RFQ_Letter_01_May_2018_(signed).pdf

Warfighter Acquisition… Innovation, Excellence, Victory!

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

01 May 2018

MEMORANDUM FOR POTENTIAL OFFERORS

FROM: 763 SCONS/PKA

510 POW/MIA Drive, Bldg P40, Suite E1004

Scott AFB, IL 62225-5022

SUBJECT: Request for Quotation (RFQ) FA4452-18-R-0058, Shout Whisper Maintenance

Renewal Support, Brand Name Only

1. It is the intent of the 763d Specialized Contracting Squadron to award a firm-fixed-priced contract to one business to provide Shout Whisper Maintenance Renewal Support (see specification chart on information sheet) for Executive Airlift Communication Network

(EACN) for the following locations: Joint Base Andrews, MD; Joint Base Lewis-McChord, WA; and Scott AFB, IL.

2. A response to this request shall consist of:

a. Completed RFQ Information Sheet (Attachment 1)

b. Price Quote with specifications

3. To view provisions in full text, visit http://farsite.hill.af.mil. The following provisions are included in this solicitation:

FAR 52.204-7, System for Award Management (Oct 2016)

FAR 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017)

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Nov 2017)

FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999)

FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran – Representation and Certification (Oct 2015)

FAR 52.233-2, Service of Protest (Sep 2006)

DFARS 252.203-7005, Representation Relating To Compensation of Former DoD Officials (Oct

2016)

PROVISIONS INCORPORATED IN FULL TEXT

FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full http://farsite.hill.af.mil/ text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

(End of Provision)

4. To view clauses in full text, visit http://farsite.hill.af.mil. The following clauses will be included in the purchase order at time of award:

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 2017)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (Jan 2018)

FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755, as amended by E.O. 12608 and 12943)

FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016)

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

FAR 52.222-26, Equal Opportunity (Sep 2016)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

FAR 52.222-50, Combating Trafficking in Persons (Mar 2015)

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Jul 2013)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.233-3, Protest After Award (Aug 1996)

FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct

2016)

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

http://farsite.hill.af.mil/

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for

Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not Applicable

(3)Document routing. The Contractor shall use the information in the

Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Office DoDAAC F87700

Issue By DoDAAC FA4452

Admin DoDAAC FA4452

Service Acceptor/Ship To Code F3SF56

Cage Code TBD

(b) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/ per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(c) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of

WAWF once a document is submitted in the system.

TBD

(Contracting Officer: ana.fife@us.af.mil)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Not Applicable

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes

(e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Ms. Susan Madison, AFICA OL AMC, 510 POW/MIA Drive, Bldg P40, Suite E1004, Scott AFB, IL 62225-5022, phone number (618) 229-0267, facsimile number

(618) 256-6668, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy

Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington

DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

http://www.whitehouse.gov/omb/circulars/a076/a76_rev2003.pdf mailto:susan.madison@us.af.mil.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting

Officer.

(End of clause)

5. Quotes shall be submitted by email to Tia.Ragsdale@us.af.mil no later than 08 May 2018, 12:00 PM Central Time. Any quotes received after the RFQ closing date and time will be considered “late” and will not be considered for award.

ANA M. FIFE, NH-III, DAFC

Contracting Officer

2 Attachments:

1. RFQ Information Sheet

2. Justification for an Exception to Fair Opportunity (Brand Name Only) mailto:Tia.Ragsdale@us.af.mil