Attachment_5_-_Addendum_to__52.212-2_Evaluation_--_Commercial_Items.pdf

Addendum to 52.212-2 - Evaluation Commercial Items

FA4452-15-R-0029

Attachment 5

1. BASIS FOR CONTRACT AWARD

1.1 This source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Commercial Items, and FAR Part 13, Simplified Acquisition Procedures. The Government will select at least 2 proposals per zone for an estimated 8 Blanket Purchase Agreements with the lowest evaluated price(s) which meets the acceptability standards for non-price factors. A blanket purchase agreement (BPA) may be awarded to the offeror(s) who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Addendum to FAR 52.212-1 of this solicitation), and is judged, based on the evaluation factors and subfactors, to represent the lowest price technically acceptable proposal. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

A. The Government will calculate the total evaluated price (TEP). TEP will be calculated as the sum of the contractor’s proposed prices for all five BPA years.

B. After the calculation of TEP, the Government will rank the proposals from lowest TEP price per zone to highest TEP price per zone and begin technical evaluation of the lowest priced offeror.

2. EVALUATION FACTORS AND SUBFACTORS

2.1 Procedures outlined in FAR 12.6, Streamlined Evaluation of Offers, as supplemented, will be used for evaluations and award. The Government will evaluate proposals based on the following factors and subfactors:

Factor 1: Technical

Subfactor 1: Technical Approach Subfactor 2: Labor & Equipment Subfactor 3: Experience

Factor 2: Price

2.2 First, the Government will rank the proposals from lowest TEP to highest price. Next, the Government will evaluate the technical proposals on an acceptable or unacceptable basis, starting with the lowest priced proposal. Any subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore not awardable. The Acceptable and Unacceptable definitions are as follows:

Acceptable: Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: Proposal does not clearly meet the minimum requirements of the solicitation.

Attachment 5

2.3 If the lowest priced proposal is technically acceptable and the TEP price is complete and reasonable, this contractor’s proposal represents the best value to the Government and the evaluation process may conclude at this point. BPA award shall be made to that contractor without further consideration of any other proposals unless it is in the Government’s best interest to consider additional offerors for multiple BPA awards. If the lowest priced proposal is not technically acceptable, the Government will consider the correction potential of the proposal and may enter into negotiations with that contractor. If after negotiations with that contractor, their proposal is technically acceptable and their proposal remains the lowest priced (with the TEP complete and reasonable), a BPA shall be placed with that contractor without further consideration of any other proposals unless it is in the Government’s best interest to consider additional offerors for multiple BPA awards. If the Government deems the proposal not easily correctable, or if at any time their proposal becomes other than the lowest priced proposal, the next lowest priced proposal will be evaluated for technical acceptability, followed by an analysis of their TEP is complete and reasonable. Negotiations will take place as necessary or deemed appropriate by the Government. The evaluation process will continue until reaching a technically acceptable proposal(s) with a TEP that is complete and reasonable, or until all proposals are evaluated.

2.4 As described above, the Government may negotiate with one or more contractors; however, the Government is not required to negotiate with any or all contractors submitting a proposal.

Furthermore, the Government will not negotiate with more than one contractor at a time.

2.5 Although past performance will not be used as an evaluation factor, the projects submitted by the contractor to meet Technical Subfactor 3, Experience, and information obtained from other sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1.

The Government reserves the right to obtain information relative to present and past performance on its own.

2.6 Factor 1 – Technical

Starting with the lowest priced offeror, the Government will evaluate the technical proposal(s) on an acceptable or unacceptable basis, until the first acceptable technical proposal is identified, or until all proposals are evaluated. Technical acceptability will be based on the Offeror’s ability to clearly demonstrate an understanding of the requirements outlined in the Request for Proposal (RFP) and how its approach successfully accomplishes the minimum requirements and key performance task areas described in the Performance Work Statement (PWS). The approach shall address the Technical subfactors. An Acceptable or Unacceptable rating will be assigned to each Technical subfactor. An unacceptable rating in one or more subfactors will render the overall Technical factor rating unacceptable, and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of negotiations, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without negotiations.

Attachment 5

2.6.1 Subfactor 1 – Technical Approach –Each offeror shall provide an integrated technical solution. The technical solution must represent the offeror’s approach to meeting the overall PWS requirements.

Measures of merit for this subfactor are met when the offeror’s technical approach provides the following essential elements:

i. Submits a completed Guaranteed Daily Capability on worksheet 2 of the Pricing Worksheet. Quotations not meeting minimum acceptable daily capability for an area as specified on on worksheet 2 of the Pricing Worksheet could indicate a lack understanding concerning mission requirements shall result in the entire quotation being determined technically unacceptable or being eliminated.

ii. Submits a detailed and effective quality control plan which expresses an understanding of the of the RFP requirements as well as demonstrate how that plan will successfully accomplish the requirements. The following are examples of what is entailed in the quality control plan:

- Specific approach to ensure compliance with the quality standards set forth in the PWS and associated DTR 4500.9R appendices, to include but not be limited to contractor facilities as outlined in Appendix D and E

- Describe approach to customer service related issues to include but not be limited to contacting customers to ensure awareness of household goods movement process (i.e.

establishing pick-up/delivery/pre-move survey time), and key personnel addressing problems/issues that occur prior to, during or after movement of goods

- Provide an approach to personnel recruiting, development, and retention that demonstrate the offeror's plan to minimize staff turnover. In addition, describe the method and procedure used to ensure up-to-date applicable training, licensing, and certification, is provided to or required of all individuals identified on the staffing plan.

Note 1: The above bullets provide guidance for what should be addressed in the approach and are not considered to be sub-factors nor should this be considered an all-inclusive list.

2.6.2 Subfactor 2 – Labor & Equipment – Each offeror shall provide a plan with their approach to overall staffing. The Offeror shall provide a staffing plan to ensure day to day operations are met in accordance with the PWS.

Measures of merit for this subfactor are met when the offeror’s proposed plan provides the following essential elements:

i. Provide all applicable labor categories subject to the Service Contract Act and identify the applicable wage determination.

Attachment 5

ii. Provide a detailed contractor equipment inventory list of owned or leased equipment available to meet the requirements described in the PWS.

2.6.3 Subfactor 3 – Experience

Contractors shall provide the technical methodology/approach to be used in performing the requirements of the PWS. Include in your approach, three projects your team has completed or that is on-going, within the last three years from the date of this solicitation, which reflects your team’s ability to perform technical requirements of the PWS. Project reference shall include a contracting and technical point of contact along with email address, phone number, and title.

The Government may supplement the experience information provided with information concerning your performance from any other reliable source including its own experience with your company.

2.7 Factor 2 – Price

Price will be considered in determining the best value contractor. Each Offeror’s total evaluated price (TEP) will be determined by multiplying the quantities by proposed unit price for each CLIN for all five BPA years to confirm the extended amount for each CLIN. Prior to award but after technical evaluation, the Government will complete a price analysis to determine if the potential BPA awardee’s TEP for completeness and reasonableness, as defined below.

Completeness – The proposals will be reviewed to determine the extent to which cost elements of the offer have been addressed. The offeror’s price proposal will be evaluated to ensure continuity and traceability of prices to the technical proposal and between the initial proposal and any revisions thereto. The review will determine the adequacy of the contractor’s proposal in addressing and fulfilling the solicitation requirements.

Reasonableness – For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business

The Government will use various price analysis techniques and procedures to ensure a fair and reasonable price IAW 15.404-1. Normally, price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. The government anticipates using the price analysis techniques defined in FAR15.404-1(b), (ii), (v), and (vi) to determine prices fair and reasonable. In the event these techniques are insufficient to establish a fair and reasonable price determination, other proposal analysis techniques may be used. Offers should be sufficiently detailed to demonstrate their completeness and reasonableness. The burden of proof for credibility of proposed prices rests with offeror.

2. EVALUATION FACTORS AND SUBFACTORS