Attachment_4_-_Addendum_to__52.212-1_Instructions_to_Offerors_--_Commercial_Items.pdf

Addendum to 52.212-1 – Instructions to Offerors – Commerical Items

FA4452-15-R-0029

Attachment 4

Proposal Submission Instructions

1. The contractor’s proposal must include all data and information requested by these instructions and must be submitted in accordance with these instructions. This contract will be awarded IAW FAR 12.603, Streamlined Acquisition Procedures, as authorized by 13.5, Test Program for Certain Commercial Items. The proposal shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with these instructions may result in an unfavorable proposal evaluation.

2. The contractor shall submit a technical and price proposal before the due date listed in the RFP Letter. The proposal shall include the following:

a. Cover Letter that provides the following (no page limit):

• Solicitation number.

• Company point of contact with email and phone number of an individual authorized to negotiate with the Government.

• A statement that the company understands the requirements specified in the PWS and will meet the performance standards and requirements therein.

• A statement that your company does or does not take exception to any of the requirements of the PWS or terms/conditions of this task order.

• A statement that the proposal is valid through 01 Nov 15.

b. Table of Contents of the entire proposal (no page limit).

c. Price information that provides the following (no page limit):

• Completed RFP Information Sheet (RFP Letter Attachment 3). All unit and extended prices shall be rounded to the nearest dollar. Extended prices shall be divisible by the unit quantity.

• Any supporting documentation that can be used in evaluating the contractor’s price for completeness and reasonableness IAW FAR 15.404.

d. Technical information that demonstrates the technical approach to be used for meeting the PWS and the Government’s minimum capability requirements of each technical discriminator as described in RFP Letter Attachment 4, Evaluation Criteria shall be limited to 20 pages.

e. Other required documents (no page limit):

• Organizational Conflict of Interest (OCI) Mitigation Plan (if applicable) as described in RFP Letter Attachment 4, Evaluation Criteria.

• Proposals shall include a completed copy of the provision at FAR 52.204-17, Ownership or Control of Offeror.

• Proposals shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items.

• Quality Control Plan IAW PWS 1.5.1

Attachment 4

3. If a contractor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the contractor shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the contractor is asking the CO to consider as related to the omission or error. The contractor is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without negotiations. This reservation includes matters of additional or substitute pages of the initial proposal.

4. Negotiations regarding evaluation information between the Government and contractors will be controlled by the CO. Email may be used to transmit such information to contractors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. Otherwise, evaluation information will be transmitted via mail or picked up/dropped off by a local contractor representative.

5. If this RFP is amended, all terms and conditions that are not amended remain unchanged.

Contractors shall acknowledge receipt of any amendment to this request by the day and time specified in the amendment(s).

6. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except the following:

parts a,b,c, and e of Section 2 above, blank pages, tabs, glossaries, and Tables and Figures List.

a. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Pages 11x17 inches in size may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text.

For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

c. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

7. One electronic copy of the proposal shall be emailed to both:

Ms. Alexandria Garza at: alexandria.garza.3@us.af.mil

Captain Michael Mealiff at: michael.mealiff.l@us.af.mil mailto:alexandria.garza.3@us.af.mil mailto:michael.mealiff.l@us.af.mil

Attachment 4

Offerors may propose for Area 1 (Zones 51, 52, and 53), Area 2 (Zones 54, 55, and 56) or both Area 1 and Area 2 as shown below. In regards to a proposal for both Area 1 and Area 2, the offeror shall submit Price proposals for Area 1 and Area 2 separately; however, offerors shall only provide one Technical and Past Performance proposal submission inclusive of both Area 1 and Area 2.

Area 1

Zone 51

New Jersey counties of Burlington, Ocean and the following cities in Camden county:

Atco, Audubon, Barrington, Bellmawr, Berlin, Blackwood, Brooklawn, Camden, Cherry Hill, Chesilhurst, Clementon, Collingswood, Erial, Glendora, Haddon Heights, Haddonfield, Laurel Springs, Lawnside, Lindenwold, Merchantville, Mount Ephraim, Oaklyn, Pennsaucken, Pine Hill, Runnemede, Sicklerville, Voorhees and Westmont

Zone 52 New Jersey counties of Atlantic, Cape May, Cumberland, Gloucester and Salem

Zone 53 New Jersey counties of Hunterdon, Mercer, Middlesex, Monmouth and Somerset

Area 2

Zone 54

Pennsylvania counties of Alleghany, Armstrong, Beaver Butler, Cambria, Cameron, Clarion, Clearfield, Crawford, Elk, Erie, Fayette, Forest, Greene, Indiana, Jefferson, Lawrence, McKean, Mercer, Somerset, Venango, Warren, Washington and Westmoreland

Zone 55

Ohio counties of Belmont, Columbiana and Jefferson. West Virginia counties of Barbour, Brook, Doddridge, Hancock, Harrison, Lewis, Marion, Marshall, Monongalia, Ohio, Pleasants, Preston, Ritchie, Taylor, Tyler, Upshur, Wetzel and Wood

Zone 56 West Virginia counties of Boone, Braxton, Cabell, Calhoun, Clay, Fayette, Gilmer, Greenbrier, Jackson, Kanawha, Lincoln, Logan, Mason, Mingo, Nicholas, Putnam, Raleigh, Roane, Wayne, Wirt and Wyoming

The offeror shall complete and submit the Pricing Worksheet (Attachement 3) for each respective Area as follows:

i. Propose Bidder’s Guaranteed Daily Capability for respective Area on Attachment 3, Daily Capability Worksheet.

ii. Propose pricing for all Schedule I (Outbound) CLINS for respective Area. The proposed prices for each CLIN shall correlate with prices proposed on Attachment 3, Schedule I Worksheet.

Attachment 4

iii. Propose pricing for all Schedule II (Inbound) CLINS for respective Area. The proposed prices for each CLIN shall correlate with prices proposed on Attachment 3, Schedule II Worksheet.

iv. Propose pricing for all Schedule III (Intra-City) CLINS for respective Area. The proposed prices for each CLIN shall correlate with prices proposed on Attachment 3, Schedule III Worksheet.

v. Propose a yearly price inflation multiplier for prices proposed on Attachment 3, Schedule

I, II, and III Worksheets (e.g., 0.5 equals 1/2 percent inflation multiplier per year or 2.5 percent CLIN price inflation by BPA Year 5).

The proposal shall be submitted in a format readable by Microsoft (MS) Office 2007 suite of applications, and/or Adobe pdf.

8. Proposals are due by 1:00 pm Central Daylight Time on the due date listed in the RFP Letter.

The proposals must be received by the due date and time or they will be late and not considered unless the conditions at FAR 52.212-1(f)(2) apply. Late proposals will be processed in accordance with FAR 52.212-1(f) Late Submissions, Modifications, Revisions, and Withdrawals of Offers.

9. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.