NPTU_PWS__20_Dec_2018.pdf

Joint Base Charleston

Performance Work Statement Nuclear Power Training Unit (NPTU) Facility Preventive Maintenance, Inspection & Repair Services

KNICHEL, CHARLES M GS-12 USAF AMC 628 CES/CEOES

12-20-2018

1.0 PURPOSE

The purpose of this requirement is to provide the 628th Civil Engineer Squadron (CES) a preventive maintenance, inspection (PMI), and repair service contract for a US Navy training command (i.e., training facilities, warehouses, industrial areas, office areas, piers, electrical substations, barges, etc.) located primarily in a concentrated, high security waterfront complex on Joint Base Charleston-Weapons Station (JBC-WS). The tenant and end-user who resides in this complex is the Nuclear Power Train Unit (NPTU), whose responsibility is to provide final operational instruction, and qualify enlisted and officer students as nuclear propulsion plant operators for service in the Navy’s nuclear submarine and surface fleet. This training mission is fully supported by multiple facilities containing both academic and industrial areas requiring a high state of readiness for mission success.

1.1 BACKGROUND

628 CES is the infrastructure and facility sustainment component of the U.S. Air Force, Air Mobility Command’s 628th Air Base Wing providing installation support to supported commands and tenants of Joint Base Charleston (JB-CHS). The 628 CES delivers installation support services to several Mission Partners and mission ready forces across all geographic locations within the boundaries of JB-CHS. As a result of the 2005 Base Realignment and Closure (BRAC) Commission, two (2) military bases consisting of Charleston Air Force Base (CAFB) and the Naval Weapon Station (NWS) were consolidated into one (1) base thereby named Joint Base Charleston. Charleston Air Force Base proper is referred to as Joint Base Charleston-Air Base (JBC-AB) and the Naval Weapons Station hereto in is referred to as Joint Base Charleston-Weapons Station (JBC-WS).

1.2 GENERAL REQUIREMENTS

The work described herein covers the completion of periodic Preventive Maintenance and Inspections (PMI) of Real Property (RP) facilities, Real Property Installed Equipment (RPIE), and NPTU specialized equipment designated non-Real Property Installed Equipment (non-RPIE) incidental to the operations and maintenance of the facilities; which includes, but is not limited to, utilities, electrical, mechanical, plumbing, building interior, building exterior, painting, miscellaneous building requirements, miscellaneous equipment requirements, and computerized Direct Digital Controls (DDC) monitoring and sensors. In addition, routine, urgent, and emergency corrective maintenance and repairs identified by service calls and/or during performance of PMI will be required to restore facilities and equipment to safe and reliable operations.

Except where otherwise stated, the contractor shall furnish all labor, supervision, management, administration, tools, materials, equipment, transportation, communications, and other items necessary to provide the services described in this Performance Work Statement (PWS) for a firm, fixed-price. This PWS will also apply a contractor Limit of Liability (LOL) for repairs and other corrective actions associated with specific work orders and service calls issued by the 628 CES Contracting Officer Representative (COR) for RP facilities and RPIE, or the NPTU Operations Department COR for Navy-owned non-RPIE (Sections 2.2 & 2.3).

The nature of the work performed by NPTU requires a physically secure area with redundant controls.

The majority of NPTU areas covered under this PWS are contained within a separate secured perimeter with controlled access requirements more robust than those required for JB-CHS access. All contractor employees must first meet JB-CHS installation access requirements as outlined in Section 5.6 and Appendix J before access may be granted into NPTU. Un-escorted contractor general access to NPTU requires adjudicated clearances in accordance with Contractor Industrial Security requirements and must be coordinated with the U.S. Government. Additionally, several areas within the NPTU complex will still require escorted access. Work required for these areas, such as maintenance to the heating, A/C, ventilation, and/or electrical systems, replacement of door and/or hardware, walls, ceilings, flooring, etc., shall be performed only after meeting specific NPTU security requirements. See Appendix L, NPTU Contractor Special Conditions for additional details and requirements.

1.2.1 STANDARDS

The contractor shall be responsible for maintaining all listed facilities, systems, and equipment in a safe and reliable condition. Preventive maintenance, inspection, and repair standards consistent with Industry Best Practices and Manufacturer’s Recommendations, except as otherwise specified in this PWS, shall be applied to prevent deterioration beyond that which results from normal wear and tear. Identified deficiencies shall be corrected in a timely manner to assure full life expectancy of the facilities, systems, and equipment.

See Section 2.3 for response requirements. All work shall comply with current building and safety codes, NPTU Contractor Special Conditions, applicable technical standards, manufacturer Operations & Maintenance (O&M) manuals, Operations & Maintenance Support Information (OMSI) manual, appropriate Unified Facility Criteria (UFC), and local, state, and federal regulations. See Table 1-0 below for references requiring compliance. All conflicts identified in applying referenced standards for RP Facilities, RPIE and non-RPIE shall be communicated in writing to the respective COR for resolution.

Table 1-0 - References

AFI 32-1066 Backflow Prevention Program

AFI 32-7064 Integrated Natural Resources Management

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFOSH STD 91-501 Air Force Consolidated Occupational Safety Standard

USACE EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

29 CFR series (1904, 1910, 1926)

Occupational Safety and Health Act (Public Law 91-596)

SC DHEC 44-55-10 Safe Drinking Water Act

UFC 3-110-04 Roofing Maintenance and Repair

UFC 3-190-06 Protective Coatings and Paints

UFC 3-560-01 Operation and Maintenance (O&M): Exterior Power Distribution Systems

UFC 4-150-02 Dockside Utilities

OPNAV 11310.3C Operation and Maintenance Policy for Shore to Ship Power

OPNAV 5530.14 Navy Physical Security

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting, operational checks, and any required testing. Upon completion of work, the contractor shall ensure all facilities, structures, systems, and equipment are free of missing components or defects, which would affect the safety, appearance, or habitability of the facilities and structures, or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repair/replacement parts shall be new and not used or remanufactured unless specifically authorized in writing by the 628 CES COR for RP facilities and RPIE, and the NPTU Operations Department COR for non-RPIE. The quality of PMI and repairs shall meet the applicable OMSI manual or manufacturer’s standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor work practice deficiencies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use. Any deviations must be approved by the 628 CES COR and the NPTU Operations Department COR.

Work site housekeeping is an expected standard. The contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed. When applicable, the contractor must follow JB-CHS policies and procedures regarding hazardous material handling, storage, removal, and clean-up (see Section 5.9 through 5.9.4).

1.2.2 MANAGEMENT

The contractor shall provide a Project Manager (PM), who shall be present on site during normal hours of operation (Section 5.11) to provide leadership, guidance, and supervision to all contractor employees. The Project Manager shall also be responsible for coordination, scheduling, monitoring, and ensure all aspects of facility maintenance are successfully executed, to include, but not limited to planning and scheduling of PMI and Service Calls, cost accounting, report preparation, establishing and maintaining records, and quality control to ensure PWS requirements are met. The Project Manager shall ensure that during hours of operation there are appropriately trained technicians present on site to meet service call response requirements. The PM shall serve as the contractor’s primary Point-of-Contact (POC) for the 628 CES COR (for RPIE) and the NPTU Operations Department COR (for non-RPIE) and provide after-hours contact information for coordination of emergency contractor response when requested.

1.2.3 WORK CONTROL COORDINATION, EQUIPMENT SHUTDOWNS &

SERVICE INTERRUPTIONS

Contractor work shall not interfere with normal Government business. The contractor shall provide advanced notice of all scheduled work activities (PMI & corrective/repair) to the 628 CES COR, NPTU Operations Department COR, and the NPTU Work Control Officer (WCO) for review and coordination in accordance with NPTU Contractor Special Conditions. See Section 2.2.2 for specific schedule requirements. All required submittals shall be coordinated through the 628 CES COR. Contractor work planning and scheduling must comply with the requirements of the NPTU Contractor Special Conditions to obtain a Work Authorization Form (WAF) from the WCO.

In those cases where work interference is unavoidable, the contractor shall coordinate with the COR and the NPTU Operations Department to minimize the impact and effects of the interference. The contractor shall notify the COR of any difficulty in scheduling work due to Government controls and constraints.

Prior approval is required, except in emergencies, for work requiring shut-down of equipment, or disconnection or interruption of any utility. See NPTU Contractor Special Conditions for details. In cases where emergency shutdown is necessary, the contractor shall notify the COR and immediately inform the NPTU Operations Officer.

1.2.4 CAPABILITY, TRAINING & QUALIFICATION

The contractor shall be responsible to ensure that all trades performing work under this contract possess the proper experience, qualifications and or certification in their respective trades as well as ensure all required safety training is current and documented. The contractor shall maintain required records of all employee training and certification, and provide copies of requested documentation to the Contracting Officer (CO) or COR upon request.

1.2.5 WARRANTIES

The contractor will warranty repairs for the length of time consistent, but not less than 90 calendar days, with the equipment or repair/replacement part manufacturer’s recommended commercial standard warranty to include parts and labor. If reconditioned parts are provided (see Section 1.2.5), the reconditioned parts shall carry the same warranty provisions as originally provided by the contractor for new parts. For record purposes, warranty repair information shall be submitted to the appropriate COR for materials and parts along with the written repair report as stated in paragraph Section 2.4.3.

The contractor shall report to the COR all defects in workmanship, material, parts, or improper installation.

The contractor shall verify warranty coverage with the COR and NPTU Operations Department COR prior to performing repair work.

2.0 SCOPE OF WORK

The contractor shall provide qualified personnel to perform PMI and Repair Services for NPTU Facilities located on JBC-WS (see Appendix E – Facility Inventory) as described in this PWS with a focus on safety and customer satisfaction and responsiveness. The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish requirements IAW this PWS and make recommendations when necessary to meet the overall standard of safe and reliable operation of all systems and equipment as well as continued sustainment of facilities and structures.

Work performed consists of PMI and/or repair of RP Facilities, RPIE, and non-RPIE (see Appendix A & B – Equipment Inventory). The work shall be performed at various locations and will vary from facility to facility. The following are examples of the dispersion of work, but not limited to:

a. Real Property RP Facilities and RPIE:

(1) Primary Site Building B2314 (TSB1), B2701 (TSB2), B2711 (TSB2A), B2626 (SAEP)

(2) Pier X-Ray North (B420), X-Ray South (B2312), (includes north extension)

(3) Remote Site Building B339 (WS North Annex), Warehouses 3544 & 3546 (South Annex)

(4) Water Chillers/Air Conditioning Units with all associated ducts, supply and return vents

(5) Air Handling Systems

(6) Pumps (Fire Pumps excluded)

(7) Electric Motors and Controllers

(8) Chilled Water Piping Systems

(9) Chilled Water System Chemical Treatment, including Chemicals and analysis.

(10) Variable Frequency Drives (includes programming)

(11) Computer Room Air Conditioning Units (CRU’s)

(12) Mechanical Thermal Insulation

(13) HVAC Direct Digital Control (DDC) Systems, including repair, maintenance and programming.

(14) Electric Humidifiers

(15) Emergency Generators (including engine drive units)

(16) Exhaust Fans

(17) Variable Air Volume Terminals

(18) Plumbing, exterior: From the building shutoff valve to the building (includes all dedicated building backflow preventers, water supply lines, spigots, cutoff valves). See Appendix G, Points of Demarcation.

(19) Plumbing, interior: Piping, valves, fixtures, backflow preventers, sinks, water closets, water fountains, supplies and drains to HVAC, roof drains, etc.

(20) Sewer: responsibility for sewer lines will be in accordance with Appendix G, Points of Demarcation.

(21) Eye Wash Stations: PMI and repairs to permanently installed units only

(22) Electrical Low Voltage (<600 VAC) to include secondary side of main distribution panels and all components downstream

(23) Electrical High Voltage Substations (total 8 substations). See Appendix I

(24) Above ground & underground fuel storage tanks

(25) Service calls (Emergency, Urgent, and Routine Service calls)

(26) Exterior lighting to include parking lot and pier lighting, and any lights attached to the buildings (street lights on utility poles not included)

(27) Signage attached both inside and outside of the buildings IAW UFC 3-120-01: Air Force

Sign Standard.

(28) Roll-up and Blast Door services

(29) 9 Security Posts (stand-alone) and associated support systems (excludes window AC units)

(30) Building Envelope Repairs Any building and structure problems {including doors and door hardware, roof leaks, wall leaks, window repairs, lock repair or replacement, floor repair (VCT, sheet vinyl, carpet, ceramic tile, concrete, etc.), wall repairs (sheet rock, plaster, wall paper, ceramic tile, brick, concrete block, etc.), small painting projects in conjunction with other repairs.

b. Non-Real Property Facilities & Non-RPIE:

(1) HPAC/LPAC Air Compressors/Regulators (non-fire suppression system)

(2) HVAC, Electrical & Plumbing on Barges (IX-516, YFN-797, YC-1596, YNFX-20)

(3) Temporary Trailers B2341 A & B

(4) Temporary Shelterworx storage containers (non-fire alarm and suppression systems)

(5) Lockers

(6) Interior Light Bulb Replacement (bulb costs and inventory responsibility of NPTU)

(7) Equipment specifically listed in Appendix B, Equipment Inventory - Non-Real Property

2.1 DESCRIPTION OF SERVICES

2.1.1 REAL PROPERTY FACILITY INSPECTIONS (BUILDING ENVELOPE)

All facilities (and specified RPIE) listed in Appendix E as well as all exterior systems of each building (see Appendix G - Points of Demarcation) shall be inspected to generally assess current facility and equipment condition for safe and proper operation, as well as assess life cycle sustainment condition for future project programming, equipment modernizations, and facility restoration/renovation. No Preventive Maintenance is expected during facility inspections, although minor deficiencies below the LOL can be immediately corrected and documented. Deficiencies that exceed the LOL, or are to be deferred, shall be documented as described below. These inspections shall include all disciplines, such as structural, electrical, and mechanical. Structural inspections shall include, but not limited to discovering such items as broken windows, leaves on the roof, mildew on the exterior of the building, locks that require servicing, broken skirting around structures, broken and/or excessive rain gutter debris, etc. Electrical inspections shall include such items as light lamps burned out, inoperative light sensors, switches that do not operate correctly, emergency and exit lights, parking lot lights, etc. Mechanical inspections shall include such items as heating and A/C operation, Direct Digital Controls (DDC) control functions, exhaust fans, plumbing fixtures, pumps, etc. The contractor is responsible for meeting the following specific requirements for facility inspections:

- The contractor shall prepare and submit a facility inspection schedule to the COR for acceptance.

The schedule shall accomplish inspection of 20% of listed facilities each contract year such that 100% of facilities are inspected by contract end.

- The contractor shall develop and submit a facility attribute checklist to the COR for acceptance in the first month of the Base Year and prior to completing any inspections. An example checklist is included in Appendix F.

- Any proposed changes to the accepted checklist throughout the duration of the contract must be submitted to the COR for acceptance prior to use by the contractor.

- The checklist must contain the minimum general inspection attributes listed below, the facility number/description, date of inspection, attribute inspector’s name and signature, and contractor’s assessment of each general attribute, as well as an overall facility condition assessment.

- All deficiencies shall be documented and a proposed disposition identified. This includes on-the-spot corrected deficiencies, deferred deficiencies to be addressed later via the Service Call/Work Order process, and identified deficiencies estimated to exceed the LOL.

- The contractor shall inspect all facilities scheduled each contract year using the accepted attribute checklist and submit completed forms to the COR within 7-days of completion.

- Inspections shall be performed by personnel with experience commensurate with the attributes being inspected.

- Minimum General Inspection Attributes to include:

o Roof & Roofing Elements o HVAC & Mechanical o Plumbing & Fixtures o Electrical & Lighting o Exterior Façade & Appurtenances o Interior Finishes & Floor Coverings o Foundation & Exterior/Interior Structural o Fenestrations o General Safety

2.1.2 REAL PROPERTY INSTALLED EQUIPMENT (RPIE)

Real Property Installed Equipment (RPIE) is defined as an item of Government-owned or leased accessory equipment, apparatus, and fixtures that are affixed and built into a facility as an integral part of that facility and are generally installed during initial construction. The equipment must be necessary to make the facility complete, and if removed, would destroy or severely reduce the designed usefulness and operation of the facility.

The contractor will be responsible for accomplishing preventative maintenance and repair of RPIE listed in Appendix A, IAW Sections 1.2.1 (Standards), 2.2 (Preventive Maintenance & Inspection), and 2.3 (Repairs & Service Calls).

The contractor should recognize untimely response to repair requirements and lower levels of PMI can result in increased repair frequencies and additional material costs. Excessive or repeated system breakdowns or deficiencies may be considered by the Government as an indication of unsatisfactory contractor performance of PMI. The contractor may, at his/her option and at no additional cost to the Government, increase the level and/or frequency of PMI to achieve improved performance.

The following sections (2.1.2.1 through 2.1.2.9) provide additional details and requirements pertaining specific equipment and services.

2.1.2.1 HVAC SYSTEMS MAINTENANCE

The contractor’s PMI program shall ensure all heating, ventilation and air conditioning systems are properly cleaned, lubricated and performing to design standards by following the specific manufacturer's recommended maintenance schedule, to include periodic balancing when required. The contractor shall maintain all HVAC systems and equipment to ensure they are safe, fully functional, and operational. The contractor shall not vent or otherwise dispose of any Class I ozone depleting refrigerant (Section 5.11) in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with all Federal, State, and local environmental regulations. All changes in refrigerant inventory shall be reported to NPTU Operations Department COR.

In addition, each facility HVAC system (spring) and heating system (fall) shall be tested to ensure the highest operational confidence prior to peak seasonal demand. This operational test can be in conjunction with any other scheduled maintenance or repair.

As a part of normal sustainment of HVAC systems, the contractor shall also include manufacture’s recommended requirements for Humidity Control Systems (HCS) where specified. Specifically, all HCS serving IT communication and data processing room applications shall be operated and maintained to control humidity levels IAW industry standards in addition to manufacture’s requirements.

2.1.2.2 GENERATOR MAINTENANCE

The contractor shall perform PMI, operational inspections, and repairs for the RPIE Emergency Generators serving all facilities.

The contractor shall include, in addition to manufacture’s requirements, a monthly generator run, and inspection to verify operability, fuel levels, run time, and document the difference in run time from previous inspection. Fuel levels for all emergency generators shall be maintained greater than 80%. The contractor shall notify the COR and NPTU Operations Department COR when fuel levels fall below 80%, and prior to transferring/adding fuel.

2.1.2.3 TRANSFER SWITCH OPERATIONAL LOAD CHECKS

The contractor shall perform an annual operational check of all transfer switches to ensure automatic transfer of power operates as designed. The contractor shall coordinate testing with the COR and NPTU Operations Department COR for scheduling and notifications IAW Section 1.2.3. Operational transfer switch verifications for all generators need not be completed at the same time, but may be coordinated on a rotating basis with the monthly generator runs as much as practical.

2.1.2.4 DIRECT DIGITAL CONTROLS (DDC)

The contractor shall be responsible for monitoring, adjustment, troubleshooting, and preventive and corrective maintenance, for all DDC associated with operating components and equipment. For DDC associated with HVAC systems, the contractor will ensure it is fully functioning and make recommendations for set point adjustments necessary to achieve the most efficient use of energy in accordance with the Joint Base Charleston Energy Management Policy.

2.1.2.5 COOLINGTOWER MAINTENANCE

The contractor shall perform PM and operation inspection IAW EPA guidelines and AFI 32-1054 to ensure water quality standards are maintained. The use of AF Form 1457, Water Treatment Operating Log for Cooling Tower Systems shall be mandatory. The contractor shall clean the tower no less than annually to ensure operational efficiency. See Appendix J – Engineering Technical Advisory: Legionellosis Mitigation Actions.

2.1.2.6 ASBESTOS CONTANING MATERIALS (ACM)

Awareness for potential Asbestos Containing Materials shall be a consideration in contractor work planning. Intrusive work activities including, but not limited to, replacement of acoustic ceiling panels, floor tile removal/replacement, removal of gasket material, drywall repairs, and piping insulation, shall not be initiated without specific authorization from the NPTU Work Control Officer. Communication and coordination of these type work activities shall be incorporated into the contractor’s routine work flow process to ensure no inadvertent asbestos abatement activities are conducted and associated exposures experienced.

2.1.2.7 LOCKSMITH SERVICES

The contractor is not required to perform traditional locksmith services. All maintenance and repairs to locks and locking mechanisms (i.e., key & tumbler, push button combination, and RFID) are assigned to NPTU locksmith personnel. The contractor may be requested to provide support and coordinate with the NPTU locksmith for this work via a service call issued by the COR. LOL will apply. The contractor is responsible for the following:

− Repairs, replace, and maintain door closers and actuators − Repair, replace, and maintain hinges − Repair, replace, and maintain knobs, handles, and mechanisms (excludes cores, keying, etc.)

2.1.2.8 SECURITY GATES

No PMI is required for site vehicular access gates. Repairs may be assigned via a service call issued by the COR. LOL will apply.

2.1.2.9 ANNUAL TESTING/INSPECTION/REPAIR OF FACILITY BACKFLOW

PREVENTERS

The contractor shall develop and implement a program to perform annual testing/inspection/repair of NPTU facilities backflow preventers to ensure trouble-free operation IAW AFI 32-1066, Backflow Prevention Program. The NPTU facility backflow preventer’s inventory is provided in Appendix H.

2.1.2.10 SUBSTATION MAINTENANCE

PMI on RPIE listed for each substation in Appendix I shall be performed IAW applicable sections of OPNAVINST 11310.3C annually. Portions of shore to ship electrical distribution from pier-side cable connector to shipboard shore power receptacle are non-real property and are excluded from contractor responsibility for maintenance and repair.

Annual PMI scheduling shall be coordinated with the COR and NPTU. All repairs and corrective maintenance will apply a $3000 LOL on RPIE Electrical Substations.

2.1.3 NON-REAL PROPERTY (NON-RPIE)

Non-real Property Installed Equipment (Non-RPIE) is described as organizational, collateral, or mission related equipment, apparatus, and fixtures that are not integral to the facility and can be removed without physical damage or are not essential to its function. Temporary and relocatable structures are also not considered Real Property.

The contractor shall perform PMI, repair services, and provide general electrical, mechanical, and plumbing services for Navy owned non-real property facilities (barges, trailers, etc.), and non-RPIE equipment listed in Appendix B. The NPTU Operations Department COR will be the designated COR for non-RPIE maintained under this PWS. Administrative and work control processes will be IAW the NPTU Contractor Special Conditions for PMI and repairs on non-RPIE. Any amplifying details are listed in the subsequent sections below for the respective Non-RPIE facilities, structures, and equipment.

2.1.3.1 HPAC & LPAC COMPRESSORS & COMPRESSED AIR SYSTEMS

The contractor’s PMI program be IAW manufacturer’s recommended maintenance schedule.

2.1.3.2 HVAC SYSTEMS MAINTENANCE

The contractor’s PMI program shall ensure all heating, ventilation and air conditioning systems are properly cleaned, lubricated and performing to design standards by following the specific manufacturer's recommended maintenance schedule, to include periodic balancing when required. The contractor shall maintain all HVAC systems and equipment to ensure they are safe, fully functional, and operational. The contractor shall not vent or otherwise dispose of any Class I ozone depleting refrigerant (Section 5.11) in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with all Federal, State, and local environmental regulations. All changes in refrigerant inventory shall be reported to NPTU Operations Department COR.

In addition, each facility HVAC system (spring) and heating system (fall) shall be tested to ensure the highest operational confidence prior to peak seasonal demand. This operational test can be in conjunction with any other scheduled maintenance or repair.

As a part of normal sustainment of HVAC systems, the contractor shall also include manufacture’s recommended requirements for Humidity Control Systems (HCS) where specified. Specifically, all HCS serving IT communication and data processing room applications shall be operated and maintained to control humidity levels IAW industry standards in addition to manufacture’s requirements.

2.1.3.3 ENGINEROOM TEAM TRAINIER (ERTT) HVAC

The ERTT HVAC system supports two 25K ft3 training simulators located in B2701 (TSB-2). This is a cross connected HVAC system utilizing four outdoor 27.6-ton chillers, eight 3500 to 3750 CFM Air Handling Units (AHU), two Energy Recovery Ventilators (ERV), and multiple fans, heaters, and Variable Air Volume (VAV) units.

The contractor is responsible for PMI and repairs in accordance with the manufacture’s O & M manual at the specified frequency. This is considered a critical HVAC system and failure of any HVAC component will require immediate service to mitigate mission impact and protect these mission essential training assets.

Service calls issued during contractor normal hours of operation will be URGENT, and the contractor will respond in accordance with Section 2.3.2. Service calls issued after contractor normal hours of operation, weekends, and holidays will be EMERGENCY, and the contractor will respond in accordance with Section 2.3.3.

2.1.3.4 INTERIOR LIGHTING BULB REPLACEMENTS

The contractor shall be responsible for bulb and element replacement on all interior electrical lighting fixtures to include all buildings, barges and trailers, with the exception of the IX-516 barge lower hold area.

NPTU is responsible for purchasing all interior bulbs and elements, and will issue necessary replacements to the contractor upon request. All removed bulbs to be characterized as Universal Waste will be turned in to the designated Operations Department representative within one business day following replacement.

2.1.3.5 PORTABLE BACKUP GENERATORS AND ENGINE DRIVE UNITS

The contractor shall perform PMI, and operational test runs on tow-behind, trailer-type, portable backup generators and associated engine drive units only. The contractor shall be responsible to ensure continuous operation and maximize useful life. The contractor shall perform PMI and repairs in accordance with industry standards and/or manufacturers’ recommendations. All PMI shall meet compliance requirements for any applicable regulatory air and discharge permits in effect.

The contractor is not responsible for transportation or fueling of backup generators. The contractor will conduct PMI and repairs at normally stored (B339) or in-service locations. The NPTU Operations Department COR shall be notified at least 5 business days prior to contractor scheduled PMI and/or repairs to coordinate required fueling.

2.2 PREVENTIVE MAINTENANCE & INSPECTION (PMI)

The contractor shall perform PMI on facilities, structures, systems and equipment listed in Appendix A & B, IAW the minimum standards set forth in Section 1.2.1. PMI consists of, but is not limited to, inspection, operational checks, lubrication, calibration, adjustment, re-programing, and minor part and component replacement (e.g., filters, belts, hoses, fluids, oil, grease, or other consumables) due to wear, ensuring equipment is maintained in a safe and fully operational condition, and to minimize malfunction, failure or continued deterioration of equipment until the next scheduled PMI. Completion of all scheduled and unscheduled PMI includes proper documentation and submission of a PMI report IAW Section 2.4.1. The identification of any other than minor part and component replacement or other contractor recommended preventive or corrective actions required to ensure the equipment is operating per manufacturer’s standards shall be communicated to the respective COR for RPIE and non-RPIE by documenting the necessary or recommended repair or corrective maintenance on the completed PMI report. The contractor shall complete all inspections, operational checks, lubrication, calibration, adjustments, re-programing, and minor part and component replacement estimated to be under the LOL (Section 2.3) and provide all necessary labor, services, parts, and materials as part of the PMI firm fixed-price for both RPIE and non-RPIE.

2.2.1 PREVENTIVE MAINTENCE & INSPECTION PLAN (PMIP)

Using the standards set forth in Section 1.2.1, the contractor shall develop and submit a Preventive

Maintenance and Inspection Plan (PMIP) to the COR for acceptance within 30-days of contract award. The Plan shall be organized to clearly differentiate RP/RPIE and non-RPIE items. The plan shall also include a PMI Task List (PMTL) for each facility, structure, system, and piece of equipment listed. The PMTL shall clearly identify the item and location (facility number, etc.) and list all recurring preventive maintenance tasks and inspections along with the reference standard, a brief narrative description of each task or inspection, specified frequency of occurrence (daily, weekly, monthly, etc.), and any other requirements, including, but not limited to: recommended craft or trade, coordination or special permissions required, common or special tools necessary, supplies, materials and other consumables (lubricants, O-rings, filters, gaskets, etc.), and estimated time for completion.

2.2.2 SCHEDULES

Based on the PMIP, the contractor shall submit two PMI schedules to the COR within 30-days of contract award. The first schedule shall be a rolling 30-day projection of all scheduled PMI (excluding Daily PMI) and proposed repair work. The 30-day schedule shall be updated at least weekly and a copy submitted to the COR and NPTU Operations Department COR IAW Section 1.2.3. The second shall be a comprehensive PMI schedule that includes all PMI with a frequency of monthly or greater identifying the planned completion week through the duration of the contract. The contractor’s comprehensive PMI schedule should be compatible with the contractor’s facility inspection schedule required by Section 2.1.1 and may be combined. Once the initial comprehensive schedule is accepted, proposed changes may be submitted to the COR for acceptance no less than 14 calendar days prior the effective date of any change.

2.2.3 INSPECTION, TESTING, AND CERTIFICATIONS

The contractor shall provide inspection, testing, and certification services on a periodic basis or following repairs as required by the standards contained in Section 1.2.1. Examples of testing or certification may include backflow preventer testing, system pressure boundary integrity (hydrostatic, pneumatic, vacuum drop, etc.), fuel/fluid testing for purity and/or to meet chemical treatment requirements/standards. The contractor will retain a copy all testing documentation and certificates and provide originals to the COR.

2.3 REPAIRS & SERVICE CALLS

Repair efforts outside the firm, fixed-price scope specified by this PWS are not allowed without proper authorization. Authorization may come from the respective COR or, in some cases, the CO depending on the estimated or quoted expense. Service Calls and identified repairs below the standard LOL shall be accomplished by the contractor at no additional cost to the Government. The applied standard LOL rates for each Service Call or COR issued repair work order are as follows:

- $500 for Service Calls & repairs/corrective maintenance on non-RPIE.

- $500 for Service Calls & repairs/corrective maintenance on RP facilities/RPIE.

- $3000 for Service Calls & repairs/corrective maintenance on RPIE Electrical Substations.

Service Calls will be issued by the COR and designated as Routine, Urgent, or Emergency (Sections 2.3.1 through 2.3.3). Repair work orders above the LOL may originate in one of the following ways:

- Identified during performance of scheduled and unscheduled PMI for RPIE & non-RPIE.

- Identified during performance of RP facility inspections.

- Identified during response to a COR issued Service Call.

In response to Service Calls, any recommended/necessary repairs that are estimated to exceed the LOL ($500) will require the contractor shall submit a written quote (see Section 2.4.3) to the respective COR that identifies the contractor’s incurred cost. For RP/RPIE ONLY: If the contractor’s written quote is below $2000, the 628 CES COR may approve and authorize an immediate repair following their approved technical review and verification of funds availability. The CO is required to approve and authorize all repairs following the COR’s technical review and verification of available funds when the contractor’s quote is greater than $2000. For non-RPIE ONLY: The NPTU Operations Department COR will perform a technical review and verify funds for all contractor quotes exceeding the LOL, and forward to the CO for approval and authorization. Upon approval, the contractor shall receive a written Notice to Proceed (NTP) from the COR/CO (as appropriate) and the contractor shall complete the repair within the assigned Period of Performance (POP). The CO, at their discretion, may issue a verbal NTP. No work above the LOL shall be initiated by the contractor without a verbal or written NTP. If the contractor performs work above the LOL without prior COR/CO approval (as appropriate), the contractor shall be responsible for costs incurred.

The appropriate COR shall be notified IMMEDIATELY when circumstances preclude work completion within the assigned POP (identified long lead time for repair parts, etc.) to request an extension. The contractor shall IMMEDIATELY notify the 628 CES COR when any authorized in-progress repair on RP/RPIE is anticipated to exceed $2000. Prior to exceeding the COR authorized threshold of $2000, the contractor must suspend work and submit a revised written estimate for CO approval and authorization prior to proceeding. The contractor exceeds the $2000 threshold without CO approval at its own risk. Upon completion of all repairs exceeding the LOL, the contractor shall notify the COR and follow up by submitting a written Repair Report summarizing the repair action within one week. Repair Reports shall be prepared and submitted IAW Section 2.4.2. Repair services shall conform to the applicable specifications and standards set out in Section 1.2.1.

The contractor is not required to provide PMI and repair services for equipment on recognized holidays (see para 5.1.2). If a scheduled service or repair falls on a recognized holiday, the service or repair will be performed on the next workday, (i.e., if a holiday falls on Monday, service will be provided on Tuesday).

Work stoppage due to un-safe working conditions, identified by the contractor, shall be coordinated through the COR and approved by the CO. The contractor shall survey and document the un-safe work condition within five work-days after discovery. The contractor shall submit a proposal to resolve any un-safe work condition on company letterhead to the CO and COR. The contractor shall resume all work once notified by the CO that the un-safe work condition has been corrected.

2.3.1 ROUTINE

As necessary, the COR shall issue the contractor a written request to complete a service call during the normal hours of operation. The contractor shall respond to the service call following the Government's notification within 3 business days. The Routine Service Call response shall include troubleshooting, assessment, and effective action to restore safe, RELIABLE operation. Any minor repairs, adjustments, and/or other corrective action that can be completed during the service call using on-hand materials, parts and supplies shall be made prior to leaving the Service Call. The contractor shall notify the COR of any Routine Service Call that cannot be resolved during initial response, or is anticipated to exceed the applicable LOL. The Routine Service Call will then be considered a Routine Work Order and must be completed and closed within 30 calendar days of issuing the call or within the POP assigned on the NTP for work exceeding the applicable LOL.

2.3.2 URGENT

Urgent calls are defined as any facility, structure, system, or equipment deficiency that does not immediately endanger personnel or property, but extended delays of repairs could possibly result in damage to Government property, or soon affect the security, health or well-being of personnel, or the continued operation of a mission essential service or system. Calls may also be classified and issued as Urgent when directed by Command Authority. Contractor notification for Urgent Service Calls may be initially issued verbally by the COR followed by a written request as soon as practical. Urgent Service Calls will not typically be issued outside of normal hours of operation.

The contractor shall respond to the Urgent Service Call following the Government's notification within 1 business day. The Urgent Service Call response shall include, as a minimum, troubleshooting and corrective action that will result in minimal mission impact, and restore safe, FUNCTIONAL operation to prevent property damage or personnel injury. The contractor shall notify the COR of any Urgent Service Call that cannot be resolved during initial response, or is anticipated to exceed the applicable LOL. The Urgent Service Call may then be considered an Urgent Work Order and must be completed and closed within 7 calendar days of issuing the call, or within the POP assigned on the NTP for work exceeding the applicable LOL. At the discretion of the appropriate COR, the work order may be downgraded to a Routine Work Order for completion within 30 calendar days.

2.3.3 EMERGENCY

Emergency Service Calls are defined as any facility, structure, system, or equipment deficiency that immediately compromises Government property, environment, mission, or affects the life, health, or safety of personnel. This includes, but is not limited to, failure of any utility, environmental control, or security system. Emergency calls shall be considered received by the contractor at the time and date any Government representative (COR, NPTU Operations Department COR, etc.) establishes communication with the contractor via telephone, or email. The appropriate COR will ensure a follow-up written request is provided as soon as reasonable. The contractor is required to respond to Emergency Service Calls 24 hours a day, 7 days a week.

During normal hours of operation, the contractor shall respond and be present on the job site within one (1) hour following notification. After normal hours of operation, weekends, and recognized holidays, the contractor shall be on site taking effective action to mitigate the emergency within two (2) hours following notification. The Emergency Service Call response shall include immediate corrective action to mitigate the emergency situation to protect property and personnel. Once the emergency situation is brought under control, a critical assessment must be performed to determine subsequent action for complete repair and restoration. The COR and NPTU Operations Department COR must be contacted and a situational report provided that includes the affected facility, structure, system or equipment, current status, any known impact or operational limitations, and recommended corrective action to restore safe, reliable operations.

The intent of Emergency Service Call response is for the contractor to exert immediate and continuous effort to eliminate or control the emergency condition as safely and expeditiously as possible, and ultimately allow recovery and restoration efforts to proceed under established urgent or routine processes.

It is imperative for the contractor to remain aware of incurred cost and understand the importance of communication and coordination with the COR and the CO throughout the effort. The LOL continues to apply during emergency response and recovery. At the discretion of the CO, verbal “Not to Exceed” NTP’s may be issued upon request from the COR to the CO when estimated costs are provided by the contractor.

2.3.4 SUBCONTRACTED WORK

The contractor shall be responsible for ensuring all of their subcontractors and subcontracted work meets the requirements of the PWS and the NPTU Contractor Special Conditions, including, but not limited to:

safety, security, environmental, hazardous material & waste disposal, work quality, schedule, and any performance elements for which the contractor is obligated. The contractor shall submit actual cost documentation (receipts, invoices, payroll, etc.) for subcontracted work upon request from the CO.

2.3.5 CONTRACTOR’S COMPUTERIZED MAINTENANCE MANAGEMENT

SYSTEMS (CMMS)

The contractor shall utilize and maintain a computer-based CMMS program. A CMMS program is intended to help maintenance workers do their jobs more effectively (e.g., scheduling required maintenance and trending equipment operations) and to help management make informed decisions (e.g., calculating the cost of machine breakdown repair versus preventive maintenance for each machine, possibly leading to better allocation of resources). CMMS data may also be used to verify regulatory compliance.

a. CMMS program shall have the following capabilities:

(1) Organize and track inventory

(2) Manage equipment costs

(3) Track equipment history

(4) Schedule preventive maintenance tasks

(5) Maintain confidential labor records

(6) Generate reports

(7) Generate work orders

(8) Requisition and purchase parts

(9) Project equipment failures

b. The contractor shall maintain accurate historical records of all PMI and service calls for the duration of this contract and shall furnish historical data (i.e., work orders, reports, etc.) to the Government upon request. Data collected during the performance of this contract to include all historical records shall be the property of the U.S. Government. All electronic information shall be turned over to the Government at the end of the contract performance period.

c. Contractor owned software may be restricted on Government owned computer networks. All proposed contractor software or web-based applications will require approval prior to use.

2.4 REPORTS AND DOCUMENTATION

2.4.1 PREVENTIVE MAINTENANCE & INSPECTION (PMI) REPORTS

Scheduled and unscheduled PMI will be considered accomplished following the contractor’s submittal of a completed PMI Report. The contractor shall prepare a separate RPIE and non-RPIE written report of all PMI accomplished. The completed reports shall be submitted to the respective CORs weekly. As a minimum, each report shall be submitted in MS Excel format and contain the following information:

− Equipment identification and location − Completion data − Applicable PMTL

− Specific PMI accomplished − Specified frequency − Parts replaced − Identified deficiencies (annotate those deficiencies expected to exceed the LOL) − Any contractor recommendations to ensure continued safe and reliable operation through next PMI cycle − Each report shall include the name and signature of the person verifying the data being reported.

The use of a Computerized Maintenance Management System (CMMS) capable of meeting the PMI scheduling, inspection, data collection, and reporting requirements of this PWS is highly encouraged. See Section 2.3.5.

2.4.2 WORK ORDER REPAIR REPORT

The contractor shall prepare and submit a written repair report weekly after completed routine, urgent, and emergency service call repairs are completed. Each report shall include the following information:

− Description of work order to include building number − Asset identification/description − Work order type (i.e., routine, urgent, or emergency) − Status of work (i.e., open, closed, or deferred) − Date request was received by the contractor − Actual date the contractor completed the work order − Date the work order was closed in the CMMS − Work order number provided by the COR − Identify type of work order (i.e., real property or non-real property) − Description of work conducted by technician − Total labor hours − Parts/material costs − Repair cost above the LOL submit a written quote IAW Section 2.4.3

2.4.3 REPAIR QUOTES AND ESTIMATES

When the contractor’s incurred cost for a service call response or issued repair work order is estimated to exceed the appropriate LOL, the contractor shall prepare and submit a written quote to the respective COR.

For Routine Service Calls and repairs designated as routine, the quote shall be submitted within 4 business days from initial notification. For Urgent and Emergency calls, a quote or estimate shall be submitted as expeditiously as possible, and in no case shall submission of the written quote exceed 48 hours from notification.

Each contractor quote shall identify the facility, structure, system, or equipment, and a brief description of the overall activity to be performed. The quote shall also contain an expense breakdown for the following items as a minimum: contractor cost for repair parts, pre-negotiated repair parts mark-up, shipping and/or freight, third party rental equipment, and subcontractor costs…