Attachment 4 - QA Document.pdf

Solicitation FA442726Q0021 | Attachment 4 (Q&A) Page 1

SOLICITATION FA442726Q0021

Questions and Answers Document

Project Title: 60 FSS Reach-In Cooler & Warmer Removal & Installation

Solicitation Number: FA442726Q0021

Updated Offer Due Date: September 8, 2026, at 12:00 PM (Noon) PST

Submission Contacts: glody.tukeba@us.af.mil | rachel.gil.1@us.af.mil

Section 1: Questions and Answers Question 1: CLIN 0003 and CLIN 0004 both appear to describe pass-through heated holding cabinet removal/installation. Should one CLIN instead cover pass-through refrigerator removal/installation?

Response: Yes, that is correct. The two separate CLINs cover both installations: one CLIN is designated for the reach-in cooler (refrigerator) and the other is for the reach-in warmer (heated holding cabinet).

Offerors should bid accordingly.

Question 2: Please confirm that the requirement is for two (2) reach-through warmers and two (2) reach-through refrigerators, including removal and disposal of the existing units.

Response: Confirmed. The requirement consists of two (2) reach-through warmers and two (2) reach-through refrigerators, including complete removal and disposal of the existing units.

Question 3: The SOW references 115V and 208V equipment, as well as 1-phase and 3-phase / 16.2 kW / 45 amps. Please confirm the required voltage, phase, amperage, and circuit requirements for each warmer and refrigerator.

Response: Please refer to the Salient Characteristics section below for detailed individual electrical specifications for both the cooler and warmer units.

Question 4: Please confirm whether the intended models are Traulsen RHF132WP-HHS warmers and RHT132WPUT-HHS refrigerators, each with two doors front and two doors back and half-height solid doors.

Response: Confirmed. The baseline models are the Traulsen RHF132WP-HHS warmers and RHT132WPUT- HHS refrigerators. Full specifications are detailed in the Salient Characteristics section below.

Question 5: If an "equal" product is proposed, please identify the salient characteristics and the required process for submitting an equal-product technical comparison or approval request.

Response: Proposed "or equal" products must meet or closely match all salient characteristics listed below.

All alternate proposals are subject to Government technical evaluation following quote submission.

Solicitation FA442726Q0021 | Attachment 4 (Q&A) Page 2

Question 6: Please confirm that existing electrical connections and utilities are suitable for the new equipment and that no new circuits, panel work, permits, structural modifications, plumbing, or refrigeration piping are anticipated.

Response: Confirmed. Existing electrical connections and facility utilities are suitable. No additional electrical infrastructure, structural alterations, permits, plumbing, or piping work are anticipated.

Question 7: Please confirm whether the Government requires any specific disposal receipts, recycling documentation, property-transfer paperwork, or environmental documentation for the removed equipment.

Response: No specialized disposal receipts or environmental paperwork will be required from the contractor. A designated on-site/base disposal location will be provided.

Question 8: Please confirm the Government's preferred delivery window, unloading point, on-site storage location, and whether the contractor may deliver all equipment before the installation date.

Response: The preferred delivery timeline is within 30 Days After Date of Order (ADO), with equipment installation to occur immediately upon delivery.

Question 9: Please confirm the required lead time, forms, identification, background checks, training, vehicle registration, and escort requirements for contractor personnel and delivery vehicles.

Response: Base access procedures and security coordination will be finalized directly with the contractor upon award.

Question 10: For the Contractor Responsibility Verification, will two similar commercial refrigeration/foodservice equipment references within the last three years satisfy the past-performance requirement, or does the Government require prior federal or military references?

Response: Prior federal or military references are not strictly required. Two relevant commercial refrigeration/foodservice references within the last three years are fully acceptable.

Question 11: Please confirm the required quote submission email addresses, any page or file-size limits, and whether the Vendor Information form and Contractor Responsibility Verification must be submitted as separate signed attachments.

Response: Quotes must be submitted via email to glody.tukeba@us.af.mil and rachel.gil.1@us.af.mil. The Vendor Information form and Contractor Responsibility Verification form must be completed, signed, and submitted as separate attachments.

Question 12: Please confirm whether the offer due date remains September 4, 2026 at 3:00 PM local time and advise whether any amendments or updated attachments have been issued.

Response: The offer due date has been updated to September 8, 2026, at 12:00 PM (Noon) PST. This document constitutes Attachment 4 (Q&A; Document / Solicitation Amendment).

Question 13: What are the width and height dimensions of all doorways through which the equipment will need to pass?

Response: The back loading dock doorway measures 83" H x 35" W. The front building entrance doors measure 83" H and are double-wide.

Question 14: Are there stairs or obstacles along the path from the entry point to the installation location?

Government Response: Negative. There are no stairs or structural obstacles between the delivery entry and installation location.

Solicitation FA442726Q0021 | Attachment 4 (Q&A) Page 3

Question 15: The Statement of Work states, “Installer shall uncrate the griddle, set in place, hook up to existing utilities, and make ready for use.” There is no griddle on the Request for Quotation. Please clarify.

Response: Please disregard any mention of a griddle in the SOW.

Solicitation FA442726Q0021 | Attachment 4 (Q&A) Page 4

Section 2: Salient Characteristics & Technical Specifications

A. REACH-IN COOLER / PASS-THROUGH REFRIGERATOR (Quantity: 2 Units)

Specification Technical Details

Baseline Model Traulsen Model No. RHT132WPUT-HHS Spec-Line Refrigerator (or Equal)

Cabinet Type Pass-thru, one-section, standard depth

Refrigeration System Self-contained refrigeration, StayClear™ Condenser, variable speed compressor, R-290 Hydrocarbon refrigerant, 1/2 HP

Construction Stainless steel exterior and interior

Door Configuration Wide half-height solid doors on both sides (front and rear) with EZ-Clean Gaskets

Door Hinging Thermometer side door right-hinged; Rear door right-hinged

Shelving (3) adjustable wire shelves per section

Legs 6" adjustable stainless steel legs

Controls Microprocessor digital controls

Electrical Requirements 115V / 60 Hz / 1-Phase, 7.6 Amps; equipped with factory-attached power cord and NEMA 5-15P plug

Dimensions 83.25" (H) x 29.88" (W) x 37.94" (D)

Certifications cETLus, ETL-Sanitation, ENERGY STAR® Certified

Warranty 6-year parts & labor warranty; 7-year compressor warranty

Solicitation FA442726Q0021 | Attachment 4 (Q&A) Page 5

B. REACH-IN WARMER / PASS-THROUGH HEATED CABINET (Quantity: 2 Units)

Specification Technical Details

Baseline Model Traulsen Model No. RHF132WP-HHS Spec-Line Heated Cabinet (or Equal)

Cabinet Type Pass-thru, one-section, standard depth

Construction Stainless steel exterior and interior

Door Configuration Half-height solid doors on both sides (front and rear) with EZ-Clean Gaskets

Door Hinging Thermometer side door right-hinged; Rear door right-hinged

Shelving (3) clear-coated adjustable shelves per section

Legs 6" adjustable stainless steel legs

Controls Microprocessor digital controls

Electrical Requirements 208-230V / 115V / 60 Hz / 1-Phase; equipped with factory-attached power cord and NEMA L14-20P plug

Dimensions 83.25" (H) x 29.88" (W) x 37.94" (D)

Certifications cETLus, ETL-Sanitation, ENERGY STAR® Certified

Warranty 6-year parts & labor warranty (standard)