the scheduled meeting. A member of the contracting office will be present to escort attendees to the site visit location.

4. Offerors must use Attachment 3- Bid Schedule to submit their prices. Company information must be included. Proposals in response to this solicitation must be submitted via email to the point of contacts above.

5. For a proposal to be eligible for award, the offeror must have a current registration in the System for Award Management (SAM): https://www.sam.gov, prior to submitting a proposal, IAW FAR 4.1102. SAM will be checked to verify the offeror’s status before any evaluation is conducted. In accordance with FAR 9.1 prospective offerors must be determined responsible prior to award.

6. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. Offeror shall identify the applicable paragraphs by completing the fill-ins required per the aforementioned instructions within Attachment 6- Provisions and Clauses.

7. Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Attachment 6-Provisions and Clauses as applicable to the acquisition.

8. Offerors are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the proposal being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the proposal, therefore, ineligible for award.

9. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, Instructions to Offerors https://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 even if defined or described in FAR part 15. Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation; is most advantageous to the Government, price and other factors considered; and provides the best value to the Government in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation. The following factors shall be used to evaluate proposals: Price and Technical Capability.

The Lowest Price Technically Acceptable (LPTA) process shall be used to evaluate offerors.

Factor 1: PRICE Price will be evaluated as follows:

Completeness:

Upon receipt of proposals, the contracting officer will screen proposals to ensure they are complete, and all required information and pricing are present. This will be done quickly, and in the most minimally burdensome fashion, as determined by the contracting officer.

Price Reasonableness:

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is based on competitive quotations, as outlined in FAR 13.106-3(a)(1), but price reasonableness may also be determined through price analysis techniques, as described in FAR 13.106-3.

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the proposal will be evaluated; this includes the total CLIN pricing for the items listed in Attachment 3- Bid Schedule.

Factor 2: TECHNICAL CAPABILITY – Offerors shall address the following sub-factors within their Technical Proposal:

Sub-Factor One – Performance Narrative: The performance narrative should demonstrate a realistic approach to accomplishing the work described in Attachment 1- PWS. The narrative shall identify the roles and responsibilities of the team performing the work.

Sub-Factor Two - Experience: The offeror shall complete Attachment 4 - Present/Past Performance Information (PPPI) form for no more than five (5) of the most recent and relevant contracts performed for Government agencies and/or commercial customers demonstrating that they have performed relevant work in the past. Recent is defined as having occurred within the last five years. Relevant is defined as services similar in scope to this requirement.

Evaluation Criteria

Proposals that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award. The following ratings will be used in rating Technical Capability:

Acceptable: Proposal meets the requirements of the solicitation Unacceptable: Proposal does not meet the requirements of the solicitation

Attachment 1 – Pipe Video Inspection PWS, dated 1 March 2024 Attachment 2 - Maps of Storm Pipes Attachment 3 – Bid Schedule Attachment 4 - Present/Past Performance Information (PPPI) Attachment 5 – Wage Determination 2015-4217 Rev. 25 Attachment 6 – Provisions and Clauses

Solicitation Attachments

Place of Delivery/Performance/Acceptance/FOB Point: