Amendment 2_TWTF Q and A _9 Jun 22.pdf

Tertiary Wastewater Treatment Plan

FA4484-22-R-0007

Questions and Answers – Amendment 2

1. We would like to know if this is a brand new contract or if there is (was) an incumbent performing these services. If not a new requirement, could you please provide the current / previous contract number?

A: This is a re-procurement. The current contract number is FA4484-18-C-0004.

2. Does the government have an expectation on small business participation, say as a % of the total contract value?

A: Subcontracting goals are updated with Amendment 1. Subcontracting requirements are addressed in the solicitation. Refer to Amendment 1, Addendum to FAR 52.212-1, Part IV –

Subcontracting Plan and Addendum to FAR 52.212-2 – Basis for Contract Award, Subfactor 2: Small

Business Participation Plan, of the solicitation for small business plan requirements.

3. Does the government expect only small business subcontracting – or – are their SBD, HubZone, WOSB, SDVOSB goals as well?

4. The line item for parts replacement is $1,800. Is this correct?

A: No. The materials reimbursement amount is changed in Amendment 1 to $180,000.

5. Does this contract have a collective bargaining agreement?

A: Yes, the contract is covered under a collective bargaining agreement (CBA). The CBA is posted to SAM.gov and added to the list of documents under Amendment 1.

6. Can you provide the list(s) of attendants/participants in the 5/19 site walk?

A: Site visit participants are listed in the minutes posted to SAM.gov with Amendment 1.

7. Are current operations personnel available to work with the new contractor if a new contractor is awarded?

A: A Phase-In period will be available to any incoming contractor to observe operations.

8. On the PRICING SCHEDULE section of the solicitation: Note 1 sentence 3, I am assuming that applies to Line Items 0002, 1002, 2002, 3002 and 4002. Do we put up to $1,800 in amount with no price for unit price (leave blank)?

A: The materials reimbursement amount is changed under Amendment 1 to $180,000. The offeror must include this cost ($180,000) for the base and each option year in their proposed totals.

9. On the PRICING SCHEDULE section of the solicitation: Note 1 sentence 4, is the $1,800 for the base year and all option years?

Questions and Answers – Amendment 2

A: The materials reimbursement amount is changed under Amendment 1 to $180,000 and applies to the base and each option year.

10. The requirement of two licensed operators with NJDEP S4 and C4 licenses each. Can the operators be two licensed S4 operators and 2 C4 licensed operators (4 operator’s total)?

A: The PWS only specifies the minimum number of operators that hold NJDEP S4 and C4 licenses.

11. Which entity is responsible for paying for the chemicals required for treatment during the contract performance period?

A: Chemicals are considered “materials.” Material costs are reimbursed as detailed in PWS paragraph 1.3.2.

12. What are the Points of Demarcation (PODs) for the treatment plant, force mains, gravity mains, and lateral lines (specifically, the pipe between the wastewater main and the building)?

A: Points of Demarcation are located in technical Exhibit 8 titled “Layout of Plant Areas of

Responsibility” of the PWS. The exhibit identifies all the pipes the contractors is required to maintain.

13. Is a GIS system map or download of assets with available characteristics for review?

A: GIS maps are not available. Assets and characteristics of the plant are provided in Technical

Exhibit 08 titled “Layout of Plant Areas of Responsibility.”

14. In the housing areas, will the Offeror be responsible for the wastewater mains, laterals, both, or none of the above?

A: The contractor is not responsible for wastewater mains or laterals in the housing area.

15. Please clarify the requirement of providing “all” labor for maintenance and repair. If a project requires more than 2-3 people for more than 1-2 days, special/occasional-use large equipment, or unique skills/training, please confirm that the project cost can include reasonably qualified subcontractor labor.

A: This is a fixed price contract that requires the contractor to maintain and repair the TWTP in accordance with O&M manuals and manufacturer requirements. It is the contractor’s discretion how that work is accomplished.

16. Please confirm that all excavation work can be subcontracted.

A: Subcontract work is at the discretion of the Prime contractor.

17. For bypass work and pumping during a line repair, please confirm that proper equipment and related costs can be included as part of the project.

Questions and Answers – Amendment 2

A: This is a fixed price contract that requires the contractor to maintain and repair the TWTP in accordance with O&M manuals and manufacturer requirements. The contractor is responsible to provide all equipment and personnel necessary to perform this function.

18. Is the purchase of the replacement UV lamps paid for by the base as part of CLINs 0002-4002?

A: Yes. Replacement parts will be reimbursed under CLINs 0002-4002 as specified in PWS paragraph 1.3.2.

19. Other than rain events, what are the typical spikes in the wastewater characteristics?

A: Short term duration spikes can occur for many reasons. The TWTF spikes are typical to any other wastewater treatment facility.

20. Are there any additional treatment requirements for the reuse water supplied to the golf course?

A: No, only what is specified in the permit.

21. Will the existing equipment used to scarify the infiltration lagoons be available for our use, or are we required to provide it?

A: The government does not provide any equipment to scarify the infiltration lagoons. The contractor is required to provide their own equipment.

22. Can debris collected during cleaning of lines and clearing of stoppages be disposed of on base at no cost?

A: Collected debris will be dispose of in the government provide waste containers at the plant at no cost to the contractor.

23. Is the dump site for third party contractors?

A: Third party contractors must have a service contract with the government that specifies the dump site is authorized for use.

24. Noting that we are responsible for environmental compliance, if a collection line requires immediate repair, what is the typical response time for the base operations contractor to initiate work?

A: The contractor is not responsible for environmental violations associated with an emergency/unexpected line break. PWS 1.6.1 only specifies a reporting requirement if such an event occurs.

25. If a collection line has significant I&I, what is the typical response time for the base operations contractor to initiate work?

A: There is no known significant I&I problems. Base operations contractor response times are not relevant to this procurement.

Questions and Answers – Amendment 2

26. Regarding similar waste from third parties, is there a procedure for the third party to register/schedule/alert the TWTF operator prior to discharging into the collection system?

A: Any contractors discharging to the collection system, to include dumping at the plant, requires them to notify the plant operator. See PWS paragraph 1.8.

27. Is the current operating staff in a union? If so, which union(s)?

A: The current contract is covered by a collective bargaining agreement. The CBA is posted to

SAM.gov with Amendment 1.

28. Will the equipment in the lab be available for our use/conveyed?

A: The government does not own the equipment in the laboratory. As stated in the PWS, the contractor shall provide all management, labor, tools, equipment and vehicles to operate, maintain and repair the tertiary wastewater treatment facilities.

29. Is the laboratory on base certified by NJDEP? If so, are there any parameters for which it is not capable of testing?

A: No, the lab is not certified by the NJDEP.

30. Assuming the contractor properly handles and manages the disposal of hazardous wastes and hazardous materials, is this performed at no cost to the contractor (e.g., related hazardous surcharges)?

A: Yes, the disposal is handled through a separate contract.

31. Is there a complete set of maps or GIS database for the contractor to rely on to assist with mark outs?

A: There are no GIS maps available. All data available to the government is located under

Technical Exhibit 08 titled “Layout of Plant Areas of Responsibility.”

32. For CLIN’s 0002, 1002, 2002, 3002, 4002 / Replacement Parts, please confirm that $1,800 items is merely a place holder to facilitate contract administration and replacement part requests are evaluated on a case-by-case basis.

A: The replacements parts amount is changed under Amendment 1 to $180,000. See PWS paragraph 1.3.2 which discusses reimbursement for materials.

33. Since it is a variable activity, please clarify if replacement part costs submitted should include purchasing G&A when requested for the system (e.g., similar to shipping costs)

A: Only direct costs (to include shipping) are authorized for reimbursement under CLINs 0002-

4002. See PWS paragraph 1.3.2 which discusses reimbursement for materials.

34. Please clarify what is specifically required for First Tier Subcontractor ECMRA input, is it both labor hours and dollars?

Questions and Answers – Amendment 2

A: Refer to the updated service contract reporting language incorporated in Amendment 1.

35. Please confirm that our O&M Team will be permitted to use the existing building where the lab is located, or if we required to erect our own structure on the TWTF grounds.

A: The contractor can use the existing building.

36. We note that “A target rate of 34.5% of the total contract value shall be subcontracted to small business …” Please confirm that this percentage is applied to the value of the business subcontracted which does not include the value of our directly contracted services.