FA442724Q0145 - 9 ARS Auditorium - Combo (Aug 2023).pdf

REQUEST FOR QUOTATION - FA442724Q0145 - 9 ARS Auditorium Refresh

The 60th Contracting Squadron is soliciting quotations for the items and services to complete an auditorium refresh. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This Combo constitutes the only solicitation. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

Notice Type: Combined Synopsis/Solicitation Title: 9 ARS Auditorium Refresh Posted Date:

Questions Cutoff Date:

06 August 2024 14 August 2024 12:00 PM PST

RFQ Response Date: 19 August 2024 12:00 PM PST Set Aside: Total Small-Business Set Aside NAICS Code: 334310 – Audio and Video Equipment Manufacturing Small Business Size Standard: 750 employees.

“Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

CLIN SUPPLIES/SERVICES REQUESTED QT

Y U/I Unit Price Extended

Amount

9 ARS Auditorium Upgrade

- Must include installation of modern audio-visual equipment, including a video wall display, speakers system, microphone systems, wireless presentation, video conferencing, and control systems

- Electrical works, cabling, and fabrication of LED wall support will be undertaken to support the new technology infrastructure

See Statement of Work for a complete List of Materials and services to be performed.

1 LOT $ $

Proposed Delivery Terms/Performance:

FOB Destination | Place of Delivery/Performance: Travis AFB

TOTAL COST $

QUOTE EXPIRATION DATE

By submitting a quote using this RFQ form, I confirm that the price quoted reflects that I have fully read and acknowledged all documents related to this RFQ and confirm that the company I am quoting on behalf of is able to meet all the requirements of this solicitation. INITIAL: ________

Business Name:________________________________________________________________________ Address: _____________________________________________________________________________ CAGE Code: _________________________________________________________________________ SAM UEI: _________________________ SAM Registration Expiration Date: _____________________

Socioeconomic Status (Check all that apply):

( ) Small Business ( ) SDB ( ) HUBZone ( ) Woman-Owned SB ( ) SDVOSB ( ) 8(a) ( ) EDWOSB ( ) Other – Please State:

Point of Contact Name/Phone Number: _________________________________________________ Point of Contact Email: ______________________________________________________________

• Offerors shall provide quotes no later than 19 August 2024 at 12:00 PST

• Offers received after the established response date/time will not be accepted

• If you do not receive an email confirming receipt/acknowledgment of your quote, please contact the POCs below to ensure your quote was delivered

• Please submit quotes and route any questions to both POCs below:

Contract Specialist Mr. Clark Teninty clark.teninty.1@us.af.mil Contracting Officer Ms. Maekyla Rosendo maekyla_jane.rosendo.3@us.af.mil

Site Visit Details Date: 13 August 2024 Time: 0900 Meeting Location: Travis AFB Visitor Center, Bldg. 599, Air Base Pkwy Travis AFB, CA 94535.

Please confirm if you plan to attend the site visit no later than 12 August 2024 12:00 PM PST.

Negative responses are not required.

Vendors attending the site visit should arrive to the Travis Air Force Base Visitor Center no later than 0830 to afford time to process background checks in order to attain a base pass. Please see the attached guides: TAFB Security - Jan 2024 and TAFB Security - Installation Access Disqualifiers for further details outlining the documents needed. Individuals that do not possess a REAL ID must present two (2) forms of identification. No more than 2 attendees per company. Failure to bring the appropriate documentation will result in your inability to get a base pass to attend the site visit. No other dates or times will be offered to view the site.

Please route any questions following the site visit to SrA Breur and Ms. Rosendo no later than 12:00PM PST on Tuesday, 14 August 2024. Questions submitted past this deadline will not be accepted.

No exceptions.

Provisions and Clauses that apply to this acquisition are:

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services, Sep 2023

Addendum to FAR 52.212-1, (b) Instructions to Offeror Commercial Items. Offeror shall include a statement specifying the extent of agreement with the terms, conditions, and provisions included in the mailto:clark.teninty.1@us.af.mil mailto:maekyla_jane.rosendo.3@us.af.mil solicitation. Quotes shall also contain all other documentation specified herein. Supporting documentation shall not exceed 15 pages. The government reserves the right to evaluate the quotes and award without interchanges. Offerors are able to submit an Alternative Line Item structure than the format listed above (see FAR 52.204-22 for additional details that apply).

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows:

“The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services, Nov 2021

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability - Technical capability of the item offered to meet the Government requirement in accordance with the Statement of need. The vendor shall provide a detailed description and specification of the items included in the quote.

The information submitted must be sufficient for the Government to assess the technical capability of these items to fulfill the same or similar end results as the solicited specifications.

(ii) Price - The quoted price will be determined by the total price provided in the pricing schedule.

Addendum to FAR 52.212-2, Evaluation – Commercial Items (Oct 2014) All prices will be determined by multiplying the quantities by the proposed unit price for all CLIN to confirm the extended amount or the total amount. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response shall meet the needs detailed in the Statement of Work. Responses should contain your best terms and conditions.

FAR 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services, Nov 2023 and Alternate I, Oct 2014

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (Nov 2023), Alternate I (Oct 2014), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Vendors must be actively registered in the System for Award Management (SAM) at the time of quote submission; the website is https://www.sam.gov/portal/public/SAM/ . Contact SAM at US Calls: 866- 606-8220, International Calls: 1-334-206-7828, however, a DUNS number must be known prior to registration. Call Dun and Bradstreet at 1-888-546-0024 to verify or apply for a DUNS number; the website is http://fedgov.dnb.com/webform.

FAR 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services, Nov http://www.sam.gov/

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services, Dec 2023

Additional FAR clauses cited in the FAR 52.212-5 clause are:

FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020) FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards, Jun 2020 (Pub.

L. 109-282) (31 U.S.C. 6101 note).

FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, Nov 2021 FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Nov 2023) FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) FAR 52.223- 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct. 2018)

CLAUSES/PROVISIONS BY FULL TEXT

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after

August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Contractors are not prohibited from providing—

(i) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer—

(1) A description of all covered telecommunications equipment and services offered (include brand;

model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision.

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of Provision)

FAR 52.204-26 Covered Telecommunications Equipment Or Services- Representation (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it

□ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of Provision)

FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) The contracting officer shall insert this clause in solicitations and contracts involving total small business set-asides. This includes multiple-award contracts when orders may be set aside for any of the small business concerns identified in 19.000(a)(3), as described in 8.405-5 and 16.505(b)(2)(i)(F).

(End of Clause)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

(a) The Contractor shall inform its employees in writing, in the predominant native language of the workforce, of contractor employee whistleblower rights and protections under 10 U.S.C. 4701, as described in subpart 203.9 of the Defense Federal Acquisition Regulation Supplement.

(b) The Contractor shall include the substance of this clause, including this paragraph (b), in all subcontracts.

(End of Clause)

ADDITIONAL CLAUSE/PROVISIONS BY REFERENCE

FAR 52.204-7 System for Award Management, Oct 2018 FAR 52.204-13 System for Award Management Maintenance, Oct 2018 FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, Nov 2021 FAR 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment, Nov 2021 FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation, Oct 2020 FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, Nov 2015 FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law, Feb 2016 FAR 52.211-6 Brand Name or Equal, Aug 1999 FAR 52.211-17 Delivery of Excess Quantities, Sept 1989 FAR 52.219-1 Small Business Program Representations, Sep 2023 FAR 52.219-1 Small Business Program Representations – Alternate I, Sep 2015 FAR 52.222-22 Previous Contracts and Compliance Reports, Feb 1999 FAR 52.225-13 Restrictions on Certain Foreign Purchases, Feb 2021 FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications, Jun 2020 FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management, Oct 2018 (31 U.S.C. 3332) FAR 52.232-39 Unenforceability of Unauthorized Obligations, Jun 2013 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, Mar 2023 FAR 52.233-1 Disputes, May 2014 FAR 52.233-3 Protest after Award, Aug 1996 FAR 52.233-4 Applicable Law for Breach of Contract Claim, Oct 2004 FAR 52.242-17 Government Delay of Work, Apr 1984 FAR 52.243-1 Changes -- Fixed Price, Aug 1987 FAR 52.243-1 Changes -- Fixed Price - Alternate I, Apr 1984 FAR 52.246-2 Inspection of Supplies -- Fixed-Price, Aug 1996 FAR 52.246-4 Inspection of Services – Fixed Price, Aug 1996 FAR 52.247-34 F.O.B. Destination, Nov 1991 FAR 52.249-4 Termination for Convenience of the Government (Fixed-Price)(Short Form), Apr 1984 FAR 52.252-1 Solicitation Provisions Incorporated by Reference, Feb 1998 (https://www.acquisition.gov/) FAR 52.252-2 Clauses Incorporated by Reference, Feb 1998 (https://www.acquisition.gov/) FAR 52.252-3 Alterations in Solicitation, Apr 1984 FAR 52.252-4 Alterations in Contract, Apr 1984 FAR 52.252-6 Authorized Deviations in Clauses, Nov 2020

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, Sep 2011 DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights, Dec 2022 DFARS 252.203-7003 Agency Office of the Inspector General, Aug 2019 DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials, Sep 2022 DFARS 252.204-7003 Control of Government Personnel Work Product , Apr 1992 DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support, Jan 2023

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation, Dec 2019 DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation, May 2021 DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, Jan 2023 DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors, Jan 2023 DFARS 252.223-7008 Prohibition of Hexavalent Chromium, Jan 2023 DFARS 252.225-7000, Buy American—Balance of Payments Program Certificate DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.225-7048 Export-Controlled Items, Jun 2013 DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports, Dec 2018 DFARS 252.232-7006 Wide Area Workflow Payment Instructions, Jan 2023 DFARS 252.232-7010 Levies on Contract Payments, Dec 2006 DFARS 252.243-7001 Pricing of Contract Modifications, Dec 1991 DFARS 252.244-7000 Subcontracts for Commercial Products and Commercial Services, Jan 2023 DFARS 252.247-7023 Transportation of Supplies by Sea, Jan 2023

DAFFARS 5352.201-9101 Ombudsman, Jul 2023 (Mrs. Susan R. Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-6668, email:

(susan.madison@us.af.mil)