FA445220R0012 Questions and Answers as of 03 September 2020.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

03 September 2020

MEMORANDUM FOR L3 HARRIS CORPORATION

FROM: 763d Enterprise Sourcing Squadron Flight PKA (763 ESS/PKA) 510 POW/MIA Drive, Bldg P-40 Scott AFB, IL 62225

SUBJECT: Simplified Acquisition Proposal Request (SAPR) FA4452-20-R-0012, Mobile Radar Navigational Aid (MPN)-25 and Fixed Radar Navigational Aid (FPN)-68 Radar System Support Questions and Answers

1. Attachment 1 - PWS_MPN25_PAR2000.pdf

a. L3Harris recommends revisions and updates to the current PWS.

Answer: Please provide additional information regarding assumptions/revisions.

b. Is the USG requesting the same or similar efforts as current contract?

Answer: The requirements in the PWS from the current contract to this requirement have not changed, only the contract type.

c. Appendix A – Spares Parts Required – Most of the spares are quantity 1 each. Clarification, is FFP pricing for spares being requested at this time? L3Harris can only provide estimates at this time. Address Obsolescence issues.

Answer: Appendix A in the PWS list the spare parts for bonded storage as identified in Para 1.3.1 and 3.0 of the PWS. The inventory list may need to be modified based on movement of parts on the current contract. Bonded storage and associated rental fees are included in CLIN 0001 and CLIN 0009 as the contractor shall hold most of the MPN-25’s and FPN-68/PAR-2000’s spare parts at their facility much like a supply warehouse.

d. Government Furnished Property and Services – Transfer material from current to new contract?

Answer: The Government does not anticipate any physical movement of the GFP currently on contract. Existing GFP will be available for this requirement.

e. Will the USG accept assumptions/revisions to PWS in order for achievability? (I.e. Repair of turn-around time, technical support 24/7) Answer: We will accept proposed revisions/assumptions as long as they are clearly indicated in the proposal at proposal submission.

f. Item 1.3.2.1.1 Material Procurement – What If Government does not have item on-hand?

Answer: Per PWS Para 1.3.2.1.1, The contractor may also be required to provide materials to sustain the system in the field such as consumables (fuses, light bulbs, fluids, filters, etc.), test equipment, and line replaceable units (LRU) if Government does not have item on hand.

g. Item 1.3.2.3 Clarification for Mission Capability (MICAP) Repair Time – What if the item is BR or Obsolete?

Answer: When MICAP condition exists with no spares available for shipment and the item is Beyond Repair, the contractor will notify the COR and CO with the following: normal estimated repair time, expedited repair time, and cost difference for the expedited repair.

h. Item 1.3.3.PHT/S. Receiving requests for the shipment parts? Clarification is needed.

Answer: This section describes the logistics process for ordinary and MICAP shipping and handling.

i. Item 2.0 (1.3.2-1.3.2.7.4) Operational non-availability not exceed 2%. Obsolescence affects may be discussed.

Answer: Understood.

j. Item 4.5 Obtaining visa may need Government support for some countries ( I.e. Saudi Arabia, Afghanistan etc.)

Answer: Understood.

2. Attachment 2 - CDRLS 1-4.pdf

3. Attachment 3 - CDRLS 5-8.pdf

4. Attachment 4 - CDRLS 9-12.pdf

a. Questions for Attachments 2-4:

b. CDRLS –Delineate the instructions in the cited paragraphs.

c. After we solidify/negotiate the PWS, will the USG update the CDRLs to reflect the appropriate frequencies and dates?

Answer: If changes are made to the PWS that also alter the CDRLs, the Government will update all documents to the negotiated requirements.

5. Attachment 5 - MPN-25 FPN-68_PAR-2000 QASP - DRAFT.docx

a. Purpose of the QASP? Can we submit an L3Harris Quality Plan?

Answer: The QASP indicates how the Government will grade the performance of the contractor. In accordance with QASP Para 6.0, please submit a QCP.

6. Attachment 6 - IDIQ Contract Labor Rates and Labor Category Descriptions (2).xlsx

a. Please provide instructions on how to complete the form.

Answer: Tab 1 - The proposed labor rates shall cover all tasks outlined in the PWS. The proposed IDIQ labor rates and labor categories shall be used for each subsequent task order. Tab 2 – Requires the offeror to list the labor rates for each year of the ordering period. Columns may need to be added under the appropriate CLIN for any additional labor categories under each CLIN.

b. To confirm, L3H is only providing labor rates as FFP with labor categories and rates at this time.

Answer: Correct.

c. Clarify Labor categories – Is USG requesting level of categories or only the categories? (Engineering vs. Engineering Level 1) Answer: Both.

d. Explain the process of the task orders Answer: The offeror is proposing labor rates and labor categories for the entire IDIQ contract. Using those labor rates, the offeror is also proposing labor hours for the initial task order. The task order ordering instructions are outlined in para 4.13 of the PWS. Task orders will be issued as needs are identified by the Government.

e. Rates from year 1-5 are being requested. A disclaimer that our rates for the five years are only good as long as there are no business changes that would impact the rates.

Answer: This is a firm fixed price contract with firm fixed price labor rates. Please see clauses for equitable adjustments if necessary.

7. Attachment 7 - Task Order Proposal Request.xlsx

a. Please provide instructions/guidance on form.

Answer: This is the TOPR which should be referenced to complete Attachment 8 – Initial Task Order and Staffing Matrix. Nothing needs to be filled in on this attachment.

b. Task Order Ordering Instructions – Clarification on Unit quantity and measures Answer: The unit quantities are estimates based on the Government’s current need. If L3 Harris believes we are in error, they are welcome to propose different quantities.

8. Attachment 8 - Initial Task Order Staffing and Pricing Matrix.xlsx

a. Please provide instructions on how to complete the form.

Answer: Tab 1 - Using the rates proposed in Attachment 6 – IDIQ Contract Labor Rates and Labor categories, fill in the proposed labor hours for CLIN 0001 and 0009. All other quantities have been predetermined by the Government based on our need today. Tab 2 – Indicate the labor categories from Attachment 6 - IDIQ Contract Labor Rates and Labor categories and the number of hours proposed to complete the initial task order.

b. On 2nd column, clarification to identify all tasks?

Answer: CLIN 0001 and CLIN 0009 are for 12 months of Program Support as described in PWS Para 1.3.1 Task 1 – Program Support.

9. Attachment 9 - SBPCD Template.docx

a. Is the USG requesting a small business plan?

Answer: Per conversations with L3 Harris when the 763d was conducting market research, L3 Harris indicated they anticipated subcontracting a portion of this requirement. If this is still correct, please submit a subcontracting plan.

10. Attachment 10 - FA445220R0012 Solicitation 1449 AMENDMENT 01.pdf

a. Minimum $100 and Max TBD – What is the Not to Exceed “NTE” amount?

Answer: The Max and NTE amounts are still to be determined. All IDIQ contracts require a ceiling amount.

b. 252.217.7027 Contract Definitization –

i. Is the USG contemplating Undefinitized Contract Actions? L3Harris Contracts Department is discouraged from accepting UCAs unless it’s an emergency.

Answer: The Government does not anticipate UCAs, but FAR 217-70406(b)(1) prescribes the contract definitization clause.

ii. (1) After the Contracting Officer's determination of price or fee, the -contract shall be governed by?

Answer: The contract will be administered by the 763d ESS.

c. 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance or Equipment

i. Since this is an Interim Rule, will USG will accept reasonable inquiry until further notice?

Answer: This is no longer and Interim Rule. If a waiver is required, please inform the Government team.

d. Clarify the Evaluation criteria – “For award purposes, price fair and reasonableness will be determined at the task order level.”

Answer: Price fair and reasonableness will be determined based on the initial task order. The Government will evaluate all IDIQ proposed labor rates to ensure that those rates are traceable to each offerors’ Initial Task Order proposed price. In addition, the labor rates not proposed on the Initial Task Order will be evaluated at the IDIQ level for completeness and reasonableness, as defined in the solicitation. Every TO shall utilize the labor rates and labor category descriptions agreed to at the IDIQ contract level and will be negotiated.

e. Sam.Gov. – Will the reps and certs through Sam.Gov suffice?

Answer: Please complete the provisions and clauses.

f. 52.212-3 Alternate I Offeror Representations and Certifications-Commercial Items. - (Alternate I) 2020-03

i. Is the MPN-25 considered a commercial item? According to L3Harris corporate, commercial items include subsequent orders and components.

Answer: Yes, MPN-25 is considered a commercial item.

ii. How did the USG come to the determination that the MPN-25 is a commercial item? Is there documentation?

Answer: The 763d ESS and L3 Harris held a telecom in December 2019 in which L3 Harris confirmed the MPN-25 is a commercial item.

11. Cover Letter

a. IDIQ contract structure vs Basic Ordering Agreement Answer: A BOA is not an appropriate contract vehicle for this requirement as it is being negotiated on a sole source basis. Fair and reasonable determinations will be made at the TO level after the initial Task Order.

b. Clarification of FAR 12.6 Answer: Based on conversations with the manufacturer, L3 Harris, this has been deemed a commercial requirement and FAR 12 procedures apply.

c. Closing date – 27 August 2020 – Is there flexibility in the closing date extension? Understanding of government’s timeline.

i. We noticed that the RFP was extended until 28 September 2020.

Answer: The Government has extended the SAPR closing date to 28 September 2020.

12. Other Questions

a. Obsolescence Issues on MPN-25 system

b. Travel Restrictions / COVID -Delay Warfighter Acquisition… Innovation, Excellence, Victory!

Slogan!!! Do we use one?

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