Questions and Answers .pdf

CUI

LRAFB PAVEMENT MARKINGS AND SIGNS IDIQ

QUESTIONS

NOTE FROM CIVIL ENGINEERING SQUADRON: The subject solicitation is for an IDIQ (Indefinite Delivery/Indefinite Quantity) contract. The solicitation is not for a single section of pavement or a set number of signs, but is intended to seek a single service provider to provide repair/replacement services to any area of LRAFB, to include areas outside of base perimeter so long as it is still owned by LRAFB. Answers will be from the perspective of LRAFB in general, not a single section of the base

1. Will the traffic marking and sign requirements for Base Pavements IDIQ projects be performed through this contract

RESPONSE: Work under this contract will not fall under any current contract at LRAFB

2. Will the contractor be expected to perform paint and removal operations on streets and intersections while they are open to traffic?

RESPONSE: Historically, roads remain open when painting, while intersections have required closure. As such, closures shall be determined on a case-by-case basis. Contractors shall provide traffic management requirements as task orders are submitted.

3. Will pavement markings and or signage outside the gates of LRAFB be maintained, removed, or installed under this contract? Examples would be Vandenberg Blvd. between the front gate and Interstate 57/67, portions of Marshall Road, and the Education Center located off base.

RESPONSE: the solicitation is intended to seek a single service provider to provide repair/replacement services to any area of LRAFB, to include areas outside of base perimeter so long as it is still owned by LRAFB. Any area of work will be defined by the subject task order.

4. Will the Speed Limit When Flashing signs with electric powered flashers need to be maintained, installed, or removed under this contract? An example would be those currently located on 6th Street near the ball fields.

RESPONSE: Electric powered Speed Limit signs will not be included under this contract.

5. Will the Seatbelt and Hands-Free warning signs with solar panel and flashing amber lights need to be maintained, changed, removed, or installed under this contract? Examples of these are located on Arkansas Drive and Vandenberg inside the front gate.

RESPONSE: Solar-powered flashing signs will not be included under this contract.

6. Will the large brown metal directional signs with heavy H beam or heavy square post be maintained, changed, removed or installed under this contract? An example would be the one adjacent to Bldg. 940 on Arnold Drive.

RESPONSE: directional signs with heavy H beam or heavy square post will not be included under this contract.

7. Will the various REAL WORLD and EXERCISE FPCON signs with folding placards be maintained, removed, or installed under this contract? Examples of these are on Texas off Arnold Drive.

RESPONSE: REAL WORLD and EXERCISE FPCON signs will not be included under this

8. Will the squadron identification signs with their emblems that are located on various brick marquees and building fronts be maintained, removed, changed or installed under this contract?

RESPONSE: Squadron identification signs and emblems will not be included under this contract.

9. Will there be any airfield pavement markings installed, maintained, or removed under this contract?

RESPONSE: Pavement markings within flightline boundaries will not be included under this contract.

10. Will there be any airfield signs installed, maintained, relocated, or removed

RESPONSE: Signage within flightline boundaries will not be included under this

11. Will the building number signs that are located high up on the sides of buildings be maintained, removed, changed, or installed under this contract?

RESPONSE: Building number signs will not be included under this contract

12. Will lighted solar powered signs such as the crosswalk sign located at the intersection of 6th Street and Arnold Drive be installed, maintained, changed, or removed under this contract?

RESPONSE: lighted solar powered signs will not be included under this contract

13. Is the maintenance, removal, changing out, or installation of various signs mounted on traffic signal arms included in this contract?

RESPONSE: Signage mounted on traffic signal fixtures will not be included under this contract

14. What is the policy for completing pavement marking operations on parking lots when pavement markings are inaccessible at the designated time of painting?

i.e. cars or equipment are left in the way. Will the contractor be expected to make additional mobilizations to complete the work?

RESPONSE: Civil Engineer Squadron will coordinate with the facility manager to ensure area is cleared of cars and equipment prior to project start

15. If a task order is issued for repainting a street or intersection and the existing pavement markings do not comply with ARDOT (AHTD) and MUTCD standards will the existing markings be removed and the street be repainted to meet ARDOT (AHTD) and MUTCD standards?

RESPONSE: Yes, pavement markings will conform to all applicable standards, if existing markings do not comply with standards, eradication will be required.

16. Historically has the quantity of linear pavement markings on streets been large enough to facilitate the use of long line paint trucks like those that would paint highways and city streets?

RESPONSE: No, historically we have not required that large of quantities.

17. What is the total dollar amount expendable under the award for the base period and all option periods? Can this dollar amount be exceeded?

RESPONSE: No single order can exceed $275,000, nor can any order for a combination of items exceed $1,000,000. For Additional order limitations, please refer to FAR52.216-19 on page 16 of the solicitation

18. What is the project magnitude of the initial /or first task order?

ANSWER: The first proposed project is going to be Vandenburg/Marshall gate turn line delineation markings. Additional painting in task order is not determined.

19. What is the guaranteed minimum amount over the life of this contract?

RESPONSE: The limitations of an Indefinite Quantity contract and Order Limitations can be found on page 16 of the posted solicitation, please refer to clauses for clarification on these subjects

20. Will an offer guarantee be required for an acceptable quote to this solicitation?

RESPONSE: An offer guarantee is not required for this solicitation

21. Will performance and payment bonds be required upon the award of task orders under this contract?

RESPONSE: Performance and payback bonds are not required for this solicitation

22. Will pavement markings in and around aircraft hangers be included in this contract?

RESPONSE: No airfield/hangar marking will be done on this project.

23. Will all pavement markings under this contract be reflectorized, including those in parking lots?

RESPONSE: All pavement markings under this contract will be reflectorized

24. Are AASHTO M 247 Type 1, Adhesion and Moisture Resistant glass beads;

applied at 8 pounds per gallon the correct type and application rate for glass beads?

RESPONSE: We require the contractor to conform to all applicable standards and regulations.

25. Can glass beads that are not listed on the ARDOT Qualified Products List be submitted to the government for approval to be used under this contract?

RESPONSE: Listed products are preferred; however, the Government can consider and review other products.

26. Will a material storage/staging area on LRAFB be made available to the contractor for equipment/material storage and material deliveries?

RESPONSE: LRAFB will not provide material storage / staging for equipment and/or material

27. Will surface cleaning be required before the application of pavement markings

RESPONSE: Yes, the contractor is required to follow industry standards.

28. Performance Work Statement, Section 4.12 Warranty, states that the Contractor shall guarantee all material, workmanship, and labor from defects for a period of 5 years from the date of acceptance of the work. Is this correct?

RESPONSE: Error in initial Performance work statement, has been amended to read “Contractor shall guarantee all material, workmanship, and labor from defects for a period of 1 year from the date of acceptance of the work.”

29. When construction pavement markings are used for traffic control will the removal line items be used to pay for removing the construction pavement markings?

RESPONSE: Construction pavement markings are not included in this IDIQ.

30. Should arrows, words, and symbols that are painted in parking lots comply with

MUTCD size standards?

RESPONSE: Yes, we require the contractor to conform to all applicable standards and regulations.

31. With the recent implementation of updated procedures regarding base access for non-U.S. citizens—including Lawful Permanent Residents (Green Card holders), foreign nationals, and others granted the legal right to live and work in the United States—could you please clarify the following:

Will individuals in these categories (e.g., employees, delivery drivers, or day laborers) be eligible to obtain a temporary access pass (e.g., day or week pass) to enter Little Rock AFB, provided they can present:

• A LRAFB Sponsor/Escort

• A Real ID-compliant driver’s license issued by a U.S. state

• A valid Social Security card

• Their Permanent Resident Card (Green Card/I-551)

Or will access for all non-U.S. citizens now require the completion, submission, and subsequent approval of the Little Rock AFB Foreign Visitor Pass Worksheet, with the 30–45 duty day processing time, before access can be granted at all?

RESPONSE: All non-DoD ID holding members requesting access to base are subject to the rules established by LRAFB. The requirement for the members in question will be on a case-by-case basis determined by 19th Security Forces Squadron

32. Is there any reporting from traffic studies conducted on LRAFB that can be made available to the perspective bidders for traffic control estimating purposes?

ANSWER: No traffic studies exist.

33. Can you give an estimate for the maximum number of mobilizations a contractor could expect during a single period of performance (1 year) under this contract?

RESPONSE: The solicitation is for an Indefinite Delivery Indefinite Quantity (IDIQ) contract, and is subject to the Ordering Limitations Clause on page 16 of the solicitation.

34. Can a traffic marking paint that is not listed on the ARDOT Qualified Product

List (QPL) be submitted to the government for approval to be used under this contract?

RESPONSE: Listed products are preferred; however, the Government can consider and review other products.

35. In lieu of the specified 30 mil thickness and UV -resistant brown sleeve for sign signpost can a vinyl wrap be used instead?

RESPONSE: vinyl wrap is not an acceptable replacement for specified material

36. Do signposts have to nest inside of a slightly larger anchor post?

RESPONSE: there is no additional requirement for anchor posts.

37. Section Appendix 604, Part 3 – Execution, 3.01 Measurement and Payment states all traffic control is paid in the pavement marking line item. In cases where only pavement marking removal is performed on a project how will traffic control be paid for? Should the line-item price for pavement marking removal include the cost for traffic control?

RESPONSE: Traffic control costs should be taken into consideration when submitting pricing for all relevant CLINS

38. Would a traffic control plan need to be submitted for approval if a project included major traffic marking redesign, paint removal, new layout, and re-painting? An example would be if bike lanes were to be installed on a street that had a center turning lane or if bike lanes were to be removed and a center turning reinstalled.

RESPONSE: Historically, traffic control strategies are created by the Government in coordination with Contractor. The Government will then develop traffic control diagrams or slides for base review and approval. There is no anticipation for this need to arise, however it will be handled in a similar manner should it arise.

39. Please identify the location of the linear footage

RESPONSE: Maximum annual LF, as well as maximum annual values for each task, can be found in the attached price schedule on SAM.gov under the second tab, labeled “Service - material work”

40. Please elaborate on the following terms: Firm Fixed Price Indefinite delivery/indefinite quantity (IDIQ), period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

RESPONSE:

- Indefinite Delivery/Indefinite Quantity (IDIQ) Contract: This is a contract that provides for an unknown quantity of service that is placed at irregular times.

The government places task orders for specific quantities as needs arise. The only constraints for quantity are a minimum quantity that the government is obligated to purchase and a maximum quantity or dollar value the contract cannot exceed. The delivery date is constrained by the fiscal year. Critically, an IDIQ does not guarantee any specific amount of work, beyond the minimum. It establishes a pool of certified funds the mission owner can use within a FY but does not guarantee they will use up to the maximum.

- Option Periods: These are clauses within a contract that allow the government, at its sole discretion, to extend the contract for up to 5 years beyond the initial base period. The government is not obligated to exercise option periods. The determination to exercise an option will occur annually, and contractors will be notified of the determination over 60 days prior to the end of the active option period.

41. Is there an incumbent for this contract / is there a previous contract number?

RESPONSE: The solicitation is for a new requirement, no previous contract / incumbent exist.

42. Can a subcontractor’s past experience and performance be placed in a prime contractor’s bid

RESPONSE: Prime contractors shall not use subcontractor’s past performance or past experience in their bid.

43. Would powder coating signposts suffice rather than the specified 30 mil thickness and UV -resistant brown sleeve?

RESPONSE: powder coating is not an acceptable alternative for this requirement