OfficialGovtQ&AsPreProConfPavingIDIQ_final.docx

Official Government Response Pre-Proposal Conference Questions and Answers FA4418-18-R-0019, Paving IDIQ, JBC-AB & WS

Q1. In item 401-03 Full Depth Asphalt Patching, is the milling paid for under 401-05, or is this incidental to the patching?

A1. The quantity for Full Depth Asphalt Pavement Patching is the surface area of full depth asphalt pavement (SY) patched to a uniform depth (in inches) and measured by the square yard (SY-Inch), complete, and accepted, including milling or other acceptable means of pavement removal.

Q2. Footnote (a) at the end of Earthwork & Demolition is regarding the areas of asphalt pavement with a total thickness less than 2" (etc.). Is this for asphalt only? Also pertaining to the above footnote, if this is a milled area less than 2", will it be paid under 401-05?

A2. Yes; footnote (a) only applies to Line Item 200-06 which specifically applies to the removal and disposal of the entire asphalt pavement sections. It is not intended to cover milling operations which do not remove the entire asphalt pavement section. Milling is covered under Line Item 401-05. Asphalt pavement removal is covered by Line Item 200-06 (if the asphalt pavement thickness is 2 inches or more) or Line Item 200-13 (if the asphalt pavement thickness is less than 2 inches)

Q3. Does the testing laboratory hired by the contractor have to be US Army Corps of Engineer certified?

A3. No, the testing laboratory hired by the contractor is not required by the contract to be US Army Corps of Engineer certified.

Q4. For item 200-31 on the price schedule, we are pricing 10 cores 4” in diameter and to a depth of 48”. Are you looking for the soil to receive a classification and moisture content test on each core? So 10 classifications and 10 moistures (1 for each core location).

A4. Correct, Line Item 200-31 includes a soil classification and moisture content test for each core.

Q5. For items 200-32 and 200-33, are we assuming that all modified proctors are to be method A for soil or will some of these be for aggregates?

A5. The additional testing requirements in Line Items 200-32 and 200-33 are for testing the underlying subgrade soils.

Q6. Is there any way to have some sort of schedule or potential projects be released so that subs (testing firms, concrete finishers, etc.) can get an idea of how many trips or days that they anticipate concrete work to be performed?

A6. Unfortunately the Government cannot provide this information at this time.

Q7. The project requirements state that two of the following personnel must be on site at all times: Project Manager, Superintendent, QC Manager, and/or Site Safety & Health Officer (SSHO). If multiple projects are under construction concurrently, what of these positions are allowed to work on multiple projects at the same time?

A7. Statement of Work Section 3.21 Contractor’s Contract Manager (CM), does not require the Cm to be on site. Section 3.2.2 contractor’s Quality Control Manager (QCM), requires the QCM to visit project sites and verify that the materials and workmanship are in accordance with approved construction. Section 3.2.3 Contractor’s Project Superintendents (PSs), states that the PS shall visit each project site daily. While Section 3.2.4 Contractor’s Safety Managers (SMs), states the SMs must comply with EM 385-1-1 section 1. This section of EM 385-1 states, “the contractor shall employ a minimum of one Competent Person at each project site to function as the SSHO”.

Q8. Will the government consider extending the past performance requirement period to within the last five (5) years instead of three (3)?

A8. No, the solicitation states in 3b within Section L, “Provide a list of no more than five (5) of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the issue date of this solicitation. (Provide no more than five (5) contracts total for the Prime and major Subcontractors).” Refer to the Solicitation for more detail.

Q9. Please confirm that CPARS Evaluations and/or Questionnaires for the provided relevant projects will only be required after the offeror has been determined to be one of the lowest priced offerors and is not required to be submitted with the proposal Part 2 - Past Performance.

A9. Refer to Section M – Evaluation Factors for Award in the Solicitation for all details. This is a competitive best value source selection in which competing offerors' past performance history will be evaluated on a basis significantly more important than cost or price considerations. Initially, offers shall be ranked according to total extended price of CLINs 0001, 1001, 2001, 3001, 4001, and 5001, and evaluated to ensure price is reasonable, balanced, and affordable. Then the Performance Confidence Assessment occurs. If the Lowest Priced Evaluated Offer is judged to have a Substantial Confidence Performance Assessment that represents the best value for the Government, the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the Lowest Priced Evaluated Offer is judged to NOT have a Substantial Confidence Performance Confidence Assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Source Selection Authority shall then make an integrated assessment best value award decision. CPARS evaluations and Questionnaires are not required to be submitted with the proposal Part 2 – Past Performance. These are items done and reviewed by the Government for an offeror at time of evaluating their past performance during the Performance Confidence Assessment process.

Q10. What are the hours and days of the week the contractor will be expected (or restricted from) to perform the work? The previous Paving IDIQ contract spelled out that only 5% of the total contract value would have requirements for night work/weekend work. Obviously night work can add substantial costs due to lighting requirements and overtime. Similarly weekend requirements can add costs to the contractor with overtime.

A10. Statement of Work Section 17.1 Standard Working Hours, states “Standard working hours are from 0730 to 1630 hours, Monday through Friday, excluding Federal holidays. The government may restrict access to work sites to these hours and days”. In addition, the contractor may request to work on holidays, weekends, and after standard hours. In looking back at historical data related to past years, 5% would be a good estimate of the amount work that was required at night and or weekends.

Q11. Bonding: On the schedule of values, there is no bonding line item. Will the contractor need to provide a P & P bond each year of the contract.

A11. Yes, the contractor will need to provide Performance and Payment bonds each year of the contract.

Q12. Is this IDIQ set up similar to prior years to where they won’t complete more than $2,000,000 in actual work in any given 1 year and no more than $9,800,000 over the span of 5 years? Do we know what the maximum individual task order might be? I see the minimum is $2,500 for each individual task – but what’s the maximum for each individual task? And what amount does the task have to be in order for them to request the Performance/Payment bonds? I’m assuming similar to other IDIQ contracts, each individual task would need a Performance/Payment bond, and not 1-lump sum for the full $9,800,000, correct? Will the surety be able to issue annually renewable bonds for the term of the contract if awarded?

A12. Yes, we anticipate this IDIQ will be similar to prior years in which we expect to complete no more than $2,000,000 in work in any 1 year timeframe and no more than $9,800,000 over the 5 year contract life; however, the work in any 1 year may be more or less than $2,000,000. For each individual task order, the minimum is $2,500 and there is no maximum (however, it would be less than the contract life maximum of $9,800,000).

As stated in the solicitation, “The contractor shall submit a PERFORMANCE BOND (Standard Form 25) and a PAYMENT BOND (Standard Form 25-A) with good and sufficient surety and sureties to the Government within 15 days of award [for base year and each exercised option year].

The penal sum of such bonds will be as follows:

1. The proposal price, for the purpose of the PROPOSAL BOND, is in the amount of $356,363.64 is based upon 20% of the anticipated yearly average of $1,781,818.18.

2. The contract price, for the purpose of the PERFORMANCE and PAYMENT BONDS, is in the amount of $1,781,818.18 and is based upon 100% of the anticipated yearly average of $1,781,818.18.”

Yes, the surety should issue annually renewable bonds, so the Performance and Payment bonds can be renewed as each option year is exercised.