Atachment 1 - Hot Sticks and Gloves Testing - PWS.pdf

STATEMENT OF WORK

FOR ELECTRICAL HOT STICKS AND

GLOVES

TRAVIS AIR FORCE BASE, CALIFORNIA

04-AUGUST-26

1. DESCRIPTION OF SERVICES (NON-PERSONAL): The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and labor to test, inspect, service necessary to test high/low voltage rubber protective gear in accordance with the following ASTM/ANSI/OSHA of Electrical Hot Line Tools located at Travis Air Force Base (AFB), California.

The contractor shall be fully accredited by the National Association of Independent Laboratories for testing low/high voltage rubber protective goods, to the following ASTM/ANSI/OSHA standards, local, state and federal laws. The government shall not exercise any supervision or control over any sub-contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1. Preparation, Packaging, and Shipping. The Government shall conduct and document an initial inventory of all gloves, hot sticks, and blankets prior to releasing them to the Contractor. The Contractor shall physically handle all preparation, packaging, and securing of these items at Travis AFB (TAFB) prior to transit, and shall provide all packaging materials, postage, shipping labels, and transportation logistics required to ship the items to and from the Contractor's testing facility at no additional cost to the Government. Within one (1) week of receiving the items at the testing facility, the Contractor shall conduct a receiving inventory to verify the exact quantity and description of items received against the Government’s initial inventory documentation. The Contractor shall submit a written inventory verification report to the Government Contracting Officer's Representative (COR) within this timeframe.

The Contractor shall ensure a maximum turnaround time of 30 calendar days (1 month) from the date of shipment receipt to the return of the tested items to the Government.

1.2. Testing Procedures. During testing the contractor shall use a solvent cleaner that shall be environmentally acceptable. Detergent washing shall use mild detergent. Dielectric testing procedure shall be done in accordance with ASTM standards; rubber goods will be rejected during this step for electrical breakdown and leakage current exceeding maximum limits set forth in ASTM standards. Drying shall be done by circulating warm air. Rubber goods shall be carefully visually inspected inside and out for age cracking, imperfections in the rubber, minor tears, chemical attack and corona cutting. Stamping of the rubber goods shall be stamped in ink, and the boxes are labeled in accordance with ASTM. Packing of the rubber goods shall be packed in cartons. Rejected gloves shall be marked and returned.

Documentation shall be written and written certification of results shall be furnished for all tested materials. All testing shall be done at the contractor’s facilities. The government may ask for any SDS(s) on the above items.

1.3. Inspections and cleaning. The contractor shall perform an assessment of all Electrical Hot Line Tools and determine the condition of the equipment. Any defective component will be reported to the government. Cleaning, inspecting and waxing shall be in accordance to the care and maintenance guide of the Electrical Hot Line Tools.

1.4. Maintenance Service. The contractor shall service the equipment in accordance with the highest standards of workmanship. The contractor shall test up to 127 pairs of gloves every 6 months to total up to 254 pairs in a year. The contractor shall test up to 2 (two) blankets every 6 (six) months to total up to 4 (four) blankets in a year. The contractor shall only test hot sticks once every year NOT every six months to include 1 (one) shotgun hot stick, 1 (one) standard straight hot stick and 1 (one) 6 section/telescopic hot sticks. Partial payments are authorized upon completion of required services and acceptance by the Government. All services shall be completed within 30 calendar days (1 month) from the date the contractor initially receives the gear that shall be certified safety tested/stamped/tagged/labeled.

1.5. Materials. The government will not provide any parts, materials, or supplies.

2. Quality Control. The contractor is required to control the quality-of-service delivery and offer to the government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds.

2.1. Records of work completed shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.1.1. The COR is the authorized government representative who will perform assessments of the Contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining their duties and authority will be furnished to the successful bidder/offeror.

2.1.2. The COR(s) or alternate(s) will inform the contract manager when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted.

2.1.3. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO/COR or authorized representative(s). The CE Electrical Shop shall perform all inspections of the returned items and report to the CO/COR with any issues.

2.2. Performance Assessment. All work will be performed using properly trained technicians and appropriate tools and equipment specific to the task to accomplish the work in a manner that is considered acceptable industry wide. At any time COR(s) or authorized representative(s) may deem any tool, technician, or method unacceptable based on this authority of inspection/acceptance of services.

2.3. Notification Of Non-Compliance. Upon receipt of written notification on noncompliance from the CO, the contractor shall immediately take corrective action as directed by the CO. If the contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. All costs associated with the correction and suspension of work shall be the sole responsibility of the contractor.

3. GENERAL INFORMATION:

3.1. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO/COR and reschedule the work to minimize disruption.

3.2. Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after the holiday observance.

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

3.3. Place of Performance. The work to be performed under this contract will be completed at the contractor’s testing site.

3.4. Permits, Licenses and Certifications. Unless otherwise specified in this contract, contractor employees shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable federal, state, county, and local laws, codes, and regulations in performance of the requirements of this contract. The contractor shall maintain all records of such requirements and make the documentation available to the government for review.

3.5. Damages to Government Property. Damages to Government equipment are addressed in Federal Acquisition Regulation Clause 52.237-2.

3.6. Contractor Service Representative. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to performance of this contract.

3.7. Environmental Management Requirements. The contractor shall comply and assure that all sub-contractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the contractor shall use environmentally safe products in the course of completion of the project requirement.

3.8. Contractor’s Responsibilities for Regulatory Compliance. In the event that the contractor, its employees, or agents fail to comply with applicable environmental laws or regulations, or otherwise engage in negligent or unlawful acts which result in damage to the environment or enforcement against the Government by any enforcement agency, the contractor shall be solely responsible for payment of, or reimbursement for, any and all costs, expenses, or other assessments against the government resulting from such act or omission. Such costs and expenses include, but are not limited to, any fines, fees, or other punitive or civil assessments levied against the government by state or federal enforcement agencies, or any expense otherwise directly or indirectly incurred by the government as a result or consequence of such acts or omissions of the contractor, its agents, or its employees. In the event that the contractor, its agents, or employees engage in such acts or omissions, and after receiving notice from the Government to correct or otherwise repair, remove, or otherwise abate the effects of such actions or omissions, fails to expeditiously respond to such notice, the contractor agrees to compensate and reimburse the Government for any and all costs incurred by the government to repair, remove or otherwise abate such condition. The failure of the government to independently identify acts or omissions of the contractor which fail to comply with applicable laws or regulations, or which otherwise result in damage to the environment, or which result in enforcement action against the Government, shall not relieve the contractor of his responsibilities under this paragraph.

3.9. Hazardous Materials Registration. If hazardous material is used, the contractor shall ensure that it is authorized, tracked, and managed in accordance with AFI 32-7086, AMC Supplement 1, Chapter 2.

3.10. Chlorofluorocarbons (CFCs). Products containing chlorofluorocarbons (CFCs) or ozone depleting substances shall not be allowed or approved for use.

3.11. Government Designated Representatives. If applicable, the CO will appoint a primary and alternate COR or Quality Assurance Personnel (QAP) for the management of the day-to-day activities of the contract in accordance with Federal Acquisition Regulations. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

3.12. Government Observations. Government personnel, other than COs and CORs, may from time to time, with CO coordination, observe contractor operations. However, these observers may not interfere with contractor performance or make any changes to the contract.