FA442725Q1065 - Amendment 1.pdf

CUI

DEPARTMENT OF THE AIR FORCE

60TH CONTRACTING SQUADRON (AMC)

TRAVIS AIR FORCE BASE CALIFORNIA

17 July 2025

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGAR AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Request for Quotation, FA442725Q1065 Airfield Lighting Controls Upgrade, Amendment 1

1. The 60th Contracting Squadron at Travis Air Force Base intends to establish a Firm Fixed Price contract for airfield lighting controls upgrade for the 60th Civil Engineering Squadron.

This amendment to the solicitation is to extend the solicitation due date.

2. General Information:

Notice Type:

Solicitation Number:

Title:

Posted Date:

RFI’s Due:

Solicitation Response Date:

Set Aside:

NAICS Code:

Point of Contact:

Combined Synopsis/Solicitation

FA442725Q1065

Airfield Lighting Controls Upgrade 02 July 2025 21 July 2025 at 12:00 PM PST 24 July 2025 at 4:00 PM PST Total Small Business Set-Aside 335132 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing SrA Jordyn Breur at jordyn.breur@us.af.mil , 2Lt Phillip Manwaring at phillip.manwaring@us.af.mil

3. This is a combined synopsis/solicitation for supplies prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested, and a written solicitation will not be issued. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

4. This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) with solicitation number listed above.

5. A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated 11 June 2025, Defense Acquisition Circular dated 17 January 2025, and Department of the Air Force Acquisition Circular dated 16 October 2024. The North American Industry Classification System mailto:jordyn.breur@us.af.mil mailto:phillip.manwaring@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561

(NAICS) code for this solicitation is 335132 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing Small Business Size Standard is 600 Employees.

6. The contractor shall provide the supplies found in the following table, which contains the description of requirements for the Contract Line-Item Numbers (CLIN) items to be acquired and the date and place of the period of performance and acceptance and FOB point.

CLIN

Description

Quantity

Unit

Cost per Unit Total

(USD $) (USD $)

Airfield Lighting Controls System Upgrade IAW attached Statement of Work, dated 02 April 2025 lot

TOTAL

All CLINS

(US Dollars $)

FOB: Destination Place of Delivery:

Travis AFB, CA 94535

Vendor Information Ordering Address Point of Contact Phone Number Fax Number

E-Mail Address Quote Date Cage Code Web Address

Each offeror shall submit their certifications when submitting a quote.

7. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021) and the addendum, applies to this acquisition.

Addendum to FAR 52.212-1, (b) Instructions to Offeror Commercial Items.

Offeror shall include a statement specifying the extent of agreement with the terms, conditions, and provisions included in the solicitation. Quotes shall also contain all other documentation specified herein. The government reserves the right to evaluate the quotes and award without interchanges. Offerors are able to submit an Alternative Line-Item structure than the format listed above (see FAR 52.204-22 for additional details that apply).

Offerors shall provide a statement from their financial institution or responsible official confirming the offeror has sufficient resources to fulfill the required effort. Offerors shall provide specifications or additional information as required sufficient to assess the technical capability for the required effort. Please see attached Contractor Responsibility Verification for more information.

Provide a detailed description of service or specification of the proposed item(s). The information submitted must be sufficient for the Government to assess the capability of the proposed service or item(s) to fulfill the required effort. Quotes shall provide all other required documentation specified herein.

Offers received after the established response date/time will not be accepted. If you do not receive an email confirming receipt/acknowledgment of your quote, please contact the POCs above to ensure your quote was delivered.

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

8. The provision at FAR 52.212-2, Evaluation - Commercial Products and Commercial Services.

(Nov 2021), applies to this acquisition.

EVALUATION FACTORS FOR AWARD

(a) General This section describes the evaluation factors and significant subfactors that the Government will use to evaluate proposals and determine which offer represents the best value to the Government. The Government intends to award a contract to the responsible offeror whose proposal conforms to the solicitation and represents the best value, considering the evaluation factors described below. The relative importance of each factor is described below.

(b) Evaluation Factors The following factors will be used to evaluate proposals:

• Factor 1: Price

• Factor 2: Technical

(c) Factor 1: Price

• Importance: Price is the most important factor.

• Evaluation Approach: The Government will evaluate price to determine whether it is fair, reasonable, and realistic. The Government may use various price analysis techniques, including but not limited to, comparison to independent government estimates, comparison to other offers received, comparison to historical prices paid for similar items or services, and/or analysis of the offeror's proposed cost elements. Unreasonably high or unrealistically low prices may be indicative of a lack of understanding of the requirements and may be grounds for rejection of the proposal. The government may adjust prices for evaluation purposes to correct mathematical errors, or to reflect the government's best estimate of the likely cost of performance.

(d) Factor 2: Technical

• Importance: Technical is secondary in importance to Price.

• Subfactors: The following subfactors will be used to evaluate the Technical Factor. The subfactors are listed in descending order of importance within the Technical Factor itself (meaning Subfactor 1 is the most important of the Technical Subfactors).

o Subfactor 1: Understanding of Requirements o Subfactor 2: Proposed Approach o Subfactor 3: Key Personnel Qualifications

• Evaluation Approach: The Government will evaluate the offeror's technical proposal to determine the degree to which it demonstrates a clear understanding of the requirements, the feasibility and effectiveness of the proposed approach, and the offeror's ability to successfully perform the contract. The Government will assess the strengths, weaknesses, and risks associated with each offeror's technical proposal. Proposals will be evaluated against the requirements outlined in Section C, Statement of Work/Specifications.

(e) Trade-Off Process The Government will perform a trade-off analysis to determine the best value to the Government.

While price is the most important factor, the Government will consider the Technical factor in the evaluation and award decision. The Government may award to other than the lowest priced offeror if the perceived benefits of a higher-priced, technically superior proposal are determined to be worth the additional cost to the Government.

• Trade-off Methodology: The Government will first evaluate all proposals to determine if they are acceptable. Acceptable proposals will then be ranked based on price, from lowest to highest. The Government will then evaluate the technical proposals of the lowest priced offerors. If the lowest priced offeror’s technical proposal is deemed acceptable and represents an acceptable level of technical competence, an award will be made to that offeror.

• Consideration of Technical Merit at Higher Prices: If the lowest priced offeror's technical proposal is deemed less than acceptable, or if the Government believes that a higher-priced offeror offers significantly better technical capabilities that are worth the price premium, the Government will then evaluate the technical proposals of the next lowest priced offerors. The Government will continue this process until it identifies a proposal that represents the best value to the Government, considering the relative importance of price and technical factors. The determination of "best value" will involve a subjective assessment of the relative merits of competing proposals, weighing the benefits of technical superiority against the cost premium.

• Documentation: The rationale for any trade-off decision will be documented in the source selection documentation. This documentation will clearly articulate the benefits of the selected proposal and the reasons why those benefits are worth the additional cost, if any, compared to lower-priced proposals.

(f) Basis for Award Award will be made to the responsible offeror whose proposal represents the best value to the Government, price and other factors considered, in accordance with the trade-off process described above. The Government reserves the right to award to other than the lowest-priced offeror if it is determined that a higher-rated technical proposal offers benefits that are worth the additional cost.

9. The provision FAR 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services (May 2024) and Alternate I (Feb 2024), applies to this acquisition.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Feb 2024), Alternate I (Feb 2024), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Vendors must be actively registered in the System for Award Management (SAM); the website is https://www.sam.gov/portal/public/SAM/. Contact SAM at US Calls: 866-606-8220, International Calls: 1-334-206-7828, however, a DUNS number must be known prior to registration. Call Dun and Bradstreet at 1-888-546-0024 to verify or apply for a Duns number;

the website is http://fedgov.dnb.com/webform.

10. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2023), applies to this acquisition.

11. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEVIATION 2023-O0008) (Feb 2024), applies to this acquisition; additional FAR clauses cited in the clause are:

FAR 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) FAR 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

FAR 52.222-19, Child Labor – Cooperation with Authorities and Remedies (Feb 2024) FAR 52.222-41, Service Contract Labor Standards (Aug 2018) FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020).

FAR 52.225-1, Buy American-Supplies (Oct 2022) FAR 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

12. Additional provisions and clauses that apply to this acquisition are:

FAR 52.203-3 Gratuities (April 1984) http://www.sam.gov/ http://www.sam.gov/ https://www.sam.gov/portal/public/SAM/ http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-25, Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.211-6, Brand Name or Equal (Aug 1999) FAR 52.211-17, Delivery of Excess Quantities (Sept 1989) FAR 52.219-1, Small Business Program Representations (Feb 2024) FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

FAR 52.222-3, Convict Labor (Jun 2003) FAR 52.225-18, Place of Manufacture (Aug 2018) FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification (Jun 2020) FAR 52.233-1, Disputes (May 2014) FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) FAR 52.243-1, Changes -- Fixed Price (Aug 1987) FAR 52.246-2, Inspection of Supplies -- Fixed-Price (Aug 1996) FAR 52.246-16, Responsibility for Supplies (Apr 1984) FAR 52.247-34, F.O.B. Destination (Nov 1991) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.253-1, Computer Generated Forms (Jan 1991) DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Dec 2022) DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7006, Billing Instructions (May 2023) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Jan 2023) DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jan 2023) DFARS 252.225-7002, Qualifying Country Sources as Subcontractors (Mar 2022) DFARS 252.225-7036, Buy American—Free Trade Agreements—Balance of Payments Program (Nov 2023) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010, Levies on Contract Payments (Dec 2006) DFARS 252.243-7001, Pricing of Contract Modifications (Dec 1991) DFARS 252.244-7000, Subcontracts for Commercial Items (Nov 2023) DFARS 252.247-7023, Transportation of Supplies by Sea (Jan 2023) DAFFARS 5352.201-9101 Ombudsman (Jul 2023) (Mrs. Susan Madison, AFICC OL AMC, 510

POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email:

susan.madison@us.af.mil)

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.217-6 Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of clause)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (Dec 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Request and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall— mailto:susan.madison@us.af.mil http://www.acquisition.gov/ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR)

52.213-1 is included in the contract.

http://www.sam.gov/ https://wawf.eb.mil/

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in

WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4427 Admin DoDAAC** FA4427 Inspect By DoDAAC FA4427 Ship To Code F3Z383 Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

SrA Jordyn Breur, jordyn.breur@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed

(1) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant mailto:jordyn.breur@us.af.mil back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

Invoice Information

The contractor shall only invoice and be paid for actual hours worked. Actual hours worked do not include absences, non-duty days, and hours for continuing medical education. Only the Prime Contractor shall submit the invoice.

(2) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(3) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(4) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

13. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

14. Offerors shall provide quotes no later than the date and time specified in paragraph 2 to the 60th Contracting Squadron at the address below or via email to the POC:

60th Contracting Squadron 350 Hangar Ave, Building 549 Travis Air Force Base, CA 94535-2632

SrA Jordyn Breur Contract Specialist jordyn.breur@us.af.mil

2Lt Phillip Manwaring Contracting Officer phillip.manwaring@us.af.mil

707-424-7770 707-424-7769 mailto:jordyn.breur@us.af.mil mailto:eur@us.af.mil mailto:phillip.manwaring@us.af.mil