Attachment 1 Statement of Work - 60 AMW-CCT ACCE AV System Upgrade.pdf

60th AMW/CCT ACCE Conference Room Audio/Visual (A/V) Equipment Upgrade

Statement of Work (SOW)

Description: Services non-personal, the contractor shall provide all materials, parts, equipment, personnel, and labor to update the 60th AMW/CCT ACCE conference rooms. The contractor shall provide and install new audio-visual equipment for the conference rooms located at 400 Burgen Blvd., Building P-3 ACCE main conference room 1021, our alternate conference room 1026, and our additional classroom in room 1033, Travis AFB CA. The equipment that is currently installed in room 1021 is outdated and past its life expectancy as well as the need for new systems in rooms 1026 and 1033. The current system in room 1021 is connected via unclassified Network (NIPRNet). The new systems for rooms 1021 and 1026 will need to be able to support both (NIPRNet) and a classified network (SIPRNet). The new system for room 1033 will support (NIPRNet) only. This is a “brand name or equal’ request.

1. SCOPE:

1.1. DESIGN BUILD PROJECT: For this project we require the technological equipment in conference room 1021 to be upgraded and new systems installed in room 1026, and 1033. The project will involve the installation of modern A/V equipment by certified A/V installers, including upgraded speaker systems, microphone systems, presentation devices, and video conferencing systems. We also require multiple control systems for all the devices to include the capability to advance and retract the slides being displayed on both monitors. (The main control system at the podium and secondary at the main seat of the conference room table for Rm 1021, and 1033 with a single unit at the main seat of the conference room table for Rm. 1026). Both existing displays for Rm 1021 will be synced together and the system must have the capability to plug in visitors’ laptops as well as transition between (NIPRNet) and (SIPRNet) when required. The new system for room 1026 must have the capability to plug in visitors’ laptops as well as transition between (NIPRNet) and (SIPRNet) when required. The new system in room 1033 will be a (NIPRNet) only system and must have the capability to plug in visitors’ laptops.

1.2. Installation needs to include all cabling, CAT6a and/or specialty, to support A/V devices and network connectivity within each conference room and all system programming, testing, and audio equipment, room tuning, input/output gain staging, noise reduction, and optimized speaker balancing for voice and media clarity within each room. For room 102, the new system must include integration with two (2) existing displays in that room.

2. WORK SITE CONDITIONS:

2.1.The Contractor is authorized to utilize reasonable quantities of available electricity and water at the work site. Any alterations to utility characteristics must always adhere to conservation practices. The Contractor is responsible for all connections and restoration to initial conditions.

Work shall be performed from Monday to Friday, excluding holidays, between 0800 to 1600 hours. All requests for work that fall outside of business hours shall be approved by the Government.

2.2.At the close of each workday, it is the Contractor's duty to ensure the cleanliness of the work area. This entails the disposal of any accumulated waste materials and debris, as well as undertaking any necessary tasks to maintain a tidy appearance throughout. The old electronics and cabling and/or wiring will be separated and shall be disposed by the government through its normal channels. The Contractor must securely place all disposable items described above in a manner to abide by the OSHA standards and lightweight debris in designated waste receptacles to prevent it from being blown away to other areas.

2.3.Contractor is responsible for moving furniture in the way of job site if needed, and to put furniture back in place after project has been completed.

3. DESCRIPTION OF WORK

3.1.Deliver and install integrated, interconnected, multi-zone A/V systems that, through the contractor’s inventive design, provide an exceptional, cutting-edge video and A/V experience to 60 AMW/CCT ACCE conference rooms. The system should prioritize universal accessibility, featuring an intuitive user interface tailored to enhance usability for both staff and facilitators using the conference rooms. All equipment, software, and accessories necessary for the execution of this project must be vetted through the 60th Communications (60 CS) Wing Cybersecurity Office (WCO). Any major network equipment components utilized (Switches, Routers, Controllers, Cameras, etc.) and software must be listed on the applicable Department of Defense Information Network (DoDIN) Approved Products List (APL) located at https://aplits.disa.mil/processAPList.action, Common Criteria product list located at https://www.commoncriteriaportal.org/products/ or Air Force Evaluated Products List (EPL) located at https://usaf.dps.mil/teams/eao/lists/cotsgots%20software/epl.aspx. The equipment, software, and features/functions must comply with all Air Force and DoD Information Assurance (IA) rules, regulations and Section 889 Policy requirements in Acquisition.gov. SIPRNet connectivity will be handled by the 60 CS.

3.2.The necessary components encompass, but are not restricted to: removal and consolidation of existing A/V components will be dismantled and relocated to an off-base location determined by the contractor. Any old electronics and cables will be disposed of by the Government Agency.

3.3.The project entails the installation and integration of various updated A/V components to enhance the technological capabilities of the conference room space. As a part of the request for proposal/quote process, the contractor will propose products and a design that considers site layout.

3.4.Acceptance Test Plan/Report (Deliverable): The Contractor shall show that the newly installed A/V systems are fully operational and meet or exceed the specified requirements listed in 1.1 and 3.4-3.4.11 prior to commencement of testing:

3.4.1. System control panels (Wall & Table) will be sync’d with each other and the classroom laptop for use in classrooms 1021, 1026, and 1033.

3.4.2. Microphone and Speaker systems controlled with panels (Wall & Table) to include volume up, down, mute, and off in classrooms 1021, 1026, and 1033.

3.4.3. Slide presentations controlled via system control panels (wall & table) with ability to start, advance, reverse, and exit presentations in classrooms 1021, 1026, and 1033.

3.4.4. Activate, start, conduct and end video conferencing via system control panels (wall & table) in classrooms 1021, 1026, and 1033.

3.4.5. Capability to switch between NIPRNet and SIPRNet presentations and conferencing in classrooms 1021, 1026, and NIPRNet only in room1033.

3.4.6. New A/V systems are sync’d/mirrored with both existing monitors in room 1021, synced/mirrored with both existing monitors in room 1033, and system synced with new monitor in room 1026.

3.4.7. These tests shall be accomplished after the system is placed in service and prior to system acceptance.

3.4.8. The Contractor shall perform the acceptance in the presence of the Government.

3.4.9. The Contractor shall provide an acceptance test report of the results of the testing accomplished once testing/work is completed.

3.4.10. The equipment shall operate without failure after acceptance testing.

3.4.11. The Contractor shall provide all support necessary during this period to resolve any issues that may arise.

3.5.Additionally, all new electrical works, cabling, and fabrication of display wall support will be undertaken to support the new technology infrastructure. The contractor will provide new structural support, electrical fabrication design and diagram provided by the contractor will first be approved by Base CE and COM prior to construction. (To include structural support, dry wall, electrical wiring and outlets, internet wiring and ports, and A/V system wiring and outlets.

3.6.Contractor shall install new speakers in room 1021 to replace the old ceiling speakers currently in place (6.5 inch speaker / 7 inch hole). Equipment outside of the existing measurements must be identified and approved prior to installation to prevent any replacement of ceiling tiles.

3.7.Wire management, contractor must arrange cables and cords to prevent tangles and keep them organized with the use of ties or Velcro to bundle them together. Provide cable sleeves or wire channels to hide and protect cables so they are neat and presentable.

3.8.Material shipping costs must be included.

4. LIST OF EQUIPMENT ROOM 1021:

PART NUMBER DESCRIPTION QTY

DM-NVX-D30 Crestron decoders – for network-based AV signal decoding to displays

2 EA

DM-NVX-363 Crestron encoders – for converting HDMI sources to AV-over-IP transport

3 EA

NC-20x60 QSC PTZ cameras – for high-quality video capture with remote pan/tilt/zoom capability

I/O Bridge QSC USB Bridges – to enable camera and microphone integration with soft conferencing platforms

MXA902 Shure ceiling microphone – for beamforming microphone coverage throughout the room

1 EA

Core 8 Flex QSC DSP – for centralized A/V processing, routing, and system control

1 EA

CX-Q 2K4 QSC amplifier – for powering distributed ceiling speakers

1 EA

AD-C8T-ZB QSC ceiling speakers – to provide full-room A/V coverage

4 EA

TSW-1070-GV-B-S Crestron 10” wall-mounted touch panel – to enable room control at the wall

1 EA

TS-1070-GV-B-S Crestron 10” table-mounted touch panel – to provide in-room control at the table

1 EA

CBL-8K-HD-12 Certified HDMI® 2.1 Cable, 48 Gbps, 12 ft (3.7m)

5 EA

GSM4212P-100NAS Netgear AV Line M4250 8-Port Gigabit PoE+ Compliant Managed AV Switch with SFP (125W) – to serve as the dedicated network backbone for AV-over-IP transport and PoE delivery to connected devices.

1 EA

5. LIST OF EQUIPMENT ROOM 1026:

DM-NVX-D30 Crestron decoders – for network-based AV

1 EA

MXA902 Shure ceiling microphone – for beamforming microphone coverage throughout the room

1 EA

TS-1070-GV-B-S Crestron 10” table-mounted touch panel – to provide in-room control at the table

1 EA

CBL-8K-HD-12 Certified HDMI® 2.1 Cable, 48 Gbps, 12 ft (3.7m)

3 EA

GSM4212P-100NAS Netgear AV Line M4250 8-Port Gigabit PoE+ Compliant Managed AV Switch with SFP (125W) – to serve as the dedicated network backbone for AV-over-IP transport and PoE delivery to connected devices.

1 EA

75UR340C9UD 75" 3840 x 2160 UHD Commercial Lite LED backlit LCD TV - Black (Ashed Blue)

1 EA

LSM1U-G Large Fusion Mirco-Adjustable Fixed Wall Display Mount, TAA Compliant - Black

1 EA

CP4N Crestron 4-Series™ Control System – to integrate and automate technology within system.

UC-SB1-CAM Crestron Sound Bar w/ Camera 1 EA

6. LIST OF EQUIPMENT ROOM 1033:

DM-NVX-D30 Crestron decoders – for network-based AV

2 EA

NC-20x60 QSC PTZ cameras – for high-quality video capture with remote pan/tilt/zoom capability

I/O Bridge QSC USB Bridges – to enable camera and microphone integration with soft conferencing platforms

MXA902 Shure ceiling microphone – for beamforming microphone coverage throughout the room

1 EA

Core 8 Flex QSC DSP – for centralized A/V processing, routing, and system control

1 EA

CX-Q 2K4 QSC amplifier – for powering distributed ceiling speakers

AD-C8T-ZB QSC ceiling speakers – to provide full-room A/V coverage

4 EA

TSW-1070-GV-B-S Crestron 10” wall-mounted touch panel – to enable room control at the wall

1 EA

TS-1070-GV-B-S Crestron 10” table-mounted touch panel – to provide in-room control at the table

1 EA

CBL-8K-HD-12 Certified HDMI® 2.1 Cable, 48 Gbps, 12 ft (3.7m)

5 EA

GSM4212P-100NAS Netgear AV Line M4250 8-Port Gigabit PoE+ Compliant Managed AV Switch with SFP (125W) – to serve as the dedicated network backbone for AV-over-IP transport and PoE delivery to connected devices.

7. MISCELLANEOUS:

7.1.PERIOD OF PERFORMANCE: 90 days after contract is signed/awarded

7.2.WARRANTY: Contractor shall provide 2 Years of warranty with equipment and maintenance.

7.3.TRAINING: Contractor must provide initial system training to available organization personnel within 7 days of final acceptance.

8. POC: SrA Tukeba : 707- 424 - 7775