FA4418-13-R-0004_FINAL.pdf

Joint Base Charleston - Air Base SABER IDIQ

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER): SEE SCHEDULE

Projects shall be specif ied per applicable task order.

ENTER PRICES (COEFFICIENTS) IN SECTION B, USE TYPEWRITER OR BLACK INK.

THIS SOLICIATION IS ISSUED AS A 100% 8(a) SET-ASIDE USING PERFORMANCE TRADE-OFF PROCEDURES.

NOTE 1: Hard copies of the Solicitation w ill not be provided. The solicitation and associated documents may be found at: http://w w w .fbo.gov.

NOTE 2: Notice of offerors: The Government reserves the right to cancel this solicitation, either before or after the closing dates.

NOTE 3: There w ill be no public bid opening for this solicitation.

NOTE 4: The insurance required for FAR 52.228-5 shall be IAW FAR 28.307-2 "Liability."

NOTE 5: Project Period of Performance w ill be specif ied for each task order (Block 11). Contract Period of Performance is specif ied in Section F.

Contract value betw een $100,000.00 and NTE $45,000,000.00 for the life of the contract. (Base + 4 Option Years).

NAICS 236220 Size Standard $33.5M. DO: C20 Please forw ard any questions or concerns to: susan.reinhart.1@us.af.mil

SUSAN R. REINHART 843-963-4547

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

25-Feb-2013

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________365 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________3 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________27 Mar 2013 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

628 CONTRACTING SQUADRON

101 E HILL BLVD, B503

JOINT BASE CHARLESTON SC 29404 5021

FA4418

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

01:00 PM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

FA4418-13-R-0004 66

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

FA4418-13-R-0004

Section A - Solicitation/Contract Form

SECTION A

SPECIAL INFORMATION AND INSTRUCTIONS TO ALL INTERESTED CONTRACTORS:

IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO ENSURE THEY CHECK THE FEDERAL

BUSINESS OPPORTUNITIES WEB SITE FOR ANY AMENDMENTS TO THE SOLICITATION. YOU ARE

ENCOURAGED TO REGISTER ON WWW.FBO.GOV WEB SITE TO RECEIVE NOTIFICATION OF

CHANGES TO THE SOLICITATION. FAILURE TO ACKNOWLEDGE AMENDMENTS MAY RENDER

YOUR PROPOSAL NONRESPONSIVE.

1. The following items represent the “Offer”, or proposal package, that should be returned in response to this solicitation (See Section L & M of the solicitation):

a. SF 1442, Solicitation, Offer, and Award

b. The Schedule, Section B

c. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Section I, the offeror shall submit only those pages that require a fill-in.

d. SF 30, Amendment of Solicitation/Modification of Contract (applicable if amendments are not acknowledged on page 2 (reverse) of SF 1442)

e. Price Proposal (Part I)

f. Technical Proposal (Part II)

g. Past Performance Information (Part III)

2. PRE-PROPOSAL CONFERENCE:

a. A pre-proposal conference is scheduled for 12 Mar 2013, at 9:30 a.m. (Please note that only one pre-proposal conference will be conducted.) The conference will be conducted at the 628 Contracting Office, 101 E. Hill Blvd, Building 503, Joint Base Charleston – Air Base, North Charleston, SC 29404. There will be no site visit.

Offerors are encouraged to attend and are requested to contact Susan Reinhart, Contract Specialist, at (843) 963- 5165, FAX number (843) 963-2829, or e-mail at susan.reinhart.1@us.af.mil at least three (3) days prior to the conference date if they plan to attend.

Special arrangements will be required to gain access to Joint Base Charleston. Offerors are cautioned that Joint Base Charleston has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAYS SHOULD BE ANTICIPATED.

Offerors should allow sufficient time to obtain a visitor pass (requiring valid driver’s license, vehicle registration, and current proof of insurance).

b. The purpose of this conference is to clarify the statement of work and terms of the solicitation, and to answer any questions concerning the solicitation. Offerors are requested to prepare all questions in writing prior to the scheduled date of the conference. Submission of questions prior to the conference is encouraged.

c. Remarks and explanations provided at the conference shall NOT qualify the terms of the solicitation and statement of work. Unless the solicitation is amended in writing, it will remain unchanged. Should an amendment be issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(End of Section A) http://www.fbo.gov/ mailto:susan.reinhart.1@us.af.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each

SABER IDIQ: BASE YEAR

FFP

PERIOD OF PERFORMANCE: 18 July 13 - 17 July 14 This acquisition shall provide Simplified Acquisition of Base Engineering Requirements (SABER) services. The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract.CONSTRUCTION SABER, GENERIC

SEE ATTACHED SCHEDULED PROVISIONS.

FOB: Destination

NSN: Z199-97-SAB-ER00

SIGNAL CODE: A

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Each

OPTION SABER IDIQ: 1ST OPTION YEAR

FFP

PERIOD OF PERFORMANCE: 18 July 14 - 17 July 15 This acquisition shall provide Simplified Acquisition of Base Engineering Requirements (SABER) services. The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract.CONSTRUCTION SABER, GENERIC

SEE ATTACHED SCHEDULED PROVISIONS.

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Each

OPTION SABER IDIQ: 2ND OPTION YEAR

FFP

PERIOD OF PERFORMANCE: 18 July 15 - 17 July 16 This acquisition shall provide Simplified Acquisition of Base Engineering Requirements (SABER) services. The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract.CONSTRUCTION SABER, GENERIC

SEE ATTACHED SCHEDULED PROVISIONS.

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED Each

OPTION SABER IDIQ: 3RD OPTION YEAR

FFP

PERIOD OF PERFORMANCE: 18 July 16 - 17 July 17 This acquisition shall provide Simplified Acquisition of Base Engineering Requirements (SABER) services. The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract.CONSTRUCTION SABER, GENERIC

SEE ATTACHED SCHEDULED PROVISIONS.

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED Each

OPTION SABER IDIQ: 4TH OPTION YEAR

FFP

PERIOD OF PERFORMANCE: 18 July 17 - 17 July 18 This acquisition shall provide Simplified Acquisition of Base Engineering Requirements (SABER) services. The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract.CONSTRUCTION SABER, GENERIC

SEE ATTACHED SCHEDULED PROVISIONS.

FOB: Destination

SCHEDULE B

The contractor shall perform any and all functions called out in the contract per the scope specified in individual task orders issued against this contract. The unit prices shall be as specified in the unit price database provided by the RS MEANS Company, current as of the date of the basic contract period, multiplied by the Charleston, SC City Cost Index (CCI), and then multiplied times the coefficient entered below:

Basic contract period: Date of award through 365 days. Definitive beginning and ending date for the basic contract period will be established on the award document.

NOTE: The coefficient submitted for the basic year will be used for each option year exercised. The only adjustment will be made through changes to the RS MEANS.

COEFFICIENT DESCRIPTION COEFFICIENT

SCHEDULE NUMBER

The following Coefficient Schedule Numbers will be used during the basic year and for each option year exercised for the cumulative total of orders under $3 million

1-AA Standard working hours at Joint Base Charleston - Air Base __________

1-AB Nonstandard working hours at Joint Base Charleston - Air Base __________

1-AC Standard working hours at Joint Base Recreational Area - Short Stay __________

1-AD Nonstandard working hours at Joint Base Recreational Area - Short Stay __________

1-AE Standard working hours at North Auxiliary Airfield __________

1-AF Nonstandard working hours at North Auxiliary Airfield __________

The following Coefficient Schedule Numbers will be used during the basic year and for each option year exercised for the cumulative total of orders between $3 million and $5 million

2-AA Standard working hours at Joint Base Charleston - Air Base __________

2-AB Nonstandard working hours at Joint Base Charleston - Air Base __________

2-AC Standard working hours at Joint Base Recreational Area - Short Stay __________

2-AD Nonstandard working hours at Joint Base Recreational Area - Short Stay __________

2-AE Standard working hours at North Auxiliary Airfield __________

2-AF Nonstandard working hours at North Auxiliary Airfield __________

The following Coefficient Schedule Numbers will be used during the basic year and for each option year exercised for the cumulative total of orders over $5 million

3-AA Standard working hours at Joint Base Charleston - Air Base __________

3-AB Nonstandard working hours at Joint Base Charleston - Air Base __________

3-AC Standard working hours at Joint Base Recreational Area - Short Stay __________

3-AD Nonstandard working hours at Joint Base Recreational Area - Short Stay __________

3-AE Standard working hours at North Auxiliary Airfield __________

3-AF Nonstandard working hours at North Auxiliary Airfield __________

OPTION PERIODS

1st Option Period: End of Base Period through 365 days

The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract. The unit prices shall be as specified in the unit price database provided by the RS MEANS Company, current as of the date of the 1st option period, multiplied by the Charleston, SC City Cost Index (CCI), and then multiplied times the applicable coefficient entered for the basic year.

2nd Option Period: End of Option Period One through 365 days

The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract. The unit prices shall be as specified in the unit price database provided by the RS MEANS Company, current as of the date of the 2nd option period, multiplied by the Charleston, SC City Cost Index (CCI), and then multiplied times the applicable coefficient entered for the basic year.

3rd Option Period: End of Option Period Two through 365 days

The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract. The unit prices shall be as specified in the unit price database provided by the RS

MEANS Company, current as of the date of the 3rd option period, multiplied by the Charleston, SC City Cost Index (CCI), and then multiplied times the applicable coefficient entered for the basic year.

4th Option Period: End of Option Period Three through 365 days

The contractor shall perform any and all functions called out in the contract per scope specified in individual task orders issued against this contract. The unit prices shall be as specified in the unit price database provided by the RS MEANS Company, current as of the date of the 4th option period, multiplied by the Charleston, SC City Cost Index (CCI), and then multiplied times the applicable coefficient entered for the basic year.

NOTES

Note 1: In order to be considered for award, the offeror must submit a coefficient for each line item above. The Government uses these multipliers to determine the price of work for each task on individual task orders. The prices established in the RS MEANS (current year) database bare costs (which means no markup for overhead and profit (O&P)) column, will be multiplied by the City Cost Index Weighted Average Total for Charleston, South Carolina, and the coefficient to arrive at the actual price for a unit of work. The coefficients shall be represented as "net", a "decrease from" or an "increase to" the prices listed in the RS MEANS®. An offer of "net" would be represented as "1.0." An example of a decrease from the prices in RS MEANS would be "0.98." An example of an increase above the prices listed in the RS MEANS would be "1.10."

Note 2: If the Government directs a work schedule during nonstandard hours, then the coefficients entered for the nonstandard hours, as appropriate, shall be applied against those items of work, which will be performed during the nonstandard hours. The price for the remaining items of work is calculated using the coefficients entered for standard hour work, as appropriate. The term "nonstandard working hours" is not to be interpreted as "overtime."

Note 3: Offered coefficients must contain all allowable contractor costs, including contingencies and profit.

Examples of such costs are; gross receipts taxes and payroll taxes, such as FICA, workmen's compensation, state and federal unemployment taxes for direct payroll employees, key personnels' salaries, builders' risk insurance, initial contract startup mobilization and demobilization expenses, task order mobilization and demobilization expenses, and bond premiums; and various overhead expenses, including project estimating, site office overhead, field office building, furniture, equipment, on-site office staff salaries, vehicle and construction equipment maintenance, office administrative expenses and a proportional share of home office overhead. The coefficient should also include all insurance, special clothing for workers, additional supervision, as well as, paperwork fees associated with a particular task order (i.e., asbestos removal plan preparation estimated to be required approximately one time per contract period and lead abatement plan preparation estimate to be required approximately one time per contract period), consultant fees, all on and off site storage, etc.

Note 4: The following Subdivisions/Major Classifications as contained in RS MEANS shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the coefficients:

01 11 Summary of Work 01 21 Allowances 01 31 Project Management & Coordination 01 32 Construction Progress Documentation 01 41 Regulatory Requirements 01 45 Quality Control 01 51 Temporary Utilities 01 52 Construction Facilities 01 54 09.50 Personnel Protective Equipment 01 54 23.80 Staging Aids 01 54 36 Equipment Mobilization 01 54 39 Construction Equipment 01 56 32 Temporary Security

01 71 Examination & Preparation 01 74 Cleaning & Waste Management 01 91 Commissioning 01 93 Facility Maintenance 02 21 Surveys 02 32 Geotechnical Investigation 02 42 Removal & Salvage of Construction Materials

Note 5: The R. S. MEANS Company updates their database yearly. This update shall provide the only economic price adjustment under the contract except as provided for in Section H, paragraph H-009. Davis Bacon Wage Determinations, current at the start of each option year, shall be incorporated by modification.

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER

VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 1

$100,000.00

9,999,999 $9,000,000.00

1001 1

2001 1

3001 1

4001 1

9,999,999

$9,000,000.00

Section C - Descriptions and Specifications

SPECS, CODES & REQUIREMENTS

1. Statement Of Work & Technical Specifications , Section J Attachment #6

Section D - Packaging and Marking

Section D not used

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-12 Inspection of Construction AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 365 dys. ADC 628 CES/CECC

TODD MARTIN

100 W. STEWART AVE.

BLDG 661

JOINT BASE CHARLESTON SC 29404-4827

843-963-4986 FOB: Destination

F1M3E2

1001 365 dys. ADC (SAME AS PREVIOUS LOCATION)

2001 365 dys. ADC (SAME AS PREVIOUS LOCATION)

3001 365 dys. ADC (SAME AS PREVIOUS LOCATION)

4001 365 dys. ADC (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY FULL TEXT

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $254.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

*NOTE: The Contracting Officer may include this clause in all task orders issued against the basic contract. The amount of $254.00 is the base figure for administrative costs that will be charged for liquidated damages per calendar day of delay. The amount mooted ($254.00) includes only applicable contractual administration charges.

Should equipment or facility charges be included, the amount of liquidated damages will be increased to cover those specified in the contract for separate parts or stages of the work.

(End of clause)

Section G - Contract Administration Data

ELECTRONIC INVOICING

G-001, WIDE AREA WORK FLOW – RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC

INVOICING AND RECEIVING REPORT INSTRUCTIONS (NOV 2010)

1. CONTRACTORS SHALL SUBMIT INVOICES THROUGH WAWF-RA FOR PAYMENT. SUBMISSION OF

INVOICES VIA ANY OTHER METHOD SHALL DELAY PAYMENT. HARD COPIES OF INVOICES ARE

NO LONGER ACCEPTABLE METHODS OF SUBMISSION AND MAY BE RETURNED TO THE

CONTRACTOR.

2. The contractor shall be paid after submission of a properly prepared invoice and after final inspection and acceptance by the Government. In accordance with DFARS 252.232-7003, use of electronic payment requests is mandatory. Wide Area Workflow – Receipt and Acceptance (WAWF-RA) is the Department of Defense system preferred choice for submission of electronic payment requests and receipt and acceptance documents. The following information will aid in the submission of an invoice through WAWF-RA.

3. Information regarding WAWF-RA is available on the Internet at https://wawf.eb.mil . Note that the Software Users Manual posted to WAWF-RA is an excellent source for information when completing the invoice submission process. WAWF-RA training is also available at http://www.wawftraining.com.

4. Invoices shall be submitted (Selection determined by the Contracting Officer by placing an X in the appropriate block):

a. [. .] After Delivery of Supplies or Services

b. [X] Monthly (After Performance)

c. [. .] Quarterly (After Performance)

d. [. .] Semi-annually (After Performance)

e. [. .] Yearly (After Performance)

5. The following codes are required to properly route your invoices and/or receiving reports through WAWF-RA.

Missing elements in the following areas may cause delays in the payment process.

a. ISSUE DATE: TBD

b. CONTRACT NUMBER: TBD

c. TASK ORDER NUMBER: TBD (Note to contractor : Blank unless provided by the contracting officer )

d. CAGE CODE: TBD

e. PAY OFFICE DODAAC: TBD

6. The contractor shall submit invoices using the following format for Payment Type. Be advised that only the selections noted below shall be used in the submittal process. THE CONTRACTOR SHALL STRICTLY

ADHERE TO THE SELECTION NOTED BELOW TO AVOID DELAYS IN THE PAYMENT PROCESS.

SUBMISSION OF INVOICE OTHER THAN THAT SPECIFIED BELOW MAY DELAY PAYMENT AND/OR

CAUSE INVOICE TO BE RETURNED. Invoices must clearly delineate the cost to the respective Contract Line Item Number (CLIN) and sub-CLIN. (See FAR 4, DFARS 204.71 and AFMC FAR Supp 5304.71)

a. [. .] Invoice (Note to contractor: To be used ONLY if authorized by the Contracting Officer)

b. [. .] Invoice 2n1 (Services Only)

c. [. .] Construction Payment Invoice

d. [. .] Commercial Item Financing (Note to contractor: To be used ONLY if authorized by the Contracting Officer) https://wawf.eb.mil/ http://www.wawftraining.com/

e. [. .] Performance Based Payment (Note to contractor: To be used ONLY if authorized by the Contracting Officer)

f. [X] Progress Payments

g. [. .] Receiving Report

h. [X] Invoice and Receiving Report (COMBO)

i. [. .] Public Voucher

(Note to contractor: If no selection is specified above, contractor shall utilize the Invoice 2n1 (Services Only) format. Contact the Contracting Officer for clarification when in doubt on how to submit an invoice through Wide Area Work Flow. Also note that if the contractual document requires attachments to be submitted (e.g., a copy of a paid freight bill), this can be accomplished by following instructions under Software User’s Manual on the WAWF- RA site regarding “attachments”.

7. The following additional codes are required to properly route your invoices and/or receiving reports through WAWF-RA. Note that if errors are received in the creation of your document, stop and call the Contracting Officer for verification of code required. Also note that some fields shown may or may not be included depending upon the type of invoice created. An example of the fields required when submitting an invoice are provided:

a. ISSUE BY DODAAC: FA4418

b. ADMIN DODAAC: FA4418 (Note to contractor: This field may also be referred to as ADMIN BPN)

c. INSPECT BY DODAAC or BPN: F1M3E2 EXT: . . (Note to contractor: These fields may be blank if not filled out by the contracting office, EXT may be blank even if the Inspect By DODAAC is shown.)

d. MARK FOR CODE: Leave Blank

e. SHIP TO CODE: F1M3E2 EXT: . . (Note to contractor: EXT may be blank even if the first code here is shown. Also note this may also be referred to as Service Acceptor Code or Contracting Officer Code. In the future, this code may be referred to as BPN)

f. SHIP FROM CODE: Leave Blank

g. SHIPMENT NUMBER: (Note to contractor: This field is created and provided by the contractor. If no shipment number is completed in the WAWF process, the invoice number will be the default number.)

h. INVOICE NUMBER: (Note to contractor: This is the invoice number created and provided by the contractor)

i. ADDRESSES TAB (Note to contractor: WAWF-RA will pre-populate the address information, ensure it is correct.)

j. DISCOUNT TAB (Note to contractor: This allows for prompt payment discounts)

k. FOB: D (D, S, V) (D denotes destination shipping, S denotes shipment address same as contractor’s address, V denotes shipment from other than contractor’s address.) (Note to contractor: If other than Destination (D), submission of a paid freight bill may be required as an attachment to substantiate shipping charge.)

8. When creating invoices and/or receiving reports, the contractor shall select the “Additional E-mail Notifications” link and enter the e-mail addresses below. The Government will advise the contractor of changes to these e-mail notifications by letter or e-mail vs. contract modification. Upon receipt of the change(s), the contractor shall include the new e-mail notifications when creating invoices and/or receiving reports. Contractor shall send an email notification to the addressees listed below upon submittal of an invoice through Wide Area Work Flow (WAWF-RA).

a. INSPECTOR:

b. ACCEPTOR: susan.reinhart.1@us.af.mil (Note to contractor: Subject to change)

c. CONTRACT ADMINISTRATOR: brittany.lightfoot@us.af.mil (Note to contractor: Subject to change)

d. CONTRACTING OFFICER: susan.reinhart.1@us.af.mil (Note to contractor: Subject to change)

e. ADDITIONAL CONTACT:

9. Questions concerning payments should be directed to the Defense Finance Accounting Services (DFAS) located in Block 15 of the contract/order. The contract, purchase order, or invoice number is required when inquiring about payment status. Payment information may also be accessed from the DFAS web site at https://myinvoice.csd.disa.mil/index.html.

mailto:susan.reinhart.1@us.af.mil mailto:matthew.meier@us.af.mil mailto:susan.reinhart.1@us.af.mil

10. DEFINITIONS. Following is a list of definitions that may be helpful. Additional information can be found at http://farsite.hill.af.mil/ and http://www.dod.mil/dfas/commpay/contractorpayment/.

BPN: Business Partner Number. An integrated electronic infrastructure the Government uses to manage (i.e., collect, validate, access and maintain) the information it needs to transact business with its contractors. The BPN is located at http://www.bpn.gov.

CAGE CODE: Commercial and Government Entity Code. A CAGE Code is a five (5)-position code that identifies companies doing or wishing to do business with the Federal Government. http://www.ccr.gov/ COMMERCIAL ITEM FINANCING IS a form of contract financing resulting from the Federal Acquisition Streamlining Act (FASA) of 1994. Use of this type of invoicing shall be approved by the Contracting officer.

CONTRACTING OFFICER: The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

CONTRACTOR: Also known as vendor DODAAC: Department of Defense Activity Address Code. A six-position code that uniquely identifies a unit, activity, or organization that has the authority to requisition and/or receive materiel TASK ORDER: An order for supplies placed against an established contract or with Government sources.

F.O.B. DESTINATION: Free on board at destination; i.e., the seller or consignor delivers the goods on seller’s or consignor’s conveyance at destination.

F.O.B. ORIGIN: Free on board at origin; i.e., the seller or consignor places the goods on the conveyance. Unless the contract provides otherwise, the buyer or consignee is responsible for the cost of shipping and risk of loss.

INSPECTION: means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements.

INVOICE: means a contractor's bill or written request for payment under the contract for supplies delivered or services performed (see also “proper invoice”).

MUST: see SHALL.

PERFORMANCE BASED PAYMENTS: A provision for the use of Performance Based Payments (PBPs) as an alternative to progress payments for contract financing. Use of Performance Based Payment method shall be approved by the Contracting Officer PROGRESS PAYMENTS: Progress payments are payments made based on the cost incurred by the contractor as work progresses under the contract. Use of Progress payment method shall be approved by the Contracting Officer.

PROPER INVOICE: An invoice that meets the minimum standards specified in FAR 32.905(b).

RECEIVING REPORT: Written evidence that indicates Government acceptance of supplies delivered or services performed.

SHALL: The imperative.

SHOULD: An expected course of action or policy that is to be followed unless inappropriate for a particular circumstance.

TAXPAYER IDENTIFICATION NUMBER (TIN): The number required by the IRS to be used by the offeror in reporting income tax and other returns.

(End of Clause)

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

H-001 PERFORMANCE AND PAYMENT BOND REQUIREMENTS (IAW FAR 28.101-2 and FAR 28.102-3)

a. PROPOSAL BOND: The offeror shall submit a Proposal Bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government. Proposal Bond, in the amount of $1,800,000.00 is based upon 20% of the anticipated yearly average of $9,000,000.00. The Proposal Bond penalty shall be expressed in dollars and cents.

b. The contractor shall submit a Performance Bond (Standard Form 25) and a Payment Bond (Standard Form 25-A) with good and sufficient surety and sureties to the Government within 15 days of award. The penal sum of such bonds will be as follows:

c. The initial bond amount ($3,000,000) is based upon 33% of the anticipated yearly average of $9 million. When the value of task orders in progress exceeds the existing bonding, the Contracting Officer may require additional bond protection by directing the contractor to increase the penal amount of the existing bond, or to obtain additional bonds. Although the amount of the initial bond is based on 33% the anticipated yearly average bond premium costs should be included in the coefficients as an indirect cost based on the contract maximum amount, not just the bonding requirements imposed for the anticipated average amount at award. The Government will not reimburse the contractor for bond premiums as a lump sum payment. Payments for bond premiums, at any time during contract performance, are not additional costs under the contract.

d. PERFORMANCE BONDS: The penal amount of the performance bond shall equal of $3 million or 100% of the total active task orders whichever is greater.

e. PAYMENT BONDS: The penal amount of the payment bond shall equal $3 million or 100% of the total active task orders whichever is greater.

H-002 BUSINESS LICENSE TAX - SOUTH CAROLINA

In accordance with Contract Clause entitled, "Federal, State and Local Taxes" dated APR 2003/FAR 52.229-3 incorporated by reference, be advised that the Cities of North Charleston, South Carolina and/or Goose Creek South Carolina imposes a business license tax on all contract work within the cities of North Charleston, South Carolina and/or Goose Creek South Carolina. The cities interpret this to include contractors performing work for the United States government within the limits of North Charleston and/or Goose Creek. Joint Base Charleston – Air Base is included within the City of North Charleston, South Carolina and Joint Base Charleston – Weapons Station is included within the city limits of Goose Creek. The cost of the license is proportional to the dollar amount of work being executed. Information for the North Charleston City Tax may be obtained by calling 843-554-5700 extension 484, or 485, and for the Goose Creek City Tax by calling 843-797-6220.

H-003 PKI CERTIFICATE FOR PAST PERFORMANCE EVALUATION

Past Performance Evaluations are required on all completed DoD construction contracts. These evaluations are used in past performance evaluations conducted on your future proposals. The evaluations are placed in a computer database called Construction Contractor Appraisal Support System (CCASS). This system requires the contractor to include their comments in their evaluation. In order to access the system, it is required that you obtain a PKI (Public Key Infrastructure) certificate. A PKI certificate is software which is purchased from an approved commercial vendor and installed on your computer. Approved vendors are listed at https://www.cpars.csd.disa.mil/pki_info.htm under the heading “Approved ECA Vendors”. You will be required to purchase an “Identity Certificate” to access the CCASS system or the Past Performance Information Report System (PPIRS), which will contain all past performance evaluations for your firm for any DoD contracts. The average cost for a PKI certificate is about $100 - $120 per certificate, per year.

https://www.cpars.csd.disa.mil/pki_info.htm

H-004 REQUIRED INSURANCE (IAW FAR 28.306 (b))

Reference FAR clause 52.228-5 entitled “Insurance…” the Contractor shall, as its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

Workman’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman’s Compensation Insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability of $100,000.

General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

Automobile Liability Insurance. The insurance shall be required on the comprehensive form of policy and shall provide bodily liability injury and property damage liability covering the operation of all automobiles used in connection with the performance of this contract. At least the minimum amount of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

H-005 CONTRACTOR CONSENT TO BACKGROUND CHECKS

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant, are currently on probation or parole, or are on the state/national Sex Offender Register as identified by South Carolina Law Enforcement Division (SLED)/National Crime Information Center (NCIC). All contractor and subcontractor personnel must consent to NCIC criminal history background checks.

Contractor and subcontractor personnel who do not consent to an NCIC check will be denied access to the installation. Information required to conduct an NCIC check includes: full name, driver’s license number, social security number, date of birth of the person entering the installation. The contractor shall provide this information using the 628 SFS/S5 Form 74, “Application for Personnel to Work under Department of Defense Contract at Joint Base Charleston”, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes.

Completion of a successful NCIC check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. TThhee ccoonnttrraaccttoorr sshhaallll nnoott bbee eennttiittlleedd ttoo aannyy ccoommppeennssaattiioonn ffoorr ddeellaayyss oorr eexxppeennsseess aassssoocciiaatteedd wwiitthh ccoommppllyyiinngg wwiitthh tthhee pprroovviissiioonnss ooff tthhiiss pprroovviissiioonn..

FFuurrtthheerrmmoorree,, nnootthhiinngg iinn tthhiiss pprroovviissiioonn sshhaallll eexxccuussee tthhee ccoonnttrraaccttoorr ffrroomm pprroocceeeeddiinngg wwiitthh tthhee ccoonnttrraacctt aass rreeqquuiirreedd..

a. Badges - Contractors and subcontractors shall submit the completed and approved 628 SFS/S5 Form 74, “Application for Personnel to Work Under Department of Defense Contract at Joint Base Charleston” prior to planning to work. Upon completion of the background check, the employee will report to the installation entry control center, with a photo identification issued by a Federal/State activity, for receipt of a badge with a designation of the area of the base he will be allowed access. Badges will be worn in a visible manner to government personnel at all times. Contractors must maintain a system that tracks the disposition of the badges so that a complete inventory is maintained throughout the contract period and the government can identify badges that are not turned in to Security.

b. The contractor shall ultimately be responsible for ensuring that all contractor/vendor badges/DBIDS cards issued are returned to the main VCC or SFS/ S5 after completion of the contract or when an employee is terminated.

If the employee is terminated, the contract security office shall be notified immediately. At the conclusion of work for the prime contractor and any subcontractor, all badges will be turned in to the entry control center.

c. Contractor Registration of Vehicles on Joint Base Charleston - All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. To register a privately owned/commercial vehicle and obtain a vehicle pass, contractor personnel shall provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Joint Base Charleston.

d. Access to Installation During Force Protection Conditions (FPCONs) - Contractors will be assigned a mission essential designation IAW requirements contained in JBCI 31-6, Contractor Access Control Program. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

e. CCoonnttrraaccttoorrss WWoorrkkiinngg iinn CCoonnttrroolllleedd oorr RReessttrriicctteedd AArreeaass -- The unit requesting contract support will provide escort

(s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW JBCI 31-6, Contractor Access Control Program, and command/local directives.

f. Contractors Responsibilities while Working within Controlled or Restricted Areas - Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199 or AF Form 1199CD. The government, at any time, may revoke the AF Form 1199.

The procedures for the issuance of an AF Form 1199CD are contained in JBCI 31-6, Contractor Access Control Programs. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in JBCI 31-6, Contractor Access Control Program.

g. Access To Government Facilities with Controlled or Restricted Areas - The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location.

Due to specific mission requirements inherent in the nature of controlled or restricted areas on Joint Base Charleston, the government may direct the contractor to leave the controlled or restricted areas at any given time.

H-006 FORCE PROTECTION CONDITIONS

a. Force Protection Conditions (FPCON) are implemented on the base to increase protective measures in anticipation of, or in response to, the threat of terrorist attack. The DoD FPCON consists of five progressive levels of increasing protective measures. The circumstances that apply and the purposes of each protective posture are as follows:

FPCON NORMAL: Applies when a general global threat of possible terrorist activity exists and warrants a routine security posture. At a minimum, access control will be conducted at all DoD installations and facilities.

FPCON ALPHA: Applies when there is an increased general threat of possible terrorist activity against personnel or facilities, and the nature and extent of the threat are unpredictable. ALPHA measures must be capable of being maintained indefinitely.

FPCON BRAVO: Applies when an increased or more predictable threat of terrorist activity exists. Sustaining BRAVO measures for a prolonged period may affect operational capability and military-civil relationships with local authorities.

FPCON CHARLIE: Applies when an incident occurs or intelligence is received indicating some form of terrorist action or targeting against personnel or facilities is likely.

Prolonged implementation of CHARLIE measures may create hardship and affect the activities of the unit and its personnel.

FPCON DELTA: Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is imminent. This FPCON is usually declared as a localized condition. FPCON DELTA measures are not intended to be sustained for an extended duration.

b. Level I – AT Awareness Training

(1) DoD contractors shall be provided AT information as required by DFAR, Section 252.225-7043.

(2) If requested by DoD contractors, ABW/ATO will physically provide AT Level I Awareness at a mutually agreed venue. This training shall consist of a PowerPoint presentation and provided by a certified Level II instructor.

(3) DoD contractors may elect to have their personnel to receive this training by computer based system and provide certificates to the ABW/ATO or contract unit COR. This training may be accessed at https://golearn.csd.disa.mil and taken at the contractor’s convenience.

(4) If contractor elects to participate, a tracking mechanism must be put in place to ensure annual refresher is accomplished and documented.

H-007 PROJECT DISTRIBUTION

It is estimated that the maximum dollar amount of this contract will be distributed as follows:

92% Work accomplished during standard working hours 8% Work accomplished during non-standard working hours 85% Work accomplished at Joint Base Charleston – Air Base 10% Work accomplished at Joint Base Recreation Area – Short Stay 5% Work accomplished at North Auxiliary Airfield

*Note: Standard hours are Mon. – Fri., 7:30 am – 4:30 pm Eastern Time

H-008 TASK ORDER RANGE AND ANTICIPATED AVERAGE TASK ORDER SIZE

Construction projects under this contract will generally range from $3,000 to $750,000. Following is other pertinent historical information on the SABER contract at Joint Base Charleston as accumulated:

Total dollars spent on all task orders issued: $46 million over the current 5 year contract

Total number of orders issued: 207 over the current 5 year contract

Smallest task order issued: $3,000

Largest task order issued: $750,000

Majority of task orders were in the range of $20,000 to $450,000

Average task order size was: $260,000

Volume of work awarded by quarter (calendar year):

1st 20% 2nd 15% 3rd 30% 4th 35%

The above information is historical data only and does not necessarily represent future volume under this contract.

H-009 NON-PREPRICED ITEMS (NPIs) https://golearn.csd.disa.mil/

a. Items of work not covered by RS Means but within the contract scope and general intent, and are necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer or his designated representative. Non-prepriced work shall be so noted on each task order.

b. To permit recurrent use, a NPI must be incorporated by supplemental agreement into the locally developed Custom Price Book (CPB). This may be done at any time during the contract period.

c. Once a previously NPI is added to the CPB and becomes a pre-priced item (PPI), an economic adjustment will be applied in subsequent option years if that item is used again. The nationwide Construction Cost Index (CCI) published in the McGraw Hill Publication ENR (Engineering News Record) is applied to determine increases or decreases in labor, equipment and material. To determine the amount of adjustment, the contracting officer will calculate the change in the index appearing in the issue of ENR published during the month prior to the effective date of the contract option period from the index for the week, month and year in which the item was originally negotiated. One hundred (100) % of the variation between the CCI of the year in which the item was originally negotiated versus the current CCI (Current at the end of the month immediately preceding the exercise of the option) will be applied to the originally negotiated price to determine the full current year price (i.e., since NPIs are originally negotiated for the actual cost of installation and all other overhead and profit, neither the contractor’s coefficient nor any other adjustment factor will be additionally applied). If publication of the index should be discontinued, the parties to this contract will negotiate a replacement index or new contract provision. If a replacement index or contract provision cannot be agreed upon, the contracting officer may unilaterally determine the contract adjustment method, and the contractor may dispute the determination under FAR 52.233-1, entitled Disputes.

Example Assumptions NPI was originally negotiated and added to the CPB for $100 in the second year of the contract.

CCI for the second year of the contract was 110.0.

Item is included in a task order in third year of the contract.

Current CCI (at the end of the month immediately preceding exercise of the option for the third year of the contract) was 115.9.

Formula

a. Economic Adjustment

(Third year (previous end of month) CCI minus second year (overall) CCI) divided by second year (overall) CCI multiplied by originally negotiated cost equals adjustment allowed in current task order

(115.9 - 110.0 divided by…