Sources Sought Q and A Matrix.pdf

Questions Gov Response

Is there a preferred capability statement format or template for this Sources Sought response? Refer to Sources Sought Instructions on last page. Other than that, there is no additional format or template for your response.

Are multiple facilities allowed to team together to meet the room quantity, or is a single-property response required?

The government's intent is to utilize as few hotels as possible and have them as close together as possible.

Outside of mission-critical changes or emergencies, should we plan for phased arrivals and departures throughout the period of performance, or will most guests be assigned rooms for the full duration? Understanding the expected turnover pattern will help us plan staffing and housekeeping support accordingly.

Refer to SS Notice/Performance Work Statement (PWS) table for amount of rooms needed and on what dates.

To help manage the volume of rooms and ensure accuracy in billing, would the Government be open to reviewing and processing invoices on a weekly basis rather than only after the full performance period?

The government intends to pay final invoices at the end of the period of performance.

Can we receive an estimated rooming list earlier than the 5-day NLT window to help us prepare for phased arrivals?

If the government has to capability to deliver this earlier, it will.

6 Will exterior door corridor be accepted OR only indoor corridor for this group? No issue either way.

7 can set this aside small business or SDVOSB and we will glady bid this contract. In Market Research phase currently - no final decision about a potential set aside has been made.

8 Are third-party travel management companies permitted to respond to this request?

Anyone is allowed to respond to this SS Notice as we are not yet in solicitation. Solicitation will contain further instrucitons.

9 Is it permissible to submit more than one hotel to support this large group? Yes.

10 If so, is there a limit of how many hotels?

The government's intent is to utilize as few hotels as possible and have them as close together as possible.

11 What is the minimum hotel class required, i.e. 3 AAA Diamond Rating, 5 Star, etc. No hotel class is required, but requirements listed in the PWS must be met.

12 In reference to GPC for payment, will individuals be paying for their rooms OR will the unit be paying for the rooms?

Payment will be accomplished through the contract. The government's intent is to pay for the block(s) under one or more contracts due to the large number of rooms being requested.

13 Do you intend to source one Prime Contractor or several contractors? At this point, we are conducting prelimninary market research.

14 Is there a mile-radius from Andersen AFB to hotels? At this point, there is no radius but closer to Andersen is preferred.

15 Is there an estimate of the required number of parking spaces? Further instructions will be given at time of award.

16 Is this a new contract? Yes.

17 If not new, who was the past incumbent, and what is the contract number? N/A 18 Do you have a target date or date range for the final award decision? Our goal is to award prior to July 1 2025.