FA442724Q0137 21 AS Auditorium Upgrade Combo.pdf

29 July 2024

MEMORANDUM FOR ALL PROSPSECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGAR AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Combined Synopsis & Solicitation, Request for Quotation (RFQ), FA442724Q0137, 21 ARS Auditorium Upgrade

1. The 60th Contracting Squadron at Travis Air Force Base intends to establish a Firm Fixed Price contract for an auditorium refresh for the 9th Air Refueling Squadron.

2. General Information:

Notice Type: Combined Synopsis/Solicitation Solicitation Number:

Title:

FA442724Q0137

21 ARS Auditorium Upgrade

Posted Date: 29 July 2024 RFQ Response Date: 14 August 2024 12:00 PM PST Set Aside: Total Small Business Set-Aside NAICS Code: 334310 – Audio and Video Equipment Manufacturing Point of Contact: Juliet Diggs juliet.diggs.1@us.af.mil

Maekyla Rosendo maekyla_jane.rosendo.3@us.af.mil

Site Visit Information:

Date: 31 July 0900 and 2 Aug 0900 Time: 0900 POCs: Capt Thaddeus Baxley –thaddeus.baxley@us.af.mil (707)-424-2114 Capt Jenn Ruth - jennifer.ruth.1@us.af.mil (707)-424-2114 Please confirm if you plan to attend the site visit no later than 4:00 PM PST the day prior.

Vendors attending the site visit should arrive to the Travis Air Force Base Visitor Center no later than 0830 to afford time to process background checks in order to attain a base pass. Please see the attached guides: TAFB Security - Jan 2024 and TAFB Security - Installation Access Disqualifiers for further details outlining the documents needed. Failure to bring the appropriate documentation will result in your inability to get a base pass to attend the site visit. No other dates or times will be offered to view the site.

3. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

mailto:juliet.diggs.1@us.af.mil mailto:maekyla_jane.rosendo.3@us.af.mil mailto:%E2%80%93thaddeus.baxley@us.af.mil mailto:jennifer.ruth.1@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561

4. This combined synopsis/solicitation is being issued as a Request for Quotation (RFQ) with solicitation number FA442724Q0137.

5. A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 effective 22 January 2024, Defense Acquisition Circular 20231222 effective 22 December 2023, and Air Force Acquisition Circular 2023-0707 effective 7 July 2023.

6. The North American Industry Classification System (NAICS) code for this solicitation is 334310 (Audio and Visual Equipment Manufacturing). Small Business Size Standard is 750 employees.

7. The contractor shall provide auditorium upgrades under a Firm Fixed Priced contract in accordance with (IAW) the attached Statement of Work. The following table contains the description of requirements for the Contract Line Item Number (CLIN) items to be acquired and the date and place of the delivery and acceptance and FOB point.

CLIN Description Quantity Unit Cost per

Unit Total

(USD $) (USD $)

21 ARS Auditorium Upgrade See Statement of Work for all additional details (Attachment 1).

1 Lot

TOTAL (US Dollars $) All CLINS

FOB Destination Place of Delivery:

Travis AFB, CA

By submitting a quote using this RFQ form, I confirm that the price quoted reflects that I have fully read and acknowledged ALL documents related to this RFQ and confirm that the company I am quoting on behalf of is able to meet all the requirements of this solicitation. INITIAL: ________

Business Name:________________________________________________________________________ Address: _____________________________________________________________________________ CAGE Code: _________________________________________________________________________ SAM UEI: _________________________ SAM Registration Expiration Date: _____________________

Socioeconomic Status (Check all that apply):

( ) Small Business ( ) SDB ( ) HUBZone ( ) Woman-Owned SB ( ) SDVOSB ( ) 8(a) ( ) EDWOSB ( ) Other – Please State:

Point of Contact Name/Phone Number: _________________________________________________ Point of Contact Email: ______________________________________________________________

Each offeror shall submit their certifications when submitting a quote.

8. The provision at FAR 52.212-1, Instructions to Offeror – Commercial Products and Commercial Services (Sep 2023) and the addendum, applies to this acquisition

Addendum to FAR 52.212-1, (b) Instructions to Offeror Commercial Items. Instructions to Offeror Commercial Items. Offeror shall include a statement specifying the extent of agreement with the terms, conditions, and provisions included in the solicitation. Quotes shall also contain all other documentation specified herein. Supporting documentation shall not exceed 20 pages.

The government reserves the right to evaluate the quotes and award without interchanges.

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

9. The provision at FAR 52.212-2, Evaluation - Commercial Products and Commercial Services.

(Nov 2021), applies to this acquisition.

Addendum to FAR 52.212-2(a), the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability of the item offered to meet the Government requirement in accordance with the Statement of need. The vendor shall provide a detailed description and specification of the items included in the quote. The information submitted must be sufficient for the Government to assess the technical capability of these items to fulfill the same or similar end results as the solicited specifications.

(ii) Price. The quoted price will be determined by the total price provided in the pricing schedule.

All prices will be determined by multiplying the quantities by the proposed unit price for all CLIN to confirm the extended amount or the total amount. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do

so. Each response must meet the minimum requirements of the solicitation. Responses should contain your best terms and conditions.

10. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (Nov 2023), Alternate I (Oct 2014), with their offer, or the offeror shall complete paragraph (b) of

FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Vendors must be actively registered in the System for Award Management (SAM); the website is https://sam.gov/content/help. Contact SAM at US Calls: 866-606-8220, International Calls: 1- 334-206-7828.

11. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services. (Nov 2023), applies to this acquisition.

12. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (May 2024) applies to this acquisition; additional FAR clauses cited in the clause are:

FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020) FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Nov 2023) FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) FAR 52.223- 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-33, Payment by Electronic Funds Transfer-system for Award Management (Oct.

2018)

13. CLAUSES/PROVISIONS BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or http://www.sam.gov/ services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—

(i) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer—

(1) A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision.

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of Provision)

FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of Provision)

FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) The contracting officer shall insert this clause in solicitations and contracts involving total small business set-asides. This includes multiple-award contracts when orders may be set aside for any of the small business concerns identified in 19.000(a)(3), as described in 8.405-5 and 16.505(b)(2)(i)(F).

(End of Clause)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

(a) The Contractor shall inform its employees in writing, in the predominant native language of the workforce, of contractor employee whistleblower rights and protections under 10 U.S.C.

4701, as described in subpart 203.9 of the Defense Federal Acquisition Regulation Supplement.

(b) The Contractor shall include the substance of this clause, including this paragraph (b), in all subcontracts.

(End of Clause)

14. CLAUSE/PROVISIONS by Reference:

FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.204-22, Alternative Line Item Proposal FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, Nov 2021 FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020) FAR 52.232-39 Unenforceability of Unauthorized Obligations (June 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Mar 2023) FAR 52.247-34, F.O.B. Destination (Nov 1991) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) (https://www.acquisition.gov) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) https://www.acquisition.gov/

(https://www.acquisition.gov) DFARS 252.204-7006 Billing Instructions-Cost Vouchers (May 2023) DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services— Representation (Dec 2019) DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 2021) DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) DFARS 252.225-7000, Buy American—Balance of Payments Program Certificate DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Jan 2023) DFARS 252.244-7000, Subcontracts for Commercial Products or Commercial Services (Nov 2023) DFARS 252.247-7023, Transportation of Supplies by Sea (Jan 2023) DAFFARS 5352.201-9101 Ombudsman (Jul 2023) (Mrs. Susan R. Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256- 6668, email:

susan.madison@us.af.mil)

15. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

16. Offerors shall provide quotes no later than 14 August 2024 at 12:00 PM PST to the 60th Contracting Office via email:

Ms. Juliet Diggs Ms. Maekyla Rosendo Contract Specialist Contracting Officer Email: juliet.diggs.1@us.af.mil Email: maekyla_jane.rosendo.3@us.af.mil

17. If there are any questions on this combined synopsis/solicitation, please contact the individuals above.

https://www.acquisition.gov/ mailto:susan.madison@us.af.mil mailto:juliet.diggs.1@us.af.mil mailto:maekyla_jane.rosendo.3@us.af.mil