COMBO.pdf

COMBINED SYNOPSIS/SOLICITATION

FA441825Q0052

2 each 40-Ton Chilled Water HVAC units

JOINT BASE CHARLESTON (JB CHS), SC

i. This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. This solicitation is issued as a request for quote (RFQ). Submit written quotes (oral quotes will not be accepted) on RFQ reference number FA441825Q0052.

iii. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, Effective 06/11/2025.

iv. This procurement is being solicited as a total small business set-aside. The North American

Industry Classification System (NAICS) code is 333415 with a small business size standard of 1,250 employees.

v. The purpose of this combined synopsis and solicitations is for two Trane 40-ton Chilled

Water HVAC Units in accordance with (IAW) the Salient Characteristics (Attach. 2).

vi. The contract line-item numbers (CLINs) schedule is provided in Attachment 3 - RFQ Fill- in Sheet.

vii. Delivery Date (or Period of Performance): 120 days after receipt of order (ARO).

viii. The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Specific instructions are included as follows:

a. There are (4) attachments:

Attachment 1: Provisions and Clauses Attachment 2: Salient Characteristics Attachment 3: RFQ Fill-in Sheet Attachment 4: Brand Name Justification

b. A response to this RFQ shall consist of (1) completion of Attachment 3 – RFQ Fill-in

Sheet.

c. A Firm Fixed Priced Purchase Order is anticipated.

d. Questions pertaining to this requirement shall be submitted No Later Than 2:00 PM EST, on Wednesday, 6 August 2025 to the individual(s) referenced in section f. below.

e. Quotes shall remain valid for at least 45 days following the RFQ closing date.

f. Please email your quote to the Contract Specialist, SrA Loryn Heckathorn, at loryn.heckathorn@us.af.mil and the Contracting Officer, MSgt Octavio Valverde, at octavio.valverde@us.af.mil No Later Than 2:00 PM EST, on Tuesday, 12 August 2025.

g. All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

ix. The provision at FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition with the following Addenda;

The Government will award a contract resulting from this solicitation on the basis of the lowest evaluated priced offer meeting or exceeding the acceptability standards for non-cost factors.

The following factors shall be used to evaluate offers in the following relative order of importance:

1.Price 2.Technical

Price – Award will be based on initial response. Offerors are encouraged to quote their most advantageous pricing up front. The Government will first rank quotations in order from lowest to highest total price.

Technical – The lowest priced quotation will then be evaluated to determine technical capability. Technical capability is defined as follows:

a. Technically acceptable – Offeror's quote meets exact specifications listed in the Salient Characteristics.

b. Technically unacceptable - Offeror's quote does not meet exact specifications listed in the Salient Characteristics.

If the lowest priced quotation is determined to be technically acceptable, then the offer represents the best value for the Government and the evaluation process stops at this point. If the lowest priced quotation is not determined to be technically acceptable, then the next lowest priced quotation will be evaluated, and the process will continue until an offer is found to be technically acceptable, or until all offers have been evaluated. The Government shall then make a best value award decision.

The Government intends to award a contract without interchanges with respective offerors. The Government, however, does reserve the right to hold interchanges with one, some, none, or all offerors.

x. All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications-Commercial Services or complete electronic annual representations and certifications at the System for Award Management http://www.sam.gov.

xi. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Services, applies to this acquisition.

xii. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See Attachment 1 “Provisions and Clauses” for FAR clauses cited in the clause that are applicable to the acquisition.

xiii. The contract requirements or terms and conditions as determined by the Contracting

Officer that apply to this acquisition are referenced in Attachment 1 “Clauses and Provisions”.

xiv. This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

xv. Offerors must submit responses to this Combined Synopsis/Solicitation electronically by email to the below individuals No Later Than Friday, 8 August 2025, 2:00 PM

EST.

Email To: loryn.heckathorn@us.af.mil and octavio.valverde@us.af.mil.

mailto:loryn.heckathorn@us.af.mil mailto:octavio.valverde@us.af.mil