Amendment_4.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Add information to CLINs 0002, 1002, 2002, 3002, and 4002 to clarify the Above and Beyond rates.

2. Add text to Addendum to FAR 52.212-1.

3. Add text to Addendum to FAR 52.212-2.

4 Add a note to PWS paragraph 2.5.

5. Extend the offer due date from 30 August 2013 to 3 September 2013 at 4:00 PM EST.

6. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4418-13-T-0002

X 9B. DATED (SEE ITEM 11)

07-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Aug-2013

CODE

628 CONTRACTING SQUADRON

101 E HILL BLVD, B503

JOINT BASE CHARLESTON SC 29404 5021

FA4418 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4418

-13-T-

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Aug-2013 12:00 PM to 03-Sep-2013 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from This CLIN may be used for requirements in accordance with the excluded services paragraph within the PWS for the period of 1 Oct 2013 to 30 Sept 2014. to This CLIN may be used for requirements in accordance with the excluded services paragraph within the PWS for the period of 1 Oct 2013 to 30 Sept 2014.IAW paragraph 2, 2.1, 2.2, 2.3, and 2.4, of the PWS, this CLIN is for funding of services that are considered over and above. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4 of the PWS, the Contractor will report the situation to the Contracting Officer's Representative (COR). The use of this CLIN shall be authorized for use by the Contracting Officer only. This CLIN will be funded as needed.Repair Parts Cost Mark-Up:___%Repair Labor Cost Mark-Up:___%Period of Performance: 1 October 2013- 30 September 2014 Labor Rates will be determined by current wage determination.

CLIN 1002

with the excluded services paragraph within the PWS for the period of 1 Oct 2014 to 30 Sept 2015. to This CLIN may be used for requirements in accordance with the excluded services paragraph within the PWS for the period of 1 Oct 2014 to 30 Sept 2015.IAW paragraph 2, 2.1, 2.2, 2.3, and 2.4, of the PWS, this CLIN is for funding of services that are considered over and above. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4 of the PWS, the Contractor will report the situation to the Contracting Officer's Representative (COR). The use of this CLIN shall be authorized for use by the Contracting Officer only. This

Performance: 1 October 2014- 30 September 2015Labor Rates will be determined by current wage determination.

CLIN 2002

with the excluded services paragraph within the PWS for the period of 1 Oct 2015 to 30 Sept 2016. to This CLIN may be used for requirements in accordance with the excluded services paragraph within the PWS for the period of 1 Oct 2015 to 30 Sept 2016.IAW paragraph 2, 2.1, 2.2, 2.3, and 2.4, of the PWS, this CLIN is for funding of services that are considered over and above. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4 of the PWS, the Contractor will report the situation to the Contracting Officer's Representative (COR). The use of this CLIN shall be authorized for use by the Contracting Officer only. This

Performance: 1 October 2015- 30 September 2016Labor Rates will be determined by current wage determination.

CLIN 3002

with the excluded services paragraph within the PWS for the period of 1 Oct 2016 to 30 Sept 2017. to This CLIN may be used for requirements in accordance with the excluded services paragraph within the PWS for the period of 1 Oct 2016 to 30 Sept 2017.IAW paragraph 2, 2.1, 2.2, 2.3, and 2.4, of the PWS, this CLIN is for funding of services that are considered over and above. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4 of the PWS, the Contractor will report the situation to the Contracting Officer's Representative (COR). The use of this CLIN shall be authorized for use by the Contracting Officer only. This

Performance: 1 October 2016- 30 September 2017Labor Rates will be determined by current wage determination.

CLIN 4002

with the excluded services paragraph within the PWS for the period of 1 Oct 2017 to 30 Sept 2018. to This CLIN may be used for requirements in accordance with the excluded services paragraph within the PWS for the period of 1 Oct 2017 to 30 Sept 2018.IAW paragraph 2, 2.1, 2.2, 2.3, and 2.4, of the PWS, this CLIN is for funding of services that are considered over and above. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4 of the PWS, the Contractor will report the situation to the Contracting Officer's Representative (COR). The use of this CLIN shall be authorized for use by the Contracting Officer only. This

Performance: 1 October 2017- 30 September 2018Labor Rates will be determined by current wage determination.

The following have been modified:

ADDENDUM TO FAR 52.212-2

Addendum to FAR 52.212-2 “Evaluation – Commercial Items

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Past Performance

(2) Price

With Past Performance being significantly more important when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of clause)

ADDENDUM TO FAR 52.212-2

BASIS FOR CONTRACT AWARD

This is a competitive best value in which competing offeror’ s present/past performance history will be evaluated on a basis significantly more important than cost or price consideration. By submission of it’s offer, the offeror accedes to the terms of this model contract and all offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows:

A. Initially, offers shall be ranked according to prices, including any option prices to include all incentive option periods. An offeror’s proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the proposed unit price for each Contract Line Item Number or Subcontract Line Item Number to confirm the extended amount for each. The proposed percentage for mark-up on repar costs, identified by the offeror in the formula shown in the price schedule below Repair Parts Cost Mark-up and Repair Labor Mark-up of the solicitation, will be evaluated by adding the result of the formula to the sub-total of all CLINs for the base and all option periods. The price evaluation will document for the offers evaluated under the following subparagraph B, the completeness and reasonable of the proposed total evaluated price. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

B. Using questionnaires, the Contracting Officer shall seek performance information on the lowest priced offerors (usually the lowest three to five) based on (1) the references provided by the offeror and

(2) data independently obtained from other Government and commercial sources. The Government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a substantial confidence assessment. The purpose of the past performance evaluation is to allow the Government to assess the offeror’s ability to perform the efforts as described in the solicitation, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence or Unknown Confidence. Past performance regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirements will be rated highly as past performance information for the principal offeror. Offerors with no relevant present or past performance history shall receive the rating of “Unknown Confidence”.

C. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

Very Relevant - Present/past performance effort involved essentially the same magnitude of effort and complexities this solicitation requires.

Relevant - Present/past performance effort involved much of the same magnitude of effort and complexities this solicitation requires.

Somewhat Relevant - Present/past performance effort involved some of the magnitude of effort and complexities this solicitation requires.

Not Relevant - Present/past performance did not involve any of the magnitude of effort and complexities this solicitation requires.

D. If the lowest priced evaluated offer is judged to have a Substantial Confidence Assessment, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

E. The Government reserves the right to award a contract to other than the lowest priced offer if that offeror is judged to have a performance risk rating of “Satisfactory Confidence” or lower. In that event, the Contracting Officer shall make an integrated assessment best value award decision.

F. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Offeror’s may be asked to clarify certain aspects of their proposal, (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposals revisions.

G. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

H. Performance Confidence Assessment Table.

ADDENDUM TP FAR 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

SOLICITATION PROVISIONS ADDENDUM

The following additions/changes are made to FAR Clauses 52.212-1, which is incorporated by reference:

SUBSTANTIAL CONFIDENCE Based on the offeror’s performance record, the government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE Based on the offeror’s performance record, the government has an expectation that the offeror will successfully perform the required effort.

LIMITED CONFIDENCE

Based on the offeror’s performance record, the government has a low expectation that the offeror will successfully perform the required effort.

NO

CONFIDENCE

Based on the offeror’s performance record, the government has no expectation that the offeror will be able to successfully perform the required effort.

UNKNOWN CONFIDENCE No performance record is identifiable or the offeror’s performance record is so sparse that no confidence assessment rating can be reasonably assigned.

1. Instructions for Preparation and Submission of Proposals:

a. A pre-proposal conference and site visit will be conducted at the 628th Contracting Squadron, Bldg 503 Conference Room 1, at 09:00 A.M. (EST) on 20 Aug 2013. All prospective offerors are urged to attend this conference and are requested to contact Derek Henson, Contract Specialist, at (843) 963-5162, FAX number (843) 963-5183, e-mail address is derek.henson@us.af.mil or jacqueline.brown.1@us.af.mil at least three (3) days prior to the conference date if they plan to attend. Special arrangements will be required to gain access to Joint Base Charleston, SC. Offerors are cautioned that Joint Base Charleston has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED. Offerors should allow sufficient time to obtain a visitor pass (requiring valid drivers license, Social Security Card, vehicle registration, and current proof of insurance).

b. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separately bound parts:

Part I – Price Proposal Part II – Past Performance Information

c. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contractor Officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 (Certificate of Current Cost or Pricing Data) will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit information, to the extent necessary, for the Contracting Officer to determine the reasonableness of price.

d. Specific Instructions:

1. PART I - PRICE PROPOSAL - Submit original and one (1) electronic copy on disk.

(a) SF 1449 – Solicitation/Contract: complete Blocks 12, 17, and 30. In doing so, the offer accedes to the contract terms and conditions as written in this RFQ. This constitutes the model contract.

(b) Pricing Schedule: insert its proposed unit and extended prices for each Contract Line Item Number (CLIN), including all option periods. Also insert proposed mark-up percentage to be used on above and beyond (see PWS para. 2.5). The extended amount must equal the whole dollar unit price multiplied by the number units. The proposal must be submitted for the base plus four (4) Option Years.

(c) Representations and Certifications: complete all necessary fill-ins and certifications. (FAR 52.212-3)

(d) SF30 - Amendment of Solicitation/Modification of Contract (If applicable)

2. PART II – PAST PERFORMANCE INFORMATION. Limited to no more than five (5) pages per contract listed. Only references for same or similar type contract desired. Submit original, plus one (1) electronic copy on disk.

(a) Quality and Satisfaction Rating for Contract Completed in the Past Three Years:

Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and current performance problems such as cost overruns, extended performance periods, etc.

(b) Past Performance Surveys: The Government will evaluate the quality and extent of offeror’ s experience deemed relevant to the requirements of this solicitation. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess experience.

Provide a list of no more than five (5) contracts, performed for Federal Agencies and commercial customers that have been performed within the last three (3) years. Relevant contracts include, but are not limited to, those contracts where preventative maintenance (PM) inspections are conducted to maintain the vertical transportation mailto:derek.henson@us.af.mil mailto:jacqueline.brown.1@us.af.mil equipment in a safe reliable operating condition. This is to include the inspection and repair of vertical transportation equipment. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

In addition, the government may use past performance information obtained from other than the sources identified by the Offeror. Furnish the following information for each contract referenced:

(1) Company/ Contracting Agency name

(2) Service

(3) Contract Number

(4) Contract Type (e.g. firm fixed price, time & material, etc.)

(5) Period of performance.

(6) Contract Dollar Amount ( Initial, final and an explanation of the difference).

(7) Names, email address, mailing address, telephone and Fax number of the Contracting Officer.

(8) Contracting Officers Representative’ s name, address, telephone & Fax numbers.

(9) Types and number of personnel

(10) Brief Summary of the Requirements.

(11) Problems encountered and their resolutions.

( c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(d) The Government may evaluate Offerors’ financial history as part of past performance which may include past payments to employees, suppliers and/or subcontractors.

2. GENERAL INFORMATION: Submitted documents must be fully responsive to and consistent with the following:

a. Requirements of the solicitation (CLINS & Performance Work Statement, to include the potential services listed in Appendix A) and government standards and regulations pertaining to the PWS.

b. Evaluation factors for award at FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS of this solicitation.

c. Format for proposal Part I and Part II shall be as follows:

(1) The proposals will be 8 ½” X 11” paper except for fold -outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(2) A page is defined as one face of a sheet of paper containing information.

(3) Typing shall not be less than 12 pitch.

(4) Elaborate formats, binding or color presentations are not desired or required.

(5) Proposals shall include page numbering.

d. Provide one copy of the complete proposal in electronic format. Preferred is Microsoft program Compatible formats.

PWS

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

13 May 2013

FA4418-13-T-0002

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Joint Base Charleston, SC (JB CHS) in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). JB CHS refers to locations to include Charleston AFB and Naval Weapon Station hereafter referred to as JB CHS Air Base and JB CHS WS. The VTE and their locations will be listed in Appendix A. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4, the Contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

NOTE: The quote shall include a firm fixed price for parts and labor, the specified time needed for maintenance or repairs, and the projected equipment downtime. The quotes shall include itemized parts and specific labor catagories to include hourly wages. Labor catagories and rates shall be those reflected in the most current wage determination in corperated in the contract. Should the contractor’s actual wage rates be higher than the wage determination, the additional cost must be reflected in the mark-up percentage.

Prices for parts and equipment should reflect actual invoice costs of the item to the contractor, including shipping. The mark-up on labor and parts shall notexceed the negotiated percentage over the contractor’s actual cost. The contractor shall submit cost documentation (payroll, receipts, invoices, ect.) upon request from the Government.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days of contract award.

The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2. The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-

(3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. The contracting officer or designated representative will notify the contractor of repairs to be made from the inspection report or service call.

5.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within 2 hours after receipt of the call on regular scheduled work days/hours.

5.1.3. The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. The contracting officer or designated representative will notify the contractor of repairs to be made from the inspection report or service call.

5.2.2. The Contractor shall respond in person to the VTE and begin work on emergency service calls within 1 hour after receipt of the call.

5.2.3. The Contractor shall report to the work location, survey the repair, and provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair.

The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

6. SERVICES SUMMARY.

The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para Performance Threshold Perform Preventive Maintenance.

Elevators are fully operational.

1.1 100% of elevators are operational at all times. No more than 2 customer complaint per year.

Service Call Repairs.

Repairs are made in a timely manner;

Customers are informed of expected repair time. Response and repair is made within the specified time.

5 Response to and repairs of service calls are timely 100% of the time.

No more than 2 customer complaint per year.

Perform Inspection Services 4 Perform with 0 discrepancies.

Submit Maintenance and Repair Reports.

Accurate reports are delivered within two business days.

4.7 4.8

5.1.3 5.2.3

100% of all reports are timely and accurate. No more than 2 customer complaint per year.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request.

The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

8.2. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

8.3. HOURS OF OPERATION. Normal working hours are between the hours of 7:30 am to 5:00 p.m. Monday through Friday, excluding the following Federal Government holidays and weekends. If necessary, work under this contract may be performed outside normal working hours, but must be coordinated with NPTU at least 48 hours in advance.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

8.4. SECURITY REQUIREMENTS. All contractor employees shall carry contractor photo identification at all times. Contractor employees or any representative of the contractor entering the government installations shall comply with all base security measures implemented at all times. This includes but is not limited to background checks prior to base access, vehicle and goods searches and identification checks during times of increased security.

8.4.1 Base Access. The contractor shall obtain personal identification passes for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto JB CHS Air Base or JB CHS WS. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles to be registered.

8.4.2 Restricted Area Access. The Contractor must be escorted in Restricted Areas. Contractor shall contact the QAP for instructions and procedures.

8.4.3 Antiterrorism. The contractor will comply with all Antiterrorism requirements at JB CHS Air Base or JB CHS WS at all times.

8.4.4 FPCON (Force Protection Condition) Checks. Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions (FPCON) Alpha, Bravo, Charlie or Delta for the base. The COR will notify the contractor if the base is placed under a FPCON and provide the appropriate FPCON instructions to follow.

8.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. None

8.6. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of

VTE.

8.7. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.8. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to:

solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

8.9. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (iv).

VTE may be located in facilities that may contain Asbestos Containing Materials or Presumed Asbestos Containing Materials. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

8.10. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act concerning working with electrical equipment, working in confined spaces, in elevated locations, such as man lifts, ladders and catwalks, and overall worker safety.

8.10.1. Joint Base Charleston is in the process of pursuing VPP recognition or has been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all contractors operating on Air Force and Navy Installations and it is the contractor’s responsibility to ensure they have a comprehensive understanding of VPP. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/all_about_vpp.html.. Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the site.

http://www.osha.gov/dcsp/vpp/all_about_vpp.html

8.10.2. Contractors, whose employees work more than 1000 hours per quarter, are required to provide their OSHA 300 information and TCIR/DART rates by 15 January each year to the contracting officer for submission as part of the installation’s annual VPP self evaluation report.

8.10.3. Contractors will submit their safety and health plan and corresponding site safety checklist to the contracting officer 10 days after contract award. The safety office will assist the contracting officer to ensure that the contractor’s safety and health plan includes all required elements identified in the PWS. It is the contractor’s sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596)

8.10.4. Ensure contracts and lease agreements require contractors and subcontractors (e.g.

Service and Construction Contracts) to promptly report pertinent facts regarding mishaps involving reportable damage or injury to the Air Force/Navy and to cooperate (IAW AFI 91-204) in any Air Force/Navy safety investigation. Cooperation will include toxicology testing.

8.10.5. Prior to commencement of work, the contractor shall meet in a pre-performance conference with the Contracting Officer and other installation representatives, to discuss and develop mutual understandings relative to the administration of safety and other contract requirements for this contract.

8.10.6. Use of any electronic frequency producing device (i.e. cellular phones, radios, beepers that can transmit a message) requires submittal and approval prior to use on the installations.

8.10.7. Required submittals: Health and Safety Plan, MSDSs, and Activity Hazard Analysis (AHA) for electrical equipment, elevated work locations/fall protection plan, confined space/rescue plan, and any others deemed necessary by the contractor or installation Safety Office, which also addresses protection of the facility employees.

APPENDICES.

A. VTE Equipment Listing

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

Appendix A VTE Equipment Listing

Item Type of VTE Location of

VTE Manufacturer Capacity

(LBS)

Year

Installed 1 Pass. Hydro

Elec.

Bldg 60 JB CHS Air Base

Schindler 2500 lbs capacity

Unknown

2 Pass. Hydro Elec./300 MPM

Bldg 72 JB CHS Air Base

Schindler 2500 lbs capacity

Unknown

3 Pass. Hydro Elec./300 MPM

Bldg 74 JB CHS Air Base

Schindler 2500 lbs capacity

Unknown

4 Pass. Hydro Elec./ WRC

Bldg 108 JB CHS Air Base

Va. Controls 4000 lbs capacity

Unknown

5 Pass. Hydro Elec.

Bldg 169 JB CHS Air Base

Montgomery 2500lbs.

capacity

Unknown

6 Pass. Hydro Elec.

Bldg 178 JB CHS Air Base

Montgomery 2500lbs.

capacity

Unknown

7 Pass. Hydro Elec./321.A

Bldg302 JB CHS Air Base

Schindler 2500lbs.

capacity

Unknown

8 Pass. Hydro Elec./ 321.A

Bldg 322 JB CHS Air Base

Schindler 2100lbs.

capacity

Unknown

9 Pass. Hydro Elec./WRC

Bldg 364 JB CHS Air Base

General Elevator

3500lbs.

capacity

Unknown

10 Pass. Hydro Elec./ HMC

Bldg 503 JB CHS Air Base

MCE 2100lbs.

capacity

Unknown

11 Pass. Hydro Elec./321.A

Bldg 610 JB CHS Air Base

Schindler 2100lbs.

capacity

Unknown

12 Pass. Hydro Elec./ HMC

Bldg 705 JB CHS Air Base

MCE 2500lbs.

capacity

Unknown

13 Pass. Hydro Elec./ HMC

Bldg 709 JB CHS Air Base

MCE 2500lbs.

capacity

Unknown

14 Pass. Hydro Elec./ WRC

Bldg 1600 JB CHS Air Base

Va. Controls 2500lbs.

capacity

Unknown

15 Pass.

Hydraulic

Bldg. 3147 JB

CHS WS

Schindler 3500 lbs.

capacity

Unknown

16 Pass. Hydraulic Bldg. 3147 JB

CHS WS

Schindler 3500 lbs capacity

Unknown

17 Freight Hydraulic

Bldg. 3147 JB

CHS WS

Schindler 4500 lbs.

capacity

Unknown

18 Pass. Hydraulic Bldg. 198 JB

CHS WS

Canton 3000 lbs capacity

Unknown

19 Passenger Electric-traction

Bldg. 198 JB

CHS WS

Southern 4000 lbs.

capacity

Unknown

20 Freight Electric-traction

Bldg. 198 JB

CHS WS

Otis 8000 lbs.

capacity

Unknown

21 Passenger Hydro

Bldg. 2418 JB

CHS WS

Coastal 2100 lbs capacity

Unknown

22 Passenger Hydro

Bldg. 2418 JB

CHS WS

Coastal 4000 lbs capacity

Unknown

23 Passenger Hydro

Bldg. 2418 JB

CHS WS

Coastal 2100 lbs

Unknown

24 Passenger

Hydro Bldg. 2314 JB

CHS WS

Dover 4000 lbs capacity

Unknown

25* Passenger Hydro

Bldg 721 JB CHS Air Base

Thyssen Krupp

3500 lbs

* Elevator #25 will require service to start June 2014 and will receive regularly scheduled maintenance for the remaining option periods.

(End of Summary of Changes)