QUESTIONS_ _ANSWERS.docx

QUESTIONS & ANSWERS

Q1) Since there was no Wage Determination (WD) in the solicitation can the Government please provide either the WD or the SCA WD reference number?

A1)The SCA wage determination number is: 2005-2070 Revision 14

Q2) In reading the requirements for past performance questionnaires and the solicitation, I do not see an attachment with the PPQ Form. Do you have a format you wish bidders to use?

A2) Past Performance Questionnaire Uploaded

Q3) Ref. PWS A1.2.6.b; Will a separate CLIN be added for the additional manning required to support the annual Air Shows, Special Events, Air Conferences, etc?

A3) No, the Air Shows, Special Events, Air Conferences, etc are included in the historical data.

Q4) Reference PWS Paragraph A1.1.g: The paragraph states that the Contractor is to ensure availability of vehicles to perform the requirements of this contract. Does the Government have an age limit on the vehicles?

A4) No, there is no specific age limit on the contractor provided vehicles. The contractor vehicles must comply with State and local licensing requirements and obtain an airfield operations pass in accordance with AFI 24-301 Vehicle Operations and TAFBI 13-103 Airfield Driving Instruction.

Q5) Reference PWS Paragraph A1.1.g: The paragraph states that the Contractor is to ensure availability of vehicles to perform the requirements of this contract. Does the Government have a minimum number of vehicles that are to be proposed by the Offeror?

A5) Due to the transient aircraft operations tempo and the nature of vehicles being down for maintenance occasionally, the contractor must determine the number of vehicles requiredto perform TA servicesin accordance with the PWS.

Q6) Reference PWS Paragraph A1.1.g: The paragraph states that Contractor provided vehicles shall be capable of towing AGE equipment in excess of 7,000 pounds. What is the maximum weight of AGE equipment the vehicles will be expected to tow?

A6) - The most commonly towed AGE equipment is the 150 lb fire bottle and a 5,800 lb electrical power cart. One of the heavier pieces of AGE equipment is the 8,800 lb air-conditioning cart (ACE); although this ACE cart rarely needs used but the situation may arise.

Q7) Reference PWS Paragraph A1.7: The paragraph lists the normal hours of operation as 24 hours a day, 7 days a week, including all holidays. Please confirm all Offerors are to have two persons minimum on site at all times during normal duty operations.

A7) The only requirement in the PWS to have two persons minimum is paragraph A1.2.a.2 for Distinguished Visitors. The contrator must be appropriately staffed to man 24 hours 7 days a week, providing safe performance of this contract.

Q8) Reference PWS Appendix 2: The Government-furnished listing does not have a computer printer listed. Will the Government allow a Contractor-furnished printer to be connected to the Government-furnished computer connected to the LAN?

A8) Appendix 2 b. Equipment and Furniture; has a 1 each laser printer listed as being provided by the government.

Q9) Reference PWS Appendix 2: The Government-furnished listing does not have a computer printer listed. If the Government provides printing capability, does the Contractor have responsibility for toner for their printing requirements?

A9) Appendix 2 b. Equipment and Furniture; has a 1 each laser printer listed as being provided by the government. Yes, the Contractor will have the responsibility for printer toner, paper, and any other office supplies needed to perform the contract.

Q10) Reference PWS Appendix 1 Transient Aircraft Historical Workloads: The Government’s estimate provides a count of aircraft by GFY and a monthly average. Please clarify if this number is the total of arrivals only or if it is a combination of arrivals and departures.

A10) Appendix 1 Transient Aircraft Historical Workloads lists the total number of aircraft, which would include a combination of arrivals and departures.

Q11) Reference PWS paragraph A1.2.2 and Appendix 1, E.1.1 and E.1.4. Please identify which aircraft listed in E.1.1 and E.1.4 typically will not have flying crew chiefs.

A11) All commercial aircraft do not have FCC’s but mechanics that are A&P qualified. Fighter aircraft do not have crew chiefs. Heavy aircraft arrive with and without crew chiefs. Helicopters normally come with crew chiefs.

Q12) Reference PWS paragraph A1.2.2 and Appendix 1, E.1.1 and E.1.4. Please describe the duties of the service provider when a crew chief is not available for an aircraft.

A12) Answer: Refer to paragraph A1.2.2 for processing services.

Q13) Reference PWS paragraph A1.2.2 and Appendix 1, E.1.1 and E.1.4. Please identify the total number of each type aircraft per year that the service provider must handle the duties of the crew chief.

A13) This has not been tracked in the past. However, various aircraft such as C-5 and C-17 and non- cargo aircraft are the type of aircraft that may not have a crew chief.

Q14) Please describe the full range of responsibilities the service provider has for commercial aircraft that may land at Travis AFB.

A14) The service provided are listed in para A1.2., A1.2.1, A1.2.2 up to A1.3. The government does not provide transportation for commercial aircraft carriers.

Q15) Reference Questions and Answers posted 9 Sep 2013, Q and A 10. To clarify the answer provided to the question, should the numbers shown on the workload chart really be multiplied by 2 in order to determine the number of arrivals and departures? For example, in the year 2012, the one (1) C/DC-9, would equal one (1) – arrival and one (1) – departure.

A15) This chart represents TA's interaction with a specific type of aircraft. For example: a C-130 arrived, did a quick turn and departed. The C-130 would be listed once on this chart. Or a C-5 arrived, stayed the night and departed the next day. The C-5 would be listed once on this chart. Or KC-135 arrived and flew a sortie (departed/arrived Travis) every day for 5 days in a row and then departed on the 6th. The KC-135 would be listed on this chart 6 times.

Q16) Per Instructions to offerors “General Information” section on page 44 of the solicitation, Past Performance Questionnaires (PPQ) are to be submitted no later than Sept 27, however the date printed on the questionnaire “cover letter” states Sept 20. Please clarify if PPQs are to be submitted by Sept 20 or Sept 27.

A16) 27 SEP 13

Q17) Ref. PWS A1.8 Quality Control Program: This paragraph states “The contractor shall provide a copy of its quality control procedures to the government.” Please clarify when this submittal is required.

A17) To be accomplished within the first 30 days.

Q18) Ref. PWS D1.14 Phase-In: This paragraph states “The contractor shall provide a complete phase-in plan …”. Please clarify the length of the Phase-in period and when the Phase-in plan is to be submitted.

A18) In the past it was within the first 30 days however contracting will have to clarify.

Q19) Reference PWS paragraph A1.2.2.m. What is the historical frequency of aircraft tows conducted by TA personnel?

A19) - 5

Q20) Reference PWS paragraph A1.2.2.m. Do all of the tows that are performed take place on “unobstructed, established taxiways and runways or parking ramps where taxi or towing lanes are marked with guide lines”?

A20) - Yes.

Q21) Will the dispatching of the transient services be done by the contractor? If so, is the contractor required to physically man the dispatch area or office for all hours of operation?

A21) - Yes, the contractor is responsible for their own dispatch. In the proposed contract we have removed the requirement and allowed the contractor to decide how and when to man dispatch.

Q22) Will the government please clarify the minimum number of personnel required to be on duty during normal operating hours Monday through Friday and Saturday and Sunday?

A22) – Previously answered.

Q23) Reference PWS paragraphs A.1.1.f and A.1.2.2.l. Both of these paragraphs reference the use of AMC Form 234, AMC Ramp Inspections Checklist. We have been unable to locate a copy of this form. Will the government please provide a copy for offerors’ review?

A23) – attached.

Q24) Reference PWS paragraphs A.1.1.f and A.1.2.2.l. Please provide the historical frequency of the AMC Ramp Inspections.

A24) - Every Sunday

Q25) Reference PWS paragraphs A.1.1.f and A.1.2.2.l. Please explain the activities required for an AMC Ramp Inspection.

A25) - Visual preflight inspection only of Commercially Chartered aircraft with military passengers. Attached is AFI 21-101 AMC Sup 1 attachment 13.

Q26) Reference PWS Section E, Appendix 1, E.1.1 and E.1.4. Will the government please provide please provide a percentage breakdown of the workload by weekdays vs. weekends as well as by shifts for weekdays and weekends?

A26) – For FY13 there has been 1493/1493 arrivals/departures totaling 2966. Days shift did 65%, Swings shift did 28%, and Mid shift did 7% of the workload.

Q27) Reference PWS paragraph A.1.1.g and Appendix 2, E.2.1.1.a. The PWS paragraph indicates the contractor is responsible not only a sufficient number of vehicles in order to meet the requirements of the contract, but also for the Follow Me signs. Yet Appendix 2 lists seven Follow Me signs as GFE. Who provides the signs, the government or the contractor? Please clarify.

A27) - The signs are provided by the government.

Q28) Reference Appendix 2, E.2.1.1.a. Are all seven follow me signs currently in use? If not, are they all fully-operational/in working order?

A28) – No only 3 of the 7 are in use.

Q29) PWS Ref A1.1.g. Question: Will the government provide the follow-me signs for the contractor furnished vehicles?

A29) Yes. Appendix 2 Government Furnished Tools and Equipment Inventory Lists a quantity of 7 Follow Me signs. Currently, 3 signs are is use.

Q30) PWS Ref A1.2.a.1.-6. Question: During the site visit the dispatch office was manned by a dispatcher to cover all the requirements listed in 1-6 with dispatch personnel. Will this position be required on this contract?

A30) We have removed the requirement for a dispatcher to allow the contractor more flexibility on personnel coverage during variations in workload. It will be up to the contractor to decide on which day and/or shift the dispatch office requires manning.

Q31) PWS Ref A1.2.a.3. Coordinate fuel delivery, maintenance and supply requirements, aircraft status and estimated time in commission changes with MOC, Building 31, extension 424-5641 or 424-5642 within 5 minutes of occurrence of the requirement. Question: Will the government clarify the requirement to notify MOC within 5 minutes if there is no dispatcher and all personnel are working on aircraft without radio contact.

A31) The contractor will have an inventory of 9 handheld radios and 3 truck base radios. The requirement for TA to notify MOC will consist of calling MOC via the radio to coordinate fuel delivery, maintenance and supply requirements, aircraft status and estimated time in commission changes

Q31) PWS Ref A1.2.2.m. Tow aircraft IAW applicable technical data. Tow clearances shall be coordinated through MOC. All tows must be started within 60 minutes of request. Notify MOC upon completion of all tows. Question: Will the Government clarify the contractor responsibility for towing and kneeling forward main landing gear, which requires the APU to be operated. Is this requirement a combined contractor and Government responsibility or entirely contractor. If combined contractor and Government, what number and for what functions are contractor personnel required i.e. towing, kneeling and operating the APU.

A31) This requirement will be combined contractor and government responsibility. The contractor will likely have to be able to provide a tow vehicle driver and tow supervisor. Aircraft specialist will be available to provide operation of APU and kneeling operation.

Q32)During the site visit it was noted that the distance between the transient alert office and the 900 ramp is approximately 2 miles. Will the government clarify the number of vehicles required to cover all transient parking ramps simultaneously?

A32) We will not require the contractor to provide a certain number of vehicles. That will be up to the contractor. Currently there are three follow me vehicles in operation.

Q33) PWS Ref A1.2.1.a. Manage all phases of aircraft maintenance. Coordinate with and assist government specialists and ground support. Question: Will the government clarify and confirm that once the aircraft is handed over to the specialist that the aircraft is the repair shop responsibility till it is returned to FMC status At which time TA assumes responsibility.

A33) TA will be involved with managing all phases of aircraft maintenance and assist government specialists and ground support.

Q34) PWS Ref A1.2.2.n. Perform routine maintenance as required, including, but not limited to: 1. Remove and install routine components such as panels, doors, radomes, cowling, travel pods, hardware, and wheel and tire assemblies. 2. Perform operational check on aircraft systems such as brakes, steering, fire detection, windshield wiper, hydraulic, lighting, and drag chute. Question: Is the contractor responsible for operating the APU, kneeling, opening cargo doors and visor to perform operational checks and routine maintenance?

A34) Aircraft specialist will be available to provide operation of APU, kneeling operation, opening cargo doors and visor.