Questions_ _Answers__2.pdf

QUESTION & ANSWER #2

FOR

SOLICITATION – FA4418-13-R-0004

REVISED ANSWERS TO QUESTION & ANSWER #1

Q67. SOW and Technical Specifications, 3.4 indicates “the Government anticipates less than five percent (5%) of the designs will require” an Engineer’s stamp. Will the Government compensate the Contractor for Engineer Stamped designs or shop drawings? An Engineer’s Stamp is typically applied to documents developed beyond the 35% design noted as part of the coefficient(s).

A67. Yes, these amounts should be part of the coefficient.

Q73. Attachment #6 Technical Specification , Paragraph 2.2.1 requires the Contract Manager to “have a bachelor’s degree in civil, structural, mechanical or electrical engineering, a bachelor’s degree in architecture or at least 15 years of documented applicable construction experience with…..”

Is a Bachelor’s degree in Construction Management acceptable to fulfill the education requirement for this position ?

A73. No.

Q74. The requirements for Contract Manager read:

“The contract manager shall have a bachelor’s degree in civil, structural, mechanical or electrical engineering, a bachelor’s degree in architecture or at least 15 years of documented applicable construction experience with at least 5 of the 15 years being in a relevant construction management position.”

Would a person with a B.A. in Construction Engineering / Building Science or a B.S. in Building Construction also be acceptable to perform the role of Contract Manager? If so, would a candidate with these qualifications be ranked lower than one that has a bachelor’s degree in civil, structural, mechanical or electrical engineering?

A74. No.

Q78. Solicitation Page 9 Note 4: states, “The following Subdivisions/Major Classifications as contained in RS MEANS shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the coefficients:

01 11 Summary of Work 01 21 Allowances 01 31 Project Management & Coordination 01 32 Construction Progress Documentation 01 41 Regulatory Requirements 01 45 Quality Control 01 51 Temporary Utilities 01 52 Construction Facilities

01 54 09.50 Personnel Protective Equipment 01 54 23.80 Staging Aids 01 54 36 Equipment Mobilization 01 54 39 Construction Equipment 01 56 32 Temporary Security 01 71 Examination & Preparation 01 74 Cleaning & Waste Management 01 91 Commissioning 01 93 Facility Maintenance 02 21 Surveys 02 32 Geotechnical Investigation 02 42 Removal & Salvage of Construction Materials”

Attachment #6, Paragraph 22.1, Page 31 of 53 indicates that material or systems tests may be “charges as a direct TO expense”, which indicates that TO specific test requirements may be included in the line item estimate from Division 01 45, however this section is excluded from use. Please clarify if all Material Testing Line Items in Division 01 45 are excluded from use on Task Order Estimates?

If an equipment item, such as an aerial lift or scaffolding, is not included in the crew listed for an individual line item, please clarify if the line item from 01 54 39 can be included in the proposal if the equipment is necessary to complete the work.

A78. Both Divisions 01 45 and 01 54 39 should be included in the coefficient and are excluded from Task Order Estimates.

Can line items for project specific temporary facilities, such as portable toilets and dumpsters, be utilized in task order proposals, or are they considered part of the coefficient?

A78. (continued) Note: Neither Division 01 41.19 nor Division 01 54.33 are excluded from use and provide from dumpsters and portable toilets for use as line items.

NEW QUESTIONS (QUESTION & ANSWER #2)

SAMPLE PROJECT

Q119. Line Item #8 requires the doors to be refinished. Are the existing doors wood or hollow metal?

A119. The doors are stain grade hardwood veneer with a polyurethane finish. The frames are steel.

Q120. Please provide information on the existing valves and fixtures to be replaced on the sample project: are faucets one or two handles? Do they have electronic sensors or manual control? Are they to be replaced in kind?

A120. All flush valves and faucet sets are to be replaced. Select institutional grade units, the style is your choice. Bid as shown. Contractor’s are advised to include items of work they deem to be appropriate to the Sample Project’s scope of work and to provide underlying assumptions for those items of work whose requirements they consider to have been unclear or insufficiently specified in the Statement of Work. If this were an actual project, versus a Sample Project being used for Technical evaluation purposes, these and other similar issues would be discussed during project scoping visits and clarified prior to the negotiation and award of the delivery order.

Q121. The statement of work Page 2, number 6 states to "paint ceilings, replace all light fixtures, and replace HVAC registers", does this apply to the entire facility or just the restrooms?

A121. Just the restrooms

Q122. The statement of work Page 2, number 8 states to "refinish the doors and paint the door frames", again does this apply to the doors in the entire facility or just in the restrooms?

A122. Just the restrooms

Q123. Please confirm that no P&P bond is required for the sample/seed project.

A123. A performance and payment bond is not required for the sample project.

However, after the award of the base contract performance and payment bonds will be required in accordance with Section H of the solicitation.

Q124. Item A (2) calls for a closed circuit cooler with removable tube. We cannot locate a manufacturer that can provide this. May the contractor use a standard cooling tower and a plate and frame heat exchanger?

A124. Unable to answer. Cannot locate an Item A(2).

Q125. Regarding the sample project: Is Building 108 occupied? If so, are there other restrooms available for the occupants to use so that all restrooms may undergo renovation at the same time? Or, should contractor phase renovation so that all restrooms are not under renovation at the same time?

A125. See Q38 from Question & Answer #1.

Q126. Are the existing doors wood doors with metal frames? If not, what is their construction?

A126. See Q119 from Question & Answer #1.

Q127. Please provide sizes and quantities of existing HVAC registers.

A127. See Amendment #0001, Attachment #11.

Q128. For the Sample Project – Please provide the CAD drawings related to Attachments #7 and #8.

A128. See Q28 from Question & Answer #1.

Q129. For the Sample Project – Please provide the standard government furnished title block.

A129. Not available. If drawings are submitted as part of the Demonstration Project proposal use a standard title block.

Q130. For the Sample Project – Has a hazardous materials survey been completed or available for the work areas? If not, will a hazardous materials survey be required?

A130. No hazardous materials are present.

Q131. For the Sample Project – Will the work area be completed within an occupied portion of the building?

A131. See Q38 from Question & Answer #1.

Q132. For the Sample Project – Will the renovation of the restrooms need to be completed in phases?

A132. See Q38 from Question & Answer #1.

Q133. For the Sample Project – Do the floor plans shown in Attachment #8 represent existing/as-built conditions? If not, are there any alterations required to meet the Uniform Federal Accessibility Standards?

A133. The floor plans are as-built. Do not exceed what is asked for in the Statement of Work

Q134. For the Sample Project – Is there any information on the fire protection requirements for the restrooms?

A134. Not included in the SOW

Q135. For the Sample Project – What type of lighting fixtures exist in the restrooms?

A135. See Q5 from Question & Answer #1.

SOW & TECHNICAL SPECIFICATIONS (Attachment #6)

Q136. Per the SOW & Specs 6.1, ‘… the contractor shall provide a modular building or trailer …’, and ‘… The site office shall be manned during normal working hours. …’.

Question: Does the contractor have to provide a manned site office if they already have a manned/staffed office in town close to Joint Base Charleston?

A136. Yes.

Q137. What are the dimensions of the lot the contractor will be using for the site office?

Is the lot developed to any extent? If so, how?

A137. The site is 22,500sf. The site is the former housing area so it is cleared, mowed lawn space. Base utilities available for tie-in include water, sanitary sewer, and electric power (120v/208v, 100amp). Commercial utilities available at the site include Comcast and Bell South.

Q138. What is the location of the lot that the Government intends to issue for the contractors use, what utilities are available and what is their proximity to this site?

A138. See Question 137.

Q139. The SOW paragraph 6.1 states that “the contractor is responsible for mobilization, set-up and the location and making of utility connections.” May we please know what utilities are available as well as an estimated run distances to the installed utilizes?

A139. See Q137, run distance can be estimated at approximately 50’.

Q140. SOW paragraph 6.2 states that the contractor is required to install and maintain a security fence. Are there any other specific requirements for the fence other than dark brown fabric screening: i.e., what is the required height; is anti-climbing protection on the top required; are walk though gates required; are electronic keyed security locks or swipe pads required?

A140. The fence is to be chain link 6’ high. Types and number of gates are to be determined by the contractor. Temporary rental fencing is approved. No special security features are required.

Q141. Also for paragraph 6.2: Can the government provide a basic perimeter drawing of the existing lot to be fenced and location with regard to existing paved roads? Is the lot paved asphalt or concrete or other surface? Is there sufficient turning radius for, or drive-through access to paved surfaces for tractor trailer deliveries?

A141. The site is adjacent to a paved road in a former housing area (the housing has been removed). The area is lawn turf and maintained by mowing. Maintenance of the site becomes the responsibility of the contractor once he takes over the site. The contractor may improve the site with crushed stone or other pavements for driveways and parking at his discretion.

SOLICITATION

Q142. Please confirm that you are looking for 5 projects from the construction firm and 5 projects from the design firm (maximum for both for a total of 10 projects) for the Past Performance section of the proposal.

A142. That is not correct. There is no limitation to the number of projects provided.

Please read previous answers on the subject.

Q143. When there is a conflict, do the answers provided in Q&A#1 supersede the Solicitation or will an amendment be forthcoming.

A143. Q&A does not supersede the Solicitation or the Technical Specifications unless a formal amendment is accomplished. An amendment is forthcoming to address answers previously provided to Q67, Q73, Q74, and Q78.

Q144. A67 states that “Typically a SABER project may require incidental Professional Engineering support such as providing a fire sprinkler system, regulatory permitting, soil borings, or structural changes to an existing load bearing wall. A line item will be negotiated in the proposal to cover this cost.”

This is in conflict with the following verbiage in the solicitation:

a. Schedule B Note 3 last line states “consultant fees” are to be included in the coefficient

b. Schedule B Note 4 states that Division 01 11 Summary of Work (which includes Professional Engineering) shall not be used as line items as these costs shall be covered by the coefficients.

c. SABER SOW and Tech Specs section 9.1.7.2 defines the coefficients as including “engineering services if required” A144. That is correct. See Amendment #0002 and revised answer to Q67.

Q145. A78 states that ‘Specific tests required for quality control for specific delivery orders will be negotiated into the proposal and the appropriate pre-priced line items will be included “

This is in conflict with the following verbiage in the solicitation:

a. Schedule B Note 4 states that Division 01 45 (which includes Quality Control Testing) shall not be used as line items as these cost shall be covered by the coefficients.

b. SABER SOW and Tech Specs section 5.4 states that “Separate payment will not be made for providing and maintaining an effective Quality Control Program. All costs associated therewith shall be included in the contractor’s coefficient” A145. That is correct. See Amendment #0002 and revised answer to Q78.

Q146. A78 (continued) states “ Cost of portable toilets and dumpsters will be negotiated in each task order.”

This is in conflict with the following verbiage in the solicitation:

a. Schedule B Note 4 states that Division 01 51 (which includes Portable Toilets) shall not be used as line items as these cost shall be covered by the coefficients.

b. SABER SOW and Tech Specs section 9.1.7.2 defines the coefficients as including “portable toilets” A146. That is correct. See Amendment #0002 and revised answer to Q78.

Note: Neither Division 01 41.19 nor Division 01 54.33 is excluded from use and provide from dumpsters and portable toilets for use as line items.

Q147. All of the projects that we are using for past performance have CCASS evaluations. Do I need to submit into our proposal a company narrative/survey (3A) as well as a satisfaction rating (3B) on these projects or does my CCASS cover both of these areas?

A147. CCASS evaluations can be accessed by the government and does provide some of the requested information. You will need to verify what information is provided in your CCASS evaluation and supplement accordingly.

Q148. Is there any page limitation on any section in the proposal, in particular for Part III Past Performance Information (see subsection g. on Page 53 of 56)?

A148. See Q98 from Question & Answer #1.

Q149. Are you requiring Teaming Agreements to be submitted in the proposal between the Construction and Design Firms and if so, where should these be submitted?

A149. No.

Q150. Would you like Parts I, II, and III to be submitted in 3 separate 3 ring binders, or in one 3 ring binder, with tab pages separating the sections?

A150. The parts should be submitted in separate binders.

Q151. For the electronic proposal, would you like Parts I, II, and III on one CD, or each part (price, technical and past performance) on a separate CD?

A151. See Q101 from Question & Answer #1.

Q152. Section L, Page 57 of 66 -- Is there a page limitation or a limitation on the number of projects submitted under Part III Past Performance Information. The other two proposal volumes (Parts I & II ) indicate no page limitation but Part III does not specify. Please clarify.

A152. See Q98 from Question & Answer #1.

Q153. On Attachment #9, what information is the Government seeking in the “Info” row? Is that where the “Brief, Relevant Description of Work Performed by Offeror” (currently a column heading) should be inserted?

A153. Additional information may be inserted in the “Info” row or included in the supplemental information.

Q154. Is there a limit to the number of projects to be included on Attachment #9?

A154. See Q113 from Question & Answer #1.

Q155. Is there a page limit to Attachment #9 if printed on 11” x 17” paper?

A155. See page 59 paragraph 4. (d)(i). 8 ½” x 11” paper should be used except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

Q156. Is there a minimum font size for Attachment #9?

A156. See page 59 paragraph 4. (d)(iii). Typing shall not be less than 12 pitch. By pitch we mean font size.

Q157. Should Part I – Price Proposal, Part II – Technical Proposal, and Part III – Past Performance Information be provided in separate sealed envelopes to the Government?

A157. The parts should be submitted in separate binders. Seals are not necessary.

Q158. Per the bid schedule, the appropriate coefficient is to be applied to each task order proposal based on the value of ‘cumulative total orders’. Question: How is the value of cumulative total orders derived? i.e.

a. Based on total value of task orders awarded? On total contract value to date, or on cumulative value of each contract option period?

A158a. Cumulative total of each contract option period.

b. When does the value of the task order apply to the cumulative total? At time of award, at time of Notice to Proceed, or at some point during the year?

A158b. At the time of award.

c. When does the value of a task order get deducted from the cumulative total? At time of substantial completion, date of contract closeout, based on value of work in progress (amounts left to bill on contracts), or ??

A158c. When the task order is 100% complete.

Q159. What were the coefficients on the existing SABER that this contract is replacing?

A159. Another Contractors pricing is not releasable.