Appendix_K_-_Contractor_Base_Security_and_Access.docx

Appendix K – Contractor Base Security and Access Information

1. Installation Security Requirements. Authority for contractors to enter Joint Base Charleston (JB CHS) is granted by the Joint Base Charleston Installation Commander. Under the authority of the Internal Security Act of 1950, Section 21, contractors and their equipment are subject to lawful search-and-seizure procedures upon entry or exit from the installation. No privately owned weapons are permitted on JB CHS. The Contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, AFM31-113 Installation Perimeter Access Control, and JB CHS 31-6 Joint Base Charleston Instruction 31-6 Contractor Access Control Program (CACP), Contractor Access to Air Force Installations. Base specific information is provided below. The individual must submit to applicable identity proofing, vetting and fitness determination, and conform to USAF protocol requirements for physical access and credential/screening standards as specified in this instruction and AFMAN 31-113.

1.1. JB CHS Installation Access Requirement. All contractor’s employees and subcontractors that require access to the installation in performance of the services outlines within the PWS shall be required to complete a criminal history check and fingerprinting prior to accessing the installation. The contractor shall provide a correctly, completed copy of the Joint Base Charleston (JB CHS) Base Access worksheet and a copy of their federally recognized photo IDs. Acceptable forms of federally recognized photographic identifications are as follows;

· Driver's licenses or other state photo identity cards issued by Department of Motor Vehicles (or equivalent). States identity cards that are noncompliant with the REAL ID Act shall not be accepted. The current status list can be found at http://www.dhs.gov/current-status-states-territories.

· U.S. Passport

· U.S. Passport Card

· U.S. Permanent Resident Card (Form I-551). Contractors are required to verify employment eligibility using E-Verify at https://www.uscis.gov/e-verify.

· Employment Authorization Document issued by DHS (Form I-766)

· An ID card issued by Federal, State, or local government agencies with all the required REAL ID Act information

· U.S. Coast Guard Merchant Mariner Cards/Credentials.

· Personal Identification Verification (PIV) card issued by the Federal Government

· Interoperable (PIV-I) cards issued by Non-Federal Government entities

· DHS "Trusted Traveler" Cards (Global Entry, NEXUS, SENTRI, FAST)

· Merchant Mariner card issued by DHS

· Border Crossing Card (Form DSP-150)

· U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550)

· U.S. Refugee Travel Document issued by DHS containing a photograph (Permit to Re-enter Form I-327 and Refugee Travel Document Form I-571)

· Veterans Health Identification Card issued by the U. S. Department of Veterans Affairs

· Foreign Government Passport

All documents must be submitted to the Contract Administrator within seven (7) business days of the required access date. All completed and signed documents need to be hand carried by the sponsor (Contract Administrator or the COR) to the Visitors Control Center (VCC) within three business day (72 hours) prior to access. Blank JB CHS Worksheet for Base Access can be obtain by the COR, the Contract Administrator or at the VCC. The JB CHS Worksheet for Base Access is good for one year from the date of processing. The contractor will need to re-submit using the same process as above in order to receive access to the base.

1.2. Criminal History Checks:

As delegated by installation commanders, the contract security office may deny access and issuance of access credentials based upon information obtained during the vetting process that indicates the individual may present a threat to the good order, discipline, and morale of the installation. It’s the responsibility of the contractor to screen your employee’s thoroughly prior to submitting the required paperwork. Performance delays due to this nature are not considered as ‘Excusable Delays’ in accordance with FAR 52.249-14. Listed below are disqualifying factors that will deny an individual’s access to the installation.

· Unable to verify the individual's claimed identity

· There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity

· The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support or is on watch/hit list.

· There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace

· There is a reasonable basis to believe based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission

· The individual has/had been barred from entry/access to a Federal installation or facility

· The individual is, Wanted by Federal or civil law enforcement authorities, regardless of offense or violation

· The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence

· The individual has any conviction for espionage, sabotage, treason, terrorism, murder or Manslaughter (Voluntary or Involuntary)

· The individual has been convicted of a firearms or explosive violation within the past ten years

· The individual has been convicted of sexual assault, armed/unarmed robbery, burglary, rape, child molestation, child pornography, trafficking in humans, kidnapping, drug possession with intent to sell or drug distribution

· There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission

· There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission

· The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

If an individual has a questionable background to include repeat offenses, excessive driver’s license suspensions, recent arrests with no disposition, the individual will be “DENIED” until such time that the individual can produce documents from the courts or probation official resolving the situation. The individual will then have another driver’s license check, criminal history check and a wants and warrants check completed prior to a contractor/vendor badge being issued by SFS/J5Z or SFS/J5B.

If disqualifying information is revealed on a person who has already been issued a permanent are temporary access credential, Contract Security will determine whether continued unescorted access will be granted based on the new information. Until this determination is made, the person’s unescorted access to the installation must be denied.

1.2.1. Installation Passes. For access to the JB CHAS, the contractor shall possess either a Defense Biometric Identification System (DBIDS) ID Access Card (badge) or a Temporary Paper Access Credentials/Passes. The VCC staff will determine if a badge or pass is required. In addition to the government issued badges and passes, all contractors must maintain current personal identification such as a driver’s license or State ID card on them while they are on the installation. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and signature.

1.2.1.2. DBIDS ID Access Cards. DBIDS Access Cards are issued to contractors who perform work routinely on JB CHS or have long term projects on JB CHS. Badges will not be given out for convenience of the contractor or the base sponsor. Duties on JB CHS are identified on the JB CHS Worksheet for Base Access. The card/badge will only be issued for the duration of the contract period, not to exceed one year; whichever occurs first. The contractor shall provide the COR all DBIDS Access Cards/Badges issued after completion of the contract or when an employee is terminated.

All personnel must immediately report:

a. Lost Access credentials. If a DBIDS Access Card was reported as lost, the contractor employee must provide to the Base Defense Operations Center (BDOC), on company letterhead, an explanation of the circumstances regarding the loss, to include, who, what, when, and where, as well as all actions taken to find/recover the lost credentials. The letter shall be signed by the affected individual, their supervisor, and their base sponsor, along with a recommendation to re-issue.

b. Stolen Access Credentials (off-base). If a police report was filed, the report must account for the stolen credentials, and a copy must be provided to the BDOC along with a letter as described in item (a.) above.

c. Stolen Access Credentials (on-base). The contractor employee shall report to the BDOC and complete an AF Form 1168 (Statement of Suspect/Witness/Complainant) stating what led to the loss of the card so the card can be updated by the credential issuance office (VCC) as lost/stolen in DBIDS. A letter as described in item (a.) above must also be provided to the BDOC.

Contractors that have misplaced their DBID Access Card will need to be sponsored onto the installation by their JB CHS sponsor. Sponsors must report the misplaced DBID Access Card as lost (per 6.1.2.2.) if misplaced longer than 48 hours.

1.2.1.3. Temporary Paper Access Credentials/Passes. Temporary passes are issued on any contracts that are less than 30 days in performance and the contractor is working less than 32 hours per week. In order for the contractor to pick-up a temporary pass, a JB-CHS Sponsor (Military/Civilian CAC card holder) will need to be present at the VCC each time an individual is issued an automated DBIDS, Visitor pass for installation access. Installation Entry Controllers are not permitted to issue temporary passes to contractors or vendors).

2. Contractor Vehicle Entry Requirements JB CHS.

2.1. Company & Privately-Owned Vehicles.

It is not required for Contractors to obtain a separate base vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS, you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver’s license. Once the base pass or the contract expires, so will your driving privileges.

2.1.1. WEAPON STATION (WS) Entry Point Checks:

Entry procedures during periods of increased security maybe changed with little or no notice. Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

2.1.2. JB CHS-WS 1050 Remount Rd, North Charleston Gate

This gate is open 24 hours a day, seven days a week. This is the only entrance to the Weapon Station for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane). No passes will be issued at any Entry Control Points at JB CHS-WS.

2.1.3. JBCHS-WS Red Bank Rd. Gate

Located on Red Bank Rd adjacent to the Red Bank Club, this gate is open 24 hours a day, seven days a week. No commercial trucks with two or more axles are authorized through the Red Bank Main Gate.

2.1.4. NPTU Special Clearance. All contractor employees will need to obtain DOD clearance for non-escorted access as cited in Appendix L, “NPTU Contractor Special Conditions”

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