Attachment 5 - RFI Questions Answers v3 (Amendment 02).docx

FA442725Q1071 Combined Synopsis Solicitation Suicide Prevention, Sexual Assault, & Domestic Violence Awareness Training Travis Air Force Base Questions & Answers

Q: At the end of the notice this text is in bold:

All offerors must be submitted Request for Information (RFIs) to the government no later than 8 May 25 @ 12:00 PM, Pacific Standard Time. The due date in the solicitation and the due date on SAM.Gov is stated as May 12, 2025 12:00 pm PDT. Could you please verify the correct due date?

A: Verbiage to the following on SAM.gov was updated 6 May 2025 by the government to: Any requests for information (RFIs) to the government on this requirement or solicitation must be submitted no later than 8 May 25 @ 12:00 PM, Pacific Standard Time. This time requirement is separate from the 12 May 25/12 PM PST bid due date.

Q: Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

A: This is a new requirement.

Q: The current dates are: June 6th, July 16th, and October 1st. Are these dates still appropriate or do you have a secondary set of dates in mind already?

A: Yes, June 6th, July 16th, and October 1st 2025 are the scheduled dates, which are in coordination with installation-level activity. We need a contractor who can provide in-person training services for all Sexual Assault, Domestic Violence, and Suicide Prevention during those dates, not just one of them.

Q: Scenario Sample Format and Limits: Is there a recommended format (e.g., PDF, Word), file size restriction, or maximum page/word limit for the required scenario samples and multi-modal training examples?

A: Font shall be no less than Times New Roman 10 pt. or no more than Times New Roman 12 pt. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems, and layout, implementation schedules, plans, etc. Pages shall be numbered consecutively. All quotation information shall be submitted in a searchable PDF format, including the pricing information which shall be filled in at the CLIN Price section of the Combined Synopsis/Solicitation. Do NOT include any pricing information in the Technical Approach portion of the proposal. Email: don_phillip.salgado@us.af.mil and marcus.thomas.20@us.af.mil.

Q: Rescheduling Cost Reimbursement: If the Government exercises its right to reschedule a training date per Section 3.4.2 of the SOW, will any incurred costs—such as airline or hotel rebooking fees—be reimbursable to the contractor?

A: No.

Q: Venue-Specific Equipment Clarification: While the SOW states all equipment beyond audience seating must be contractor-provided, can you confirm whether any AV or presentation equipment is available at DBCC, MDG, or MXG? Or should the contractor assume no venue-provided AV capabilities exist?

A: All indicated areas have AV capability.

Q: Entry Authorization List (EAL) Timeline & Flexibility: What is the minimum number of business days in advance that the EAL must be submitted for base access approval? If staffing changes occur within 10 business days of the event, will updated EALs still be accepted or will the access be denied for substitute personnel?

A: EAL is the standard process for obtaining a Base Pass as described. Those who require a Base Pass - the Government POC will assist with obtaining short-term Temporary Base Pass on the day of arrival for the three scheduled training events, if EAL window is not feasible. A long-term pass will not be required. All other Security Requirements (attachments 4) apply. Take note of requirements for proper credentials, acceptable forms of identification/REAL ID, identity proofing and vetting.

Q: Alternate Facilitators/Substitutes: May we include qualified alternate instructors or facilitators in our proposal? If so, what is the approval process for substituting them after award, should a primary SME become unavailable?

A: Yes

Q: Antiterrorism Awareness and OPSEC Training: Will the Government provide Antiterrorism and OPSEC training for contractor personnel as required in Attachment 4, or is the contractor responsible for arranging and documenting completion of these trainings independently?

A: Will not be required for the three scheduled training events.

Q: Ownership of Submitted Scenario Content: Will the Government retain ownership, license, or reuse rights to any scenario samples, interactive designs, or training content submitted as part of the proposal? Or will intellectual property rights remain solely with the contractor?

A: Company is asked to meet the need and company will retain the rights of the content.

Q: Proposal File Submission Format: Are there any specific file types (e.g., PDF, DOCX) or maximum file sizes required or preferred for submission of technical and pricing proposals, particularly if multimedia or visual content is included?

A: Font shall be no less than Times New Roman 10 pt. or no more than Times New Roman 12 pt. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems, and layout, implementation schedules, plans, etc. Pages shall be numbered consecutively. All quotation information shall be submitted in a searchable PDF format, including the pricing information which shall be filled in at the CLIN Price section of the Combined Synopsis/Solicitation. Do NOT include any pricing information in the Technical Approach portion of the proposal. Email: don_phillip.salgado@us.af.mil and marcus.thomas.20@us.af.mil.

Q: Training Day Setup and Access Time: What time will venues be accessible on the morning of training days for equipment setup and testing? Will the contractor have access at least one hour before participant arrival?

A: Yes, an hour at minimum.

Q: Participant Count Per Session: Can the Government confirm the expected or maximum number of participants per session? Additionally, will attendance be managed by the Government to ensure training remains interactive and within the intended engagement range?

A: Maximum number of participants will be 300 participants per session.

Q: On the same page as the Vendor Information it states, “Each offeror shall submit their certifications when submitting a quote”.

A: It is referring to SAM and Socioeconomic Status applicable to the solicitation.

Q: How would you like your proposal submitted?

A: The quote shall be submitted via email to the Contract Specialist and Contracting Officer identified in Paragraph 2. Font shall be no less than Times New Roman 10 pt. or no more than Times New Roman 12 pt. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems, and layout, implementation schedules, plans, etc. Pages shall be numbered consecutively. All quotation information shall be submitted in a searchable PDF format, including the pricing information which shall be filled in at the CLIN Price section of the Combined Synopsis/Solicitation. Do NOT include any pricing information in the Technical Approach. Email: don_phillip.salgado@us.af.mil and marcus.thomas.20@us.af.mil.

Q: Training Attendance & Planning: 1. What is the expected or maximum number of participants per session, by audience (e.g., Airmen/Peers, Front-Line Supervisors & Families, Command Teams)? 2. Will the same individuals attend multiple sessions across different training days, or are audiences distinct for each topic? 3. Should scenarios be customized uniquely for each audience group, or can we use a core scenario adapted live for each group?

A: 1. 300 max participants per session. 2. Based on culture of the military, we cannot confirm that an individual will be attending all three topics based on mission requirements. 3. Each session should be customized for the target audience.

Q: Training Content & Modalities: 4. Do the required scenario samples need to be full scripts or will outlines/narrative summaries suffice? 5. For demonstrating interactive modalities, is a written explanation sufficient, or are visual samples (e.g., slides, videos) expected? 6. Is there a minimum required percentage of each session that must involve active audience participation?

A: 4. Outlines/narrative summaries will suffice. 5. Yes, a written explanation is sufficient. 6. 90 - 95% of each session much involve active audience participation.

Q: Staffing, Equipment & Delivery: 7. Are there any minimum staffing levels or professional qualifications required for facilitators, actors, or support personnel? 8. Will the training venues (DBCC, MDG Auditorium, MXG Auditorium) have AV capabilities provided, or must all equipment be contractor-furnished? 9. Will early access be allowed for setup and is secure storage available between sessions on training days?

A: 7. Leads will have 20-40 hours of Victim Advocate training and hold a National Advocate Credential. Actors will audition for programs, be professional trained actors, have 20-40 hours of Victim Advocate training, attend a 5-day bystander intervention training workshop and be trained on victim blaming. 8. All indicated areas have AV capability. 9 Yes, an hour at minimum for set up.

Q: Deliverables & Proposal Requirements: 10. Do pre-event deliverables (training outline, scenario proposal, participant materials) need to be finalized in the proposal or are samples/drafts sufficient? 11. Are any post-event deliverables required, such as attendance records or evaluation summaries? 12. Are there any page limits or formatting requirements for the technical proposal?

A: 10. Outlines/narrative summaries for proposal will suffice. 11. Summary report of number of people in attendance, testimonials, quotes, pictures, and leadership feedback is requested. 12. The quote shall be submitted via email to the Contract Specialist and Contracting Officer identified in Paragraph 2. Font shall be no less than Times New Roman 10 pt. or no more than Times New Roman 12 pt. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems, and layout, implementation schedules, plans, etc. Pages shall be numbered consecutively. All quotation information shall be submitted in a searchable PDF format, including the pricing information which shall be filled in at the CLIN Price section of the Combined Synopsis/Solicitation. Do NOT include any pricing information in the Technical Approach. Email: don_phillip.salgado@us.af.mil and marcus.thomas.20@us.af.mil.

Q: Pricing & CLINs: 13. Can we include a detailed pricing breakdown as a supporting attachment for each CLIN, or should only a single line-item total be provided? 14. Should travel and lodging costs be included in each fixed price CLIN or will they be reimbursed separately?

A: Proposal should be Single line-time per CLIN. Travel, lodging, etc. should a factor within the offeror’s CLIN price proposal.

Q: HUBZone Direct Award Consideration: Additionally, as this opportunity falls under SAP thresholds and is currently set aside for small business, would the Government consider a direct award under FAR 19.1306 to a qualified and capable HUBZone-certified small business, such as ours? We are fully registered in SAM and prepared to provide all required documentation to support a sole-source award, if allowable.

A: Due to this being a new requirement at Travis AFB, in regards to scope, the contracting office intends to sustain the total small business set-aside to assess market capability and evaluate core functional competencies of this market segment.

Q: Would the client be open to having the scenario execution piece of the requirement be virtual? Could the scenarios occur with the students in the client's physical location, while the actor is virtual and utilizing an avatar?

A: No, all training will be 100% in person.

Q: Will the government approve participants to use their own device, i.e. cell phones, tablets, or laptops; for multi-modal training?

A: No.

Q: Will the facility have internet access (WiFi)?

A: No

Q: For financial verification, will the government accept verification of investor deposits (complete and pending), as well as written verification from the investor to affirm commitment?

A: Yes. Ultimately, suggested financial documents to support the requirement under FAR 9.104-1(a): Recent Profit/Loss Statement or Recent Balance Sheet or Available Line of Credit from a Bank

Q: Does the facility have a speaker and microphone?

A: No

Q: Does the facility have a projector/screen available?

A: Yes

Q: If all equipment is to be provided, such as projectors and PA equipment, is there a procedure available for having those items delivered to the facility?

A: No