NPTU_Facility_Mx_QA__3.pdf

FA4418-14-R-0002

Questions and Answers #3

1. Reference PWS Paragraph 1.1.2.3., Non-Real Property Equipment Maintenance and Service. If Non-RPIE must be replaced, who pays for the replacement item? The contractor or the government?

A: Contractors will bear any repair or replacement cost up to the LOL $500 IAW PWS 1.2.1.

2. Reference PWS Paragraph 3.1. Who is responsible for the repair and maintenance of the computer and the printer?

A: The Government. (The contractor is responsible for toner, paper, and other supplies).

3. Reference PWS Paragraph 4.5.c. Historically, how many confined space operations have been handled per year?

A: Approximately 4, annually.

4. Reference the CLIN Schedule and PWS Paragraphs 1 through 1.2.1. These areas discuss inclusion of the first $500 (the limitation of liability) for service calls and repairs.

4a. It is our understanding that the contractor must include the first $500 of all projected repairs and service calls into their prices for CLINs X001 and X003 as these costs cannot be billed under CLINs X002 and X004. Are we correct in our understanding?

A: Yes.

4b. If contractors are responsible for the first $500 of service calls and repairs, please provide the necessary historical data so offerors other than the incumbent may properly price this effort. At a minimum, offerors need to know how many repairs and service calls under CLIN X002 and X004 exceeded $500 for the previous 2 years. For calls or repairs under $500, please provide the same broken down by those $250 or less and those more than $250 up to $500.

A: There is no incumbent contractor. The available data was previously provided and is as follows:

The matrix below describes the service call annual estimated workload. The number of cost estimates equals the number of calls above the Limitation of Liability (LOL):

Limitation of Liability

Service Calls Below At Above

Emergency 15 0 0

Urgent 55 0 0

Routine 1750 25 20

Note: The reason that there are no emergency or urgent calls at or above the LOL is because they convert from emergency or urgent to routine service calls once the emergency or urgent condition (ie., a water leak), is stopped. This typically happens quickly and before costs in excess of the LOL are incurred.

5. Reference PWS paragraph 4.1 and Appendix B. These references indicate conflicting hours of operation. Please clarify. When is the contractor expected to have employees on duty on the installation?

A: Hours of normal operation are 0730-1630.

6. Reference PWS Paragraph 1 and Appendix D. How many elevators are part of this contract? Is the contractor required to handle service, repair and maintenance as well as certification and testing?

A: Government will provide an answer in the following Amendment.

7. Reference Pricing Schedule Worksheet (29 Oct 2013). This worksheet does not permit offerors to distinguish between subcontracted or vendor work and work performed by an offeror’s own employees.

Such distinction is absolutely necessary to properly price this effort. For example, a markup comprised of a fixed percentage for a vendor may be commonly used under this contract and the worksheet functions just fine in allowing an offeror to complete it for this set of circumstances. However, when using an offeror’s own employees for the work, the markup will be drastically different and must include insurance, taxes, health and welfare which, etc. which produce far different rates than those of a vendor.

Please consider this and please provide a worksheet allowing markup for vendors or subcontractors and also allowing offerors to submit fully-loaded hourly rates for their own employees. Examples of labor classifications used by offerors/employers would be General Maintenance Worker, Electrician, Plumber, etc. Each having a different pay rate and associated markup.

A: The pricing worksheet at Addendum 52.212-2 has been revised to include a subcontract mark-up percentage. There will be no further segregation of labor mark-up rates. Contractor’s employee labor rates for repairs shall be priced at the appropriate DoL wage rate, plus the proposed markup.

8. Reference Pricing Schedule Worksheet (29 Oct 2013). The worksheet instructions indicate “The respective mark-up percentages will apply to repair quotes in all performance periods” which is not possible as offering companies are subject to the Department of Labor Wage Determination (WD) that is incorporated into this solicitation. This WD is subject to increases of pay rates and health and welfare rates over time which will require the company to pay the employees the increased rates and also allows the company to submit a Wage Adjustment to the government for the cost. Please allow offerors to submit fully-loaded hourly labor rates for relative labor classifications for evaluation versus the current structure of the worksheet thereby permitting ease of evaluation and accommodating the differing wage/H&W rates and future Wage Adjustments. Or please clarify and provide additional guidance on completion of the worksheet.

A: Future DoL Wage Increases should not be taken into consideration when proposing a labor markup. Requests for future wage adjustments shall be allowable, IAW DOL requirements.

9. We see the government provides a very small workspace for contractor use: 120Sq Ft on the IX- 516 (Barge). While this area is suitable for the manager, is there another area the contractor’s workers may utilize?

A: Government will provide an answer in the following Amendment.

10. In light of the work required to be performed on docks and/or barges, is Longshoreman Insurance required?

A: The Government does not require it.

11. Reference Addendum to FAR 52.212.4 paragraph 5. Please provide a copy of the JBC Environmental Management System.

A: The particular environmental programs that pertain to this contract will be briefed after award to the contractor at the pre-performance meeting awarded. The program covers standard energy and water reduction goals to improve the environment. There should be little to no impact to the contractor.

12. Reference PWS paragraph 1. Are any of the referenced HVAC control systems operating with proprietary software or controls which can only be worked on by specifically licensed contractors?

A: No.

13. Reference PWS paragraph 1.1.a. As calibration is a component of Preventive Maintenance, is there a location on the installation where the contractor can arrange for this service such as a Base Precision Measurement Equipment Laboratory? If so, will the contractor be required to pay for the service? If not, is it the contractor’s responsibility to secure outside sources as needed?

A: There is no Government provided on site Calibration service or facility.

14. Reference PWS paragraph 1.1.2.2. In reviewing the attached Appendices, there is no reference to any fuel tanks.

14a. Where are these tanks located and how many are there?

A: Attached to small generators (2) and fire pumps (2) and (1) for building 2314

14b. Where is the annual testing performed?

A: On site (via sampling from tank)

14c. What is the type and quantity of the referenced inhibitors?

A: This step may not apply. Currently, all fuel is diesel.

14d. Is the fuel only treated annually?

A: Yes.

15. Reference Appendix B, paragraph 7, Radiological Requirements. Will contractor personnel be required to work in areas that contain radioactive sources which will result in the use of personal monitoring? If so, is this a contractor expense?

A: Contractor personnel will NOT be required to work in areas that contain radioactive sources.

16. Reference Appendix B, paragraph 8, Safety and Health Standards. Please provide a copy of the referenced NPTU Safety and Health Rules to allow offerors to properly price any/all necessary Personnel Protection Equipment (PPE).

A: The required PPE is a vest, hard hat, safety glasses, steel toe shoes & ear plugs. This is normal safety equipment for industrial work.

17. Reference PWS Section 3.1. Does the Government provide any shop area for the contractor to store materials, parts, equipment, and tools or serve as a work preparation area?

A: Government will provide an answer in the following Amendment.

18. Reference Appendix B, Table 3.1, last major section - Work Completion Date. Since other sections of this PWS specifically state that construction work is not included in the scope of work, how does this section of Table 3.1 apply to this contract?

A: This table applies to some service call work, especially high voltage work. The table describes pre-coordination required before the work is accomplished.

19. Reference Appendix B, Section 9.1. This section appears to be missing some information. What is supposed to follow "...(GFE) provided by the..."?

A: Please refer to the PWS in Amendment 03. The above statement doesn’t appear to be listed in Appendix B, Section 9.1.

20. Reference Appendix B, Section 9.3. Is there a Government provided phone or phone jack in the 120 square foot of space provide to the contractor?

A: Yes.

21. Reference Section 10. During the site visit, will the Government please show typical areas where the contractor may need to use man-lifts?

A: This was covered during the site visit.

22. Reference Appendix F. There is confusion on the number of substations listed in this appendix.

Please clarify the significance of the substations listed on lines 18, 19, 36, 37, 58, 59, 77, 78, 96, 97, 116, and 117.

A: There are six (6) electrical substations.

23. Reference Appendix G. The first page (133 of 142) has "Appendix G - Continued" at the top of the page. Are there supposed to be other pages of Appendix G before page 133 of 142?

A: No. Appendix G begins at this location.

24. Reference Appendix G. There are several entries in the "Location" column that are not clear.

Please provide explanation on the following:

24a. Last entry for building 43 is "WS -Heavy" and appears to relate to assistance associated with heavy equipment. Is "WS-Heavy" in the scope of work of this contract? Please define "WS-Heavy".

A: WS – Heavy = “Weapons Station – Heavy Equipment Shop”. This is the office formerly responsible for the work.

24b. There are 10 entries in the "location" column for "csu". Please define csu and how it relates to this contract.

A: Government will provide an answer in the following Amendment.

24c. There are 3 entries for CEP and 1 entry for CEO in the "Location" column. Please define how CEP and CEO relate to the scope of work of this contract.

A: Government will provide an answer in the following Amendment.

25. What is the approximate height of the tallest parking lot lights from the surface?

A: Approximately 30 feet.

26. We are concerned about the ability to communicate work data between our project office and the NPTU staff.

26a. Will the contractor be inserting any information into the IWIMS?

A: No, the contractor will receive an email service call from the COR and when complete, the contractor will provide a completed service call back to the COR for close out.

26b. Will service call work for Non-Real Property be controlled between the contractor and the NPTU with no input into IWIMS?

A: That is correct. All non-real property will be handled between NPTU and the contractor with no input to IWIMS.

26c. While the Government has offered one computer for the contractor to use on the project that we assume we will have access to IWIMS work information, the computer and IWIMS system will not meet the contractual requirements for providing the information required in PWS Sections 1.3 and 1.4. We envision needing at least two computers to adequately manage this project. Will the Government be receptive to negotiations with the contractor on numbers of computers and best methods for transferring data between the contractor and the Government?

A: The contractor is responsible for all office equipment excluding what is listed in the PWS. The contractor will not be using the IWIMS system.

27. During the site visit, it was stated that all work on-site has to be authorized by Work Control.

27a. Please clarify if this means two different "work control" offices -- one for real property requests and one for non-real property requests.

A: See question 26.

27b. We further understood that the real property work would be received from the COR. Is this the "work control" designee for real property work?

A: Yes

27c. PWS Section 1.2.2.2 states that facility managers or designated representatives will contact the Contractor directly for Non-Real Property service calls. Does this mean the facility manager is the "work control" official for that work?

A: That is correct for all non-real property.

28. During the site visit, it was clarified that there were utility lines above and below the surface of the piers that are the contractor’s responsibility. Are there any service lines the contractor will be responsible for that are under water?

A: No

29. The Government clarified that facilities 2341A and 2341B are new facilities that have not been placed in service.

29a. Since there is no historical data for service calls on these facilities, can we assume that any service call workload associated with these facilities will be a basis for negotiation to the price schedule?

A: All service calls are incorporated in the historical data.

29b. If not, please provide an estimated number of service calls anticipated for these facilities per month or per year.

A: See answer 29a

30. Because there will be no "incumbent" workers available for direct hire by the contractor, we recommend that the Government include a 30 day phase-in for this contract to ensure the successful bidder has sufficient opportunity to coordinate with personnel who are currently performing the essential tasks. This phase-in period will be important to ensure that all equipment is loaded into our CMMS, and to ensure that PM schedules are completed and our employees become familiar with the location of equipment prior to the performance start date.

A: The Government anticipates allowing 30 days for mobilization and 60 days for phase in after performance begins on 1 March, 2014.

31. We will need at least one or two offices and space for our mechanics to work from, to include floor space for a few pieces of equipment and storage space for materials. A total area of approximately 800 square feet is estimated as essential to successful performance on the contract. The office area and space for the CONEX container suggested in Section 3.1 would be part of the total requirement. Can more space be created for contract operations than the space included in PWS Section 3.1?

A: Yes, additional space will be available at building 339 only.