Site_Visit_Meeting_Minutes_-_10_June_2016.pdf

15 June 2016

FROM: 436 CONS/LGCA

SUBJECT: Minutes of the Site Visit

SOLICITATION #: FA4497-16-R-0011

PROJECT TITLE: Repair Visitor Center Parking Lot & Construct Exercise Pad

DATE/TIME: 10 June 2016 @ 1300

LOCATION: Fitness Center and Visitor Center Parking Lot at Dover AFB, DE

See attached listing of individuals in attendance.

1. Mr. Nick Schroyer of Banyan Construction Management, Mr. Mario Durso of Puente Construction, Mr. Andre Jackson of the 436th Contracting Squadron, and SSgt Tatjana Johnson of the 436th Contracting Squadron initially gathered outside the base’s Fitness Center. We then walked over to the exercise pad construction site.

2. It was noted that Mr. Andre Jackson (Administrating Contracting Officer) will be handling the Contracting Officer’s duties through project completion.

3. Contractors surveyed the site and had an opportunity to conduct measurements and take pictures. Mr. Schroyer asked if there was any cement under the site and Mr. Jackson said that he believed the site was previously a parking lot. After no further questions, we relocated to the Main Gate Visitor Center parking lot.

4. Contractors were shown the areas where excavation and demolition would occur, more specifically, curbing and the outside entrance area of the Visitor Center. Moments later, Mr.

Earl Waller of Civil Engineering Squadron joined us to reiterate some key points from the Statement of Work. Mr. Schroyer asked about the need to re-accomplish construction of a disability-accessible sidewalk. More specifically, extending beyond the curb and along the sidewalk heading towards the gate entrance. Mr. Waller said that construction of a disability-accessible ramp would only occur at the curb. The sidewalk heading towards the gate will be left alone. Mr. Schroyer also asked about the exercise pad site. He wanted to know if there was pavement underneath the ground because Mr. Jackson said that a parking lot used to be there. Mr. Waller said that there wasn’t pavement underneath the ground and a parking lot was never on that site.

5. Due to the amount of various questions asked, Mr. Jackson said that any questions Mr.

Schroyer or Mr. Dursco may have can be submitted to Contracting till close of business 10 June 2016.

DEPARTMENT OF THE AIR FORCE

436th Contracting Squadron (AMC)

639 Atlantic Street Dover AFB, Delaware 19902-5639

6. With no further questions, the site visit concluded around 1330. All attendees left the Parking Lot.

7. Around 1430, Contract Specialist SSgt Johnson learned that four representatives from Mountain Consulting, Inc. and Mr. Eben Roberts of Mitten Construction Co. had met with Mr.

Jackson for a site visit. We just missed Mr. Roberts when we relocated to the parking lot and representatives from Mountain Consulting were waiting for Mr. Jackson and SSgt Johnson at the Contracting office. Mr. Jackson took Mr. Roberts and representatives from Mountain Consulting to both sites and gave them an opportunity to ask questions, take measurements, and take pictures. Mr. Jackson also informed them that any questions they had could be submitted to the Contracting office up until close of business 10 June 2016.

8. With no further questions, the meeting was adjourned at 1420.

9. The foregoing is believed to be an accurate summary of discussions held during subject site visit. Those present should advise the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within 15 days of receipt. Failing notification to the contrary, these minutes will stand for the record.

Prepared by //SIGNED// TATJANA T. JOHNSON, SSgt, USAF Contract Specialist

Reviewed by //SIGNED//

ANDRE JACKSON

Contracting Officer

Attachment:

1. Attendance Roster cc:

1. FedBizOpps at www.fbo.gov

2. CENMP