Attachment 3 Answers to Questions.pdf

1. There has to be 6 people per room, making this a total of 60 people for the 10 rooms? Yes because we do not have the sign ups as of yet. Just to accommodate those larger families, we ask for 10 rooms to accommodate 6.

2. The same for the 16 rooms, 4 people per room? Yes because we do not have the sign ups as of yet. Just to accommodate those larger families, we ask for 16 rooms to accommodate 4.

3. Do we need 110 meals for breakfast, 110 meals for lunch, and 110 meals for dinner on Saturday August 29, 2020? For a total of 330 meals on Saturday? Yes

4. Do we need 110 meals for breakfast on Sunday August 30, 2020? Yes

5. When you say food and beverage service, is this service for food and beverage other than what’s included in the buffet? No, only meals included in the buffet.

6. Any A/V Equipment required? A/V equipment would be desirable.

7. Any Childcare service(s) required? No, chapel team will take care of children’s program.

8. The 10 Lodging rooms requested (accommodate 6 people) are these sleeping rooms? Yes they are sleeping rooms; all rooms to include the 16 others are sleeping rooms.

9. Any Infant Cribs required? As of now, we have no one signed up with infants.

10. Any Breakout Rooms required for the children? On the Sunday, we were hoping to have part of the room sectioned off for children . If a breakout room is available, we would like a breakout room that is close to the Gen session room in lieu of the room divided into 2. Tables must be 6 feet apart for social distancing.

11. Any Breakout Rooms required, and if so, what seating style? The Seating on Sunday for children will be 10 Tables accommodating 5 people per table. Tables must be 6 feet apart for social distancing.

12. What seating style is required for the General Session? 25 Large (Preferably Round) tables that can each accommodate a family of 4 with ten extra seats available.

13. What seating Style is required on Sunday when Gen Session is divided into two (2) sections? 15 Large (Preferably Round) Tables in one section and 10 tables in the other section.

14. What services will the families be responsible for that the government will not cover?

Any incidentals will be the responsibility of the individuals.

15. Exactly what these services include per day during stay? Such as housekeeping, room service, etc.

Services are to be provided in accordance with the performance work statement.

16. As far as the tickets for Magic Springs, can we get a quote for the tickets separately, or must they be included in hotels who offer them?

Magic Springs tickets may be provided from the hotel or a different source.

17. Is Wide Area Workflow required?

A quote can be submitted before WAWF registration is complete but the awardee will need to be registered in WAWF in order to invoice. Arkansas PTAC office is available to help if you have WAWF questions, or the WAWF helpdesk can be reached at 866-618-5988.

END OF QUESTIONS AND ANSWERS.