J-12 Questions and Answers.pdf

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Question Question Answers

If I have operated a commercial laundry/appliance rental business in the private residential sector, can that past performance be used under my umbrella company’s CAGE code to meet past performance requirements? What documentation would be required to demonstrate the relationship between entities?

Yes, past performance from the same company, as well as from joint ventures or other business arrangements explicitly permitted under the solicitation, may be considered relevant to meet past performance requirements. If the commercial laundry/appliance rental business was operated under your umbrella company’s CAGE code, that performance can be submitted—provided it aligns with the scope and scale of the requirement.

Will past performance from commercial (non-government) clients be considered relevant if it is similar in scope and scale to this requirement?

Yes, past performance from commercial (non-government) clients will be considered relevant, provided it is similar in scope and scale to this requirement and was performed by the same company.

Are there any additional certifications, licenses, or clearances beyond those stated in the solicitation and PWS that are necessary to qualify?

There are no additional requirements that are not outlined within Solicitation Package

For a small business offeror, are there any mandatory teaming requirements if prior government performance is limited?

Each offeror is encouraged to submit a proposal package that best demonstrates their ability to meet the specifications outlined in the solicitation. For small business offerors with limited prior government performance, there are no mandatory teaming requirements. However, offerors may choose to form teaming arrangements—such as joint ventures or subcontracting partnerships—to strengthen their proposal and enhance their ability to meet technical, past performance, or resource-related requirements. These arrangements are entirely optional and should be structured in a way that supports the offeror’s ability to fulfill the solicitation’s objectives.

Offerors should ensure that their submission clearly articulates how their company, whether independently or through a team, is capable of delivering the required services or products in accordance with the solicitation criteria.

Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

The incumbent contract number is FA4484-21-D0006. It was awarded to COIN AUTOMATIC LAUNDRY EQUIPMENT COMPANY for $889,815.00

6 Is the incumbent contractor eligible to re-bid?

This solicitation is set as a small business set-aside. Any company that meets the specifications outlined in the solicitation package is eligible to submit a proposal. If the incumbent contractor meets the specifications that would be up to them if they submit a proposal.

Can you provide a copy of the previous contract’s award pricing (with proprietary information redacted) to understand historical price ranges? Please see question 5

What has been the government’s overall satisfaction with the incumbent’s performance, and were there any major performance issues?

We are not releasing information regarding the incumbent’s performance or satisfaction levels at this time.

Have there been significant changes in scope, building locations, or quantities since the last contract?

No, there have been no significant changes in scope, building locations, or quantities since the previous contract.

Are the quantities in the CLIN schedule the current actual machine count or projected estimates? Current actual amount.

Will the government provide storage space for spare units/parts on base, or is off-site storage required?

No, off base storage is established in the Caleco Warehouse in West Chester PA

For stackable dryers, should pricing be per stack or per individual dryer within the stack? Per stack.

13 Are there preferred brands/models for standardization? Yes, The preferred brand is Speed Queen

Will the government ensure that all utility hookups meet current code, or should the offeror budget for potential electrical/plumbing upgrades?

Yes, The Government through Civil Engineering/Pride Services will ensure utility hookups are per code/standards.

Will there be a phased installation schedule, or is full installation required at the start of the base period?

No, there installation required units are already installed and operational.

Will a pre-performance conference or site orientation be provided for the selected contractor? If required, a post award conference can be scheduled.

Will past performance references be contacted before price evaluation or only for the apparent successful offeror?

Proposals will be evaluated in accordance with the procedures outlined in the solicitation.

Will subcontracting for servicing be permitted, and are there limits on the percentage of work that can be subcontracted?

The solicitation package clauses and provisions section will outline what/if subcontracting is authorized

FA448425R00190001 –

Washer and Dryer Services FY26-FY31

J-12 Questions and Answers

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Will any task orders require after-hours or emergency work outside the standard Monday–Friday 7:00 AM–4:00 PM schedule?

The Contracting Officer (CO) must approve in advance, excluding legal holidays, any exceptions to work hours and designated workdays.

The contractor shall submit their request to the CO no later than two (2) working days in advance of the requested change(s).

Can you confirm whether all option years are currently funded or if exercises will be contingent on future budget availability?

This requirement is funded on a fiscal year basis. The exercise of option periods will be determined annually based on contractor performance.

Per PWS (Performance Work Statement) 1.2 – trash removal- reads to be removed daily from base. If I rent a roll off dumpster, can it remain on base until we fill the container with installation waste?

Yes, it may remain in the work area until it is full, at which point it should be promptly removed for disposal..

Will we be required to remove old washers/dryers from their current location? Or will this only be an installation with a follow on rental plan?

The incumbent contractor will have to remove all of the washers and dryers (if bid for new contract is lost) and New Contractor will have to provide washer and dryers per PWS workload estimate and Locations.

J-8 Performance Work Statement.”, Page 8-10, Appendix A Comment: There is a discrepancy between Estimated Workload Data showing the number and type of machines at beginning of Appendix A and the information being shown for “Washer & Dryer Floor Locations.

Two buildings with what we believe is discrepancies are building 5403 and 5641. Building 5403 shows 12 ea. single dryers and 12 ea. single washers (24), the units to be installed by floors show a total of 8 single dryers and 8 single washers. (16) Building 5641 shows 2 ea. single dryers, 7ea. stacked dryers and 14 ea.

single washers (23 ea.) Units to be installed by floor shows 11 ea. dryers and 14 ea. washers.

Question: Would the Government please review the document and confirm the totals of 521 single washers, 130 single dryers and 252 Stackable dryers?

Yes, All totals are confirmed. I will provide the latest PWS that reflects the totals.

J-11 Bid Schedule, Option Year 5, 6-Months Comment: POP for Option 5 is showing 1 June 2030-31 Dec 2031 Question: Would the Government review and advise as we believe this period should read 1 June 2031- 31 Dec 2031. The POP listed is accurate per the 6 month extension 52.217-8

PWS and spec item 1.2 Installation/Transition/Removal Comment: With this number of machines, the contractor would need an adequate staging area to offload, uncrate and prepare the machines for installation.

Question: Would the Government advise if a staging area can be provided on base?

Yes, a staging area will be established adjacent to facilities that require installation/transition/removal.

PWS and spec item 1.2 Installation/Transition/Removal Comment: Paragraph has the following sentence. “During the installation cycle, all packing, materials and other debris shall be removed daily by the contractor and disposed of off base.”

Question: During installation, if the contractor provides dumpsters or containers for packing materials and cardboard, can the containers remain on site until full before being removed?

Yes, the contractors dumpster can remain on site until full before being removed.

Can you tell me how many residents or apartments this equipment will be serving? This equipment will serve 39 buildings.

Is the equipment being installed going in individual homes/apartments or is it being installed in central laundry rooms (if so, how many such laundry rooms)? This equipment will be installed in 68 central laundry rooms.

29 Are the current washers top load or front load models? Yes, current washers are top load 30 For the dryers, do you need gas or electric models? The dryers are electric.

Is it possible to schedule a site survey (to at least see some of the current laundry rooms) prior to submitting bid on 9/8? Or in lieu of site survey prior to due date, is it possible to get photos of any current laundry rooms (to see a sample laundry room setup)? No site visit will be scheduled for this requirement

In terms of logistics, how far do the 60 machines for relocation need to go?

Machines will be moved the from a 1st,2nd, or 3rd floor to the moving vehicle.

For the term, will the annual extensions be performance based? This is helpful as the amortization of equipment for the longer term is crucial in providing best pricing

The contractor must provide what is outlined in the PWS each year. If the PWS is not met then the contractor is at risk for the next option period to not be exercised

Are the total machines requested replacing the same or similar amount of current machines? If so, is there an incumbent laundry vendor that would be removing the old machines? Yes, the total number requested are replacing current machines. Yes

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