FA4418-12-R-0003 Q A.pdf

Solicitation # FA4418-12-R-0003

SPAWAR Facilities Maintenance Support Services

Questions & Answers

1. QUESTION: Reference Sections 1.2.1.2.1 through 1.2.1.2.3: Based on the pricing schedule, it is obvious that the HVAC work is not included in the base period or the first two months of the first option period. What is not clear is who is responsible for the HVAC service call work during the base period and the first two months of the first option period.

ANSWER: The current contract for HVAC maintenance expires on 30 Nov 2012. The current contractor will be responsible for HVAC services calls up to that date. The awardee will be responsible for HVAC service calls covered under the PWS paragraph 1.1.1.2., Preventive Maintenance and

Inspections of Smaller HVAC Systems. (CONS)

2. QUESTION: Does the estimated number of service calls provided in sections 1.2.1.2.1 through

1.2.1.2.3 include facility and HVAC service calls?

ANSWER: Yes, includes all facility service calls, large and small HVAC systems. (SPAWAR)

3. QUESTION: Or should the estimates for service calls reflect different estimates for the first five months (base period plus 2 months) than will be expected for the remainder of the contract?

ANSWER: The first five months will reduce service call requirements for "LARGE" HVAC Systems covered by others until 01 Dec 2012 (CY). Reduction is estimated at 350 for the base period.

(SPAWAR/CONS)

4. QUESTION: Can the bidders expect a lower level of service calls during the base period and the first two months of the contract?

ANSWER: The reduction should only be for 5 months, Jul-Nov. Yes, estimated reduction in question

#3. However, the government will not be bound to this number as service calls are only estimated, not actual. (SPAWAR/CONS)

5. QUESTION: Reference Section 1.2.1.1.2: Can the contractor meet the requirement for receiving service calls after normal working hours without having someone physically present on-site 24 hours a day or on weekends or holidays?

ANSWER: Yes, after hours and weekends the requirement is to have phone availability and response within the designated timeframe to resolve the issue. This should be someone with the authority to make the necessary decisions to appropriately address the call. (SPAWAR/CONS)

6. QUESTION: Reference Section 1.3.2: Is this section included as part of the HVAC preventive maintenance and inspection portion of the project?

ANSWER: Boiler Inspection, Testing and Certification is separate from HVAC because this requires annual certification in addition to any maintenance/repair, UFC-3-430-07 (SPAWAR)

7. QUESTION: Reference Appendix D: Are the compressors considered to be part of the HVAC preventive maintenance and inspection portion of the project?

ANSWER: Yes, the intent is the compressor is part of the HVAC system. (SPAWAR)

8. QUESTION: Reference Section 3.1: Will the office and warehouse spaces in T10, 3420 and 3431 be shared by the current HVAC contractor and the new contractor during the first five months of the new contract?

ANSWER: No. The SF provided in the solicitation is for this contract. (SPAWAR)

9. QUESTION: Reference Section 1.2.1 and Appendix I: We understand the limit of liability of

$2,500 for the service call work identified in Section 1.2.1. We are very concerned about the risk the government is asking 8(a) contractors to take in relation to the limits of liability on the equipment in the 10 buildings listed in Appendix I. The following questions address some of our concerns: Will the successful contractor be allowed to do a thorough inspection of the equipment in these 10 buildings at contract start to determine what work needs to be accomplished to bring the equipment to an acceptable condition to assume liability for the remainder of the contract. The Government would then be responsible for ensuring that the work is done before the contractor accepts liability.

ANSWER: No, the government will not accept any responsibility for $2500 limit of liability. All equipment will be operational and in good working order at time of contract start-up. (SPAWAR)

10. QUESTION: Will the government please provide information on the amount of work that has been done on this equipment in the past five years that will help bidders determine a range of risk that needs to be assumed prior to submitting proposals?

ANSWER:

Two Chillers replaced in Bldg 3113 – 2012

One Chiller replaced in Bldg 187 – 2011

Normal PM’s performed on remaining equipment. (SPAWAR)

11. QUESTION: We do not find anything in the solicitation or the PWS that exempts the contractor for repairs to the equipment listed in Appendix I that are caused by Acts of God. Please clarify whether or not repairs caused by wind, fire, rain, floods or other acts of nature or from conditions beyond our control will be exempted from the limits of liability.

ANSWER: Reference FAR 52.212-4(f). Example – if a wind storm causes a power outage and the maintenance staff is required to reset HVACs etc then it is your responsibility under this contract. If a

Hurricane comes through and causes major destruction or destruction outside of resetting breakers or systems, then not the contractors responsibility. However, if the damage caused is to negligence on behalf of the contractor then the contractor will be held responsible….example – you left a door open and a severe rain caused flooding and equipment failure the the contractor would accept responsibility.

(SPAWAR)

12. QUESTION: Please define “event”.

ANSWER: Individual occurrence, not cumulative. (SPAWAR)

13. QUESTION: Please clarify the wording in the two paragraphs in the middle of Appendix I starting with “…All PMS in all buildings are not subject to LOLs….” Is the intent to say that the limits of liability shown in Appendix I apply only to those items of equipment identified in Appendix D for those 10 buildings? Recommend removing the phrase “All PMs in all buildings are not subject to

LOLs”. It appears the PWS does subject all PMs in all building to LOLs, either the service call LOL of $2500 or the LOLs for the equipment listed in Appendix D that is in the facilities listed in

Appendix I.

ANSWER: Simply the PM’s and LoL’s are to be treated as two separate entities. Normal PM requirements are separate from repair/replacement where LoL’s are considered. (SPAWAR)

14. QUESTION: Reference our previous question #6 and the Government response: Our primary concern is not about the $2,500 LOL for the service work. Our primary concern is the condition of the equipment when we assume responsibility. With liability exposure up to $35,000 per event for equipment on Attachment I, we are concerned about the condition of the equipment at the time of contract start. Can the Government assure us that all equipment is in good to excellent condition at the time of contract start or only require that the contractor maintain at current condition of performance?

ANSWER: All equipment has been maintained appropriately and is in good working order.

15. QUESTION: If not, can the successful bidder do a condition assessment at the beginning of the contract to determine the condition of the equipment?

ANSWER: N/A based on answer (a) (SPAWAR)

16. QUESTION: Will the Government accept any responsibility for ensuring that the equipment is up to normal operating standards before the contractor assumes liability for the limits of liability described in Appendix D?

ANSWER: No, government will not accept any responsibility for LoL’s. All equipment will be operational at time of contract start-up. See Question #9 and #14. (SPAWAR/CONS)

17. QUESTION: Reference Appendix F: The third to the last column is titled “No. of Times

Completed”. What do the numbers in this column really represent? Is it the number of times the equipment has received that PM from the time it was new? Is there any way we can use that data to determine the age of the equipment?

ANSWER: The column represents how many times maintenance was performed for that given year based on frequency required, example # of times is 1 because it is required every 12. The dates and numbers in column’s 6-9 are not actual and only represented for report purposes only. This report does not have any relevance on age, maintenance requirement only. (SPAWAR)

18. QUESTION: Reference Attachment 4, The Contract Security Classification Specification DD Form

254 provided in the Solicitation received through FedBizOps is blank. Please confirm that the

Contractor must hold or be able to obtain a Facility Security Clearance (FCL) up to Secret level?

ANSWER: Correct, the contractor must hold or be able to obtain a Facility Security Clearance (FCL) up to Secret level. (SPAWAR/CONS)

19. QUESTION: Reference Section 4.6.5 Security Clearances states “The Contractor shall submit a

Security Clearance DD Form 254 for each employee.” As the DD Form 254 applies to the security classification for a contract, would the Government instead accept a memorandum listing employee names and their PCL or, alternately, accept a roster of contractor employees submitted through JPAS for “Visit Authorization” as JPAS is the system of record for maintaining contractor and employee eligibility and access?

ANSWER: A DD 254 would not be submitted on each employee as that pertains only to the Company.

JPAS is where they would submit for the Contractors. They would submit visit authorizations for contractor employees in JPAS. (SPAWAR/CONS)

20. QUESTION: Reference: PWS Paragraphs 1.1.1.1 and 1.1.1.2, PM on HVAC equipment. Are any of the Air Condition units and systems seasonal, i.e, is there a requirement for start-up and shutdown during the summer period versus the winter period. If so, please provide which equipment is affected by this requirement.

ANSWER: No HVAC systems are seasonal due to frequency and possible use due to climate of

Charleston area, 75 one day 60 the next even in the winter months. Boilers are the only shut down and start-up required equipment, (4) listed in Appendix J. (SPAWAR)

21. QUESTION: Reference: Attachment 1, Appendix F - Maintenance Requirements Listing for

SPAWAR Facilities. There is no listing of equipment or frequency of PM for building 3146. Please provide or clarify the information provided.

ANSWER: Appendix D, Equipment Inventory, lists type and total number of equipment for building.

Frequency of equipment PM shall be in accordance with all other facility requirements, 3147, 3148 etc.

22. QUESTION: Reference: PWS Paragraph 1.1.1.1, Preventive Maintenance and Inspection of Large

HVAC Systems. The listing of buildings includes building 450. There does not seem to be an equipment listing for this building in the documents provided. Please provide or clarify the requirements.

ANSWER:

HVAC Equipment List for building 450

50 ton Trane scroll chiller

5 ton package DX air conditioner

4 ton package DX air conditioner

(6) air handlers chill/hot water from 4 to 8 tons each

(4) 1 to 3 lbs per hour electric humidifiers

(2) 1.5 hp hot water pumps

(2) 3 hp chill water pumps (SPAWAR)

23. QUESTION: Reference PWS Paragraph 1.2.1.1.2, After Normal Working Hours. Question: This requirement is confusing. Does the Government or the Contractor operate the after normal working hour work reception center? Please clarify.

ANSWER: After normal working hours, the contractor is responsible to provide one phone number of an individual who can make decisions and is familiar with all aspects of SPAWAR facilities and work element classifications to make accurate decisions. Typically, this has been a senior personnel/manager who is an onsite representative during normal working hours. See Question #5. (SPAWA/CONS)

24. QUESTION: In describing the Service Call Classifications (PWS Section 1.2.1.2), the government shows on page 6 of 157 the following: 5% 'Emergency' calls (approximately 500 per year) and 20%

'Urgent' calls (approximately 2,000 per year). If the remainder of the service calls are to be considered as 'Routine' calls, would not that total (for 'Routine') be approximately 7,500 calls per year (75%)? If not, please provide to all offerors the classification for the 1,000 unaccounted for service calls. (The RFP documentation shows approximately 6,500 service calls as 'Routine.')

ANSWER: Change 5% to 450, 20% to 1800 and remaining 75% will be 6750. See revised PWS dated

12 March 2012. (SPAWAR/CONS)

25. QUESTION: Regarding Service Calls: While the service call totals noted above (by classification) are important, it would be equally beneficial to know which of the specific trades personnel

(plumbers, HVAC techs, etc.) would be needed on the various calls. Will the government please provide a breakout of service calls by trade?

ANSWER: Trade breakdown is a decision of the contractor based on the specifications provided. The government will not dictate what trade by number are required. The general facility maintenance requirements are outlined in the PWS. (SPAWAR)

26. QUESTION: Regarding Service Call times: Will the Government please provide a range of time

(based on the historical workload) that it takes to complete the different types of service calls? The expected times to complete the various service call will drive the numbers of personnel required by all offerors on this effort. Without a firm historical estimate of what has transpired in recent years, all offerors will be making wildly different estimates of required personnel.

ANSWER: The time will vary based on the call. 75% of calls can be accomplished in less than 2 hours, however the remaining calls may range from less than 2 up to 16 estimated hours.

27. QUESTION: Since this contract will require vehicles, will the Government require new model year vehicles to be provided by all offerors? Is there any model year range expected as part of the proposals submitted by all offerors?

ANSWER: Vehicles utilized shall meet all state and local base requirements (registration/insurance) and must not be an environmental hazard, large leaks etc. The government will not dictate year model etc to accomplish work. It is up to the contractor to determine how they manage vehicle assignment, how many or mileage for employee's personal vehicle usage. (SPAWAR)

28. QUESTION: Reference: Attachment 3, Past Performance Questionnaire Question: Should the offeror provide the Past Performance Questionnaire directly to the "Respondent" or as part of its proposal in response to the RFP?

ANSWER: Please provide the questionnaire to the respondent; ask them to fax to 843-963-5183 or email to the Contract Administrator, Lisa B. Boyd, lisa.boyd.3@us.af.mil by the proposal due date.

(CONS)

29. QUESTION: On page 51 of 65, paragraph 252.237-7023 (b) of the RFP FA4418-12-R-0003, it states that the offeror shall provide with its offer a written plan [for Continuity of Essential Contract

Services] describing how it will continue to perform the essential contract services during periods of crisis." Does the KO intend this to be part of the Technical Proposal (Part II of the RFP) or does the

KO desire The Continuity of Essential Contractor Services Plan as a separate submittal after a contractor has been selected?

ANSWER: Continuity of Essential Contract Services is not part of the Technical Proposal. We will request it after contract award. (CONS)

30. QUESTION: Is there any way we can get serial numbers on the engine portion of the generator & water pump and possibly filter part numbers for oil, fuel and air for unit listed on Appendix H and detailed below?

Bldg Manufacturer Model Notes

450 Hawkpower GS15N/17P-LP

1647 Caterpillar 3208

3148 Cummins DOGAA Please provide serial number and spec for generator too (Usually a letter A thru H)

ANSWER: The information requested is not available; model numbers are listed above. The manufacturer and the model numbers are listed above. (CONS)

31. QUESTION: What is the Government’s timetable for making an award. Will there be a phase-in period and how long would it be.

ANSWER: We estimate a contract award date of 1 Jun and a contract start date of 1 Jul 2012. (CONS)

32. QUESTION: Option 1 is 12 months long, but subCLIN 1001AC is a 10-month Option 1 only

HVAC task. Please clarify this requirement and identify the systems that are covered by this item, as distinct from CLIN 1001AA.

ANSWER: The current HVAC maintenance contract expires on 30 Nov 12. The large HVAC equipment on that will be pulled under the facilities maintenance contract. We will be amending the solicitation with new CLINS 1001AC through 5001AC for the maintenance of the HVAC equipment listed at Appendix D. (CONS)

33. QUESTION: The DD254 Security Form is blank. Please confirm that SECRET facility clearance is required.

ANSWER: The DD 254 will be completed by SPAWAR security after award of the contract. The awardee working in classified areas must have a minimum of a SECRET facility clearance and SECRET security clearance for personnel. (CONS) mailto:lisa.boyd.3@us.af.mil tel:252.237-7023

34. QUESTION: PWS Paragraph 4.6.5 contains the following, “The Contractor shall submit a Security

Clearance DD Form 254 for each employee.” Please clarify or confirm this as the DD254 is usually associated with a contract and not an individual.

ANSWER: This is correct. Please see question #33. (CONS)

35. QUESTION: Please clarify the following, which is part of the Technical Proposal instructions, “The offeror shall demonstrate that all personnel provided for this effort will meet all security requirements shown in paragraph 4.6 of the Performance Work Statement.” Is the contractor required to provide a complete roster of personnel and indicate their security clearance levels?

ANSWER: Offerors will determine the method in which they choose to demonstrate their ability to provide personnel capable of meeting the security requirements. If providing a roster, JPAS print-out, list of key personnel, etc., all personally identifiable information (i.e. social security numbers dates of birth, etc.) for contractor personnel should be redacted where possible. (CONS)

36. QUESTION: Please provide historical data on service calls and repair work orders (labor hours, materials, cost). Also, please provide data on the annual number and cost of repairs subject to the higher limits of liability (approximately $14,000 to $35,000 per event).

ANSWER: This information is not available. (CONS)

FY-11 – Facilities Maintenance only

Labor Hours – Approximately 20,000

Material – Approximately $200,000

Subcontractor work support – Approximately $450,000

Labor cost is in addition to the above. These numbers include all tickets, PM's, Trouble Tickets/Repairs.

37. QUESTION: Will the Government retain possession of any purchased parts and materials at the end of the contract?

ANSWER: No, per PWS paragraph 3.3, ownership of unconsumed materials provided by the

Contractor shall remain with the Contractor after contract expiration. (CONS)

38. QUESTION: I don’t seem to find within the solicitation the payment terms after a task order has been completed. Am I missing something?

ANSWER: In accordance with FAR 52.212-4(i)(2), Prompt Payment, the Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315. Please submit your discount terms as part of your proposal (see block 12 of the SF

1449). (CONS)

39. QUESTION: Who is the incumbent contractor, and what is their current contract value?

ANSWER: Protein Media Inc. is the current facilities maintenance contractor. The contract total is valued at $2,214,247. EMCOR Government Services, Inc. is the current HVAC maintenance contractor. The contract total is valued at $4,526,131. (CONS)

40. QUESTION: How many subcontractors are on this project, what are their responsibilities? In other words what tasks are being subcontracted? Who are the current subcontractors?

ANSWER: This information is not available.

41. QUESTION: How many fulltime and part-time employees does the incumbent contractor have?

42. QUESTION: What Disciplines are being utilized on this contract ie. HVAC mechanic, electrician, general clerk, etc.?

43. QUESTION: Can you please provide us with the current contract’s historical data?

44. QUESTION: How many contractor vehicles are being used on this contract?

45. QUESTION: Reference the Part II Technical Proposal requirements on page 13 and the Evaluation criteria on page 16 for Technical Acceptability: Both the proposal requirements on page 13 and the

Technical Acceptability criteria on page 16 indicate that the Government is asking for “Qualified

Personnel: IAW AFFARS 5352.215-9000, Facility Clearance, the offeror must possess, or acquire prior to commencement of work against a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this solicitation. The offeror shall demonstrate that all personnel provided for this effort will meet all security requirements shown in paragraph 4.6 of the Performance Work Statement”. Please confirm whether or not the government is expecting proposers to submit information on any requirements other than meeting the qualified personnel requirements as discussed in paragraph 4.6 of the PWS.

ANSWER: See Question #35 (CONS)

46. QUESTION: Reference PWS Section 1 (23): How many irrigation systems require maintenance and repair? Are there any other “grounds work” requirements associated with this contract?

ANSWER: 3112, 3113 (Shrub areas), 3143, 3146 and 3147. Only grounds work is to restore any disturbed areas for subsurface repairs to original condition. (SPAWAR)

47. QUESTION: Reference Section 1.1.1.1 of the PWS, Appendix D and Appendix F: Section 1.1.1.1 of the PWS establishes responsibility for all large HVAC items. Appendix D, page 82, establishes the existence of 10 DDC systems but the Government did not include the frequency of PM for the

DDC systems in Appendix F. Please provide required frequency of performance for these items of equipment.

ANSWER: There are no routine PM requirements for the DDC systems, it is electronics. The DDC systems will be checked daily for any flagged issues related to temperature control systems and repair accordingly. (SPAWAR)

48. QUESTION: Reference Section 1.1.1.1 of the PWS and discussion on the subject of Large HVAC

Systems at the pre-proposal conference: Please clarify the scope and intent of this section. Is there a

100% direct correlation between section 1.1.1.1 requirements and the requirements of CLIN

1001AC? Are the 10 facilities listed in Section 1.1.1.1 the only facilities that receive HVAC attention in accordance with Appendix D, E, and F information provided in the PWS?

ANSWER: As stated in 1.1.1.1..."The contractor shall inspect and perform PM IAW manufacturer's written instructions (verbatim compliance required, Appendix E Additional PM requirements, and industry best practices for equipment listed in Appendix D, Equipment inventory. PM includes HVAC water treatment IAW Appendix K. The frequency of facility inspection PM requirements for Buildings

187, 198, 237, 450, 1639, 3112, 3113, 3143, 3146, 3147 and 3148 are specified in Appendix F...."

49. QUESTION: Reference Section 1.1.1.2 of the PWS: Are the Condensers listed in Appendix G the only equipment items that apply to Small HVAC Systems? Is the work on these condensers to be included in CLIN 1001AC?

ANSWER: No, the entire HVAC equipment on small systems is the requirement and should follow industry standard to maintain. (SPAWAR)

50. QUESTION: Reference Sections 1.1.1.1 and 1.1.1.2: The equipment lists provided in the appendices to the PWS only show equipment for the 10 buildings listed in Section 1.1.1.1. What are the contractor’s responsibilities for the equipment in the other 75 buildings? With no listing of equipment, it is very difficult to determine the work requirements for those buildings. Please clarify.

ANSWER: Maintain IAW manufacturer's and industry standard requirements. App "G" shows the list of HVAC systems w/model numbers. This is the only specialized equipment other than normal facility maintenance requirements in section 1.1.1.2. (SPAWAR)

51. QUESTION: Reference Section 1.1.3 and Appendix H: There are 11 Generators listed on page 128 of Appendix H and 11 Generators listed on page 130 of Appendix H. However, 3 of the 11 generators listed on page 128 are not listed on page 130 (3408, 3412, and 4000) and 3 of the 11 generators listed on page 130 are not listed on page 128 (450, 1639, 1647). Please clarify how many generators require maintenance and which generators receive the weekly exercise or the monthly test run.

ANSWER: There are actually 13 generators, BLDG 3148 has (3), see Column "Size KW". Page 130 should delete Bldg 3408, 3412 and 4000 under "Manual Monthly Test Run", but add Bldg 3148.

52. QUESTION: Reference Section 1.3.1: The requirement for quarterly inspections of all facilities listed in Appendix A is understood. Can the government provide historical data for the amount of work generated from these inspections? Is the work resulting from the inspections performed as service calls, PM, standing operations or some other category of work?

ANSWER #2: No, there is not historical data available that relates the service call to an inspection or customer called in request. Inspection findings will be handled as service calls.

53. QUESTION: Reference Appendix A and the discussion at the pre-proposal conference: We believe a government representative said that the last three buildings on the Appendix A list are going to be deleted from the requirements. These would include MRAP Entrance Guard Shack, T.S.Warehouse, and Air Park. Please provide clarification the facility listed above “Air Park”. It appears to be a 155,000 SF facility located on Ashley Phosphate Road. Is it included in the contract and if so, what equipment requirements are present in that facility?

ANSWER: AP, Air Park, and T.S. Whse will be removed from the building inventory. The MRAP

Entrance Guard Shack remains. (CONS)

54. QUESTION: Does the government desire contractor employees to wear uniforms?

ANSWER: The CBA will be posted with additional information for those wage categories covered.

55. QUESTION: Is there any contractor shop space or storage space in the facilities that are in the Old

Navy Base areas?

ANSWER: There are no designated contractor spaces on the Old Navy Base. (SPAWAR)

56. QUESTION: On page 14 of 65, it mentions Teaming Agreements in reference to Past

Performance. Are you looking for each team member to submit a list of 5 PP projects/surveys or as a team a total of 5?

ANSWER: No more than 5 are requested; if a first-time joint effort, each party must provide a list.

(CONS)

57. QUESTION: Please confirm whether or not a bond is required for any portion of this contract.

ANSWER: No construction will be performed. (CONS)

58. QUESTION: Could you please define “Facilities Maintenance” and give a more in depth description of the types of task orders that will be involved with this contract? During the pre-bid, chiller maintenance and the changing of light bulbs was mentioned – could you please give a few more examples of the types of work that will be done under the contract?

ANSWER: Page 2 of 157 list majority of work expected under this contract. Specialized requirements are individually listed and items (16), (17), and (22) answer your question. (SPAWAR)

59. QUESTION: Upon award of the contract, are there any government provisions regarding the hiring of the Incumbent’s employees?

ANSWER: The CBA will be posted with additional information for those wage categories covered.

60. QUESTION: We see that there is irrigation maintenance included in this contract, but is there any grounds maintenance/grass cutting?

ANSWER: Only grounds work is to restore any disturbed areas for subsurface repairs to original condition. (SPAWAR)

61. QUESTION: Please clarify Limits of Liability

ANSWER: See PWS paragraph 1.2.1. Service Calls, for an explanation and example of Limits of

Liability. (CONS)

62. QUESTION: What is the staff size of the incumbent that is currently providing the Fac Maint

63. QUESTION: I believe you mention that you would be providing actual number of service calls per year by category at the on-site last week...please confirm. Is there info also avail for service call per BLDG?

64. QUESTION: Are other CMMS programs acceptable? Does the contractor have access to a network on site or does he provide his own

ANSWER: Other CMMS systems can be submitted for consideration if they meet the capabilities listed. The contractor will not be allowed to tie into NMCI network, however an internet jack is available for use in Building T-10. The government will not be responsible for maintaining connectivity for contract performance.

65. QUESTION: Did not see much info on the irrigation and lighting systems maint/service call etc....is there additional info available

ANSWER: Irrigation systems located at buildings 3112, 3113 (Shrub areas), 3143, 3146 and 3147. See

Page 2, #17 of PWS for lighting systems maintenance. (SPAWAR)

66. QUESTION: The RFP requires service on the existing building automation system on a daily basis but does not clarify if this includes Preventative Maintenance or what is expected for a performance level. Please clarify if this includes regular PM’s and repairs.

ANSWER: The answer is yes, the contract captures PM’s and repairs as required within the represented

Limit of Liability as an overall expectation. How the contractor represents them under the contract is up to them, meaning repairs flagged in the DDC can be part of the DDC portion or itemized as a separate service call requirement. Daily checks will be made for early identification of flagged system deficiencies. Appendix E, item #24 is expected for the controls portion of PM requirement. (SPAWAR)

67. QUESTION: With the critical environment at SPAWAR and the importance of Energy

Management with the Federal government is there a minimum experience requirement for the contractor to service and maintain the Building Automation Systems (ie: factory training and 3 years experience).

ANSWER: Contractor must be able to operate and maintain DDC systems IAW manufacturer and industry standards, either through prime or subcontract execution. (SPAWAR/CONS)

68. QUESTION: There is no Phase-In/Orientation identified. Does the Government plan to include a Phase-

In/Orientation?

ANSWER: No, however the Government expects 100% participation from the incumbent contractor to coordinate transition. (CONS)

69. QUESTION: Reference Instructions to Offerors, Paragraph C.2.a): The paragraph references the DD 254 for this contract; however, the DD254 attachment is blank. Request a completed DD254 be released.

ANSWER: See Question #33 (CONS)

70. QUESTION: Reference Addendum to FAR 52.212-4, Paragraph 5: The paragraph states that the

Contractor is to work in accordance with the EMS implemented on the base; however, the expectation on the role is not clear in our opinion. Will the Contractor be required to have all hazardous items delivered through the HAZMART? Will the Contractor operate an accumulation point or will the accumulation point be operated as a Government-provided service?

ANSWER: No, all items are not mandated to be delivered through HAZMART at this time. The contractor maintains all appropriate records, MSDS etc as listed in the solicitation. Disposal of

HAZMAT/HAZWASTE is turned in through a government operated accumulation point. (SPAWAR)

71. QUESTION: Reference Paragraph 52.216-19: The limitations in the package do not match up with those in the PWS for individual buildings and the minimum of $2,500 implies that the Government may take work within the scope of the contract away from the incumbent. Please clarify how this paragraph applies to the contract.

ANSWER: This clause pertains to the repair CLINs only…1001AC through 5001AC. Work within scope <$2,500 falls under CLINs 0001AA through 5001AA. (CONS)

72. QUESTION: Reference PWS Paragraph 1.: The description of services includes a reference to DDDC operation and maintenance; however, there appear to be no Government provided workstations, connectivity to the Government network, or Government provided phone communications. Please clarify how the

Government intends for Offerors to provide this service.

ANSWER: DDC Systems are part of the building and the interface is through the government system.

73. QUESTION: Reference PWS Paragraph 1.: The paragraph contains a note at the end that construction shall not be done using this contract. The scope of services being solicited, and corresponding dollar thresholds, appears to make individual work orders subject to the Davis Bacon Act even though construction is not within the scope of services. Please clarify and confirm that the DBA is not applicable to the resulting contract.

ANSWER: The DBA is not applicable to the resulting contract. Task Orders issued will be for services only. (CONS)

74. QUESTION: Reference PWS Paragraph 1.1, Item (26): Please provide the frequency of escort services for vendors and outside Contractors.

ANSWER: Frequency is very minimal. Demand dictates requirement and will depend largely on if any subcontractor work is executed as part of the contract and escort is required. Other escort requirements will be minimal. (SPAWAR)

75. QUESTION: Reference PWS Paragraph 1.2.1: The paragraph outlines the requirement for creation of quotes for work that is estimated to exceed the $2,500 threshold. Please provide an estimate on the number of quotes that will be completed by the Contractor in a given year.

ANSWER: Government cannot give a number as the demand will dictate requirement. Any repairs outside the Limits of Liability is not a planned activity and proper PMs and troubleshooting keeps them to a minimum. The anticipation is this is a infrequent requirement. (SPAWAR)

76. QUESTION: Reference PWS Paragraph 1.2.1.1 and PWS Paragraph 1.4.4: The paragraphs imply that the

Government and the Contractor will perform job control functions for these services. Please clarify the interface between the two elements and how work is to be documented – does the Contractor provide updates to the Government’s work reception center or do we document in our own system?

ANSWER: Contractor will maintain as stated on page 9 of 157. The Contractor CMMS system will be used by the government where practical to maximize effectiveness for coordination and interface. The government help desk can provide information through the COR to assist in reporting requirements.

77. QUESTION: Reference PWS Paragraph 1.2.1.1.2: The paragraph states that the Contractor will receive calls directly from the work reception center or COR after normal working hours. Does the Government require an on-site presence for the receipt of calls from the designated entities?

ANSWER: See Question #5. (CONS)

78. QUESTION: Reference PWS Paragraph 1.2.1.2: The subparagraphs outline estimates for calls by classification; however, there is no way for Offerors to determine which location is to be serviced. Request the Government provide an estimate on the percentage of calls for each physical location to be supported (ex.

SPARWAR, Old Base, Charleston AFB, Goose Creek, etc).

ANSWER: Classification is based on demand and not a planned activity. Location cannot be pre-determined and because the proximity is close to each other, meaning 95% is within 1-6 miles, this should not be an issue. (SPAWAR)

79. QUESTION: Reference PWS Paragraph 1.2.2: The paragraph outlines a warranty requirement for service call repairs; however, the paragraph is silent on how warranty work is to be handled for inherited repairs by the incumbent. Please clarify how this requirement is satisfied for inherited repair work.

ANSWER: Any items still in warranty at time of new contract start will be identified with incumbent, but will be minimal. This will be for equipment/parts only, workmanship warranty will not transfer over unless completed by a separate contract action, meaning a construction project that was completed and still has the one year warranty associated to include workmanship which would be handled through

SPAWAR Facilities Office and not part of this contract requirement. (SPAWAR)

80. QUESTION: Reference PWS Paragraph 1.3.3: The paragraph outlines the requirements of a re-lamping program; however, we do not see that there is a count of bulbs, by type, for factoring into our pricing. As bulbs vary dramatically by price, we request that a count of bulbs be provided for our consideration.

ANSWER: See attached lists of the majority of lamp types. (SPAWAR)

81. QUESTION: Reference PWS Paragraph 1.3.3: The paragraph defines an exterior lighting requirement;

however, no lift equipment appears as Government furnished equipment. Please provide the maximum height we would need for changing bulbs.

ANSWER: Majority of re-lamping is less than 35'. A few buildings require higher distances up to approximately 50'. (SPAWAR)

82. QUESTION: Reference PWS Paragraph 3.1: The Government furnished facility information does not include data on parking provided use by the Contractor. How many dedicated parking spots will be provided for parking of Contractor-provided vehicles?

ANSWER: No designated parking spaces for contractor. Contractor parks in the same area with government personnel in close proximity to office. (SPAWAR)

83. QUESTION: Reference PWS Paragraph 3.1 and 3.2: The Government outlines support provided for office trailers. Please provide the number and location of these trailer locations.

ANSWER: is one location adjacent to contractor office building that is made available for a small trailer if required. The government only supplies the support outlined on page 14 of 157. (SPAWAR)

84. QUESTION: Reference PWS Paragraph 3.4: The Government furnished equipment does not appear to include ADPE or copier support. Please confirm that the Government is not providing these resources for use by the Contractor.

ANSWER: Correct, this is not government furnished equipment. (SPAWAR)

85. QUESTION: Reference PWS Paragraph 3.4: The Government furnished equipment does not appear to include ADPE or copier support. Please clarify the process for getting Contractor furnished equipment connected to the Government NIPRNET backbone support.

ANSWER: Contractor will not be hooked into the Navy's NMCI network. They will be tied into internet only. (SPAWAR)

86. QUESTION: Reference PWS Paragraph 4.1: The paragraph states that “work in certain annexes or sub-annexes may require Contractor continuous operations, 24 hours a day, every day of the year including holidays.” Where and how many buildings are in these annexes and what type of support is being given?

ANSWER: This is not a planned requirement and impact to contractor is expected to be minimal, if ever. There are currently no operations requiring planned work outside of standard hours. (SPAWAR)

87. QUESTION: Reference PWS Paragraph 4.3: The paragraph states “the government reserves the right to contact and have an outside third party “certified equipment specific inspector” to conduct a follow-up inspection to ensure 100% compliance verification in accordance with all applicable directives, regulations and AFI’s in the best interest of the government.” There is a disconnect between the Quality Assurance and the 100% compliance statement and the Service Summary performance threshold for certain PWS actions which state 95%, 98% and 100% compliance. Please clarify.

ANSWER: Intent is that the 100% compliance is that all work accomplished is 100% compliant. The

95% 98% and 100% is the number of actions required to me met to meet expectation. (SPAWAR)

88. QUESTION: Reference PWS Paragraph 4.4: The paragraph outlines requirements for burning permits prior to welding, burning, or cutting operations. Please provide the number of permits that were requested in the most recent 12-month period.

ANSWER: This number is less than 10 but has no basis on what may happen next year. As stated, this is required for the functions outlined and shall be adhered too. (SPAWAR)

89. QUESTION: Reference PWS Paragraph 4.4: The paragraph outlines requirements for burning permits prior to welding, burning, or cutting operations. What is the lead time for requesting a permit to actually getting one and does this processing time “count” as part of the response window for a given work order?

ANSWER: Planned burn permits shall be requested through SPAWAR Safety Office and the approval time is approximately 48 hours. Emergency requirements can be handled separately and expedited if justification warrants. (SPAWAR)

90. QUESTION: Reference PWS Paragraph 4.6.5: The paragraph states that a DD 254 must be submitted for each employee. Please confirm that the Government’s intention was actually for an SF86. If that is not the case, please clarify the Government’s intent as the 254 applies to the classified requirements of the contract.

ANSWER: See Question #33. (CONS)

91. QUESTION: Reference PWS Appendix J: Please confirm that there is a 24-hour, daily monitoring requirement for the boilers listed in the appendix.

ANSWER: There is no 24 hour monitoring requirement for boilers. Dailey checks are not mandatory but prudent as a proactive process. (SPAWAR)

92. QUESTION: Reference PWS Appendix N – Roll-Up Door Inventory: Please provide the number of doors

(electrical and manual).

ANSWER: 67 Electric, 2 manual overhead doors. (SPAWAR)

93. QUESTION: How many buildings are marked for demolition or future demolition if any?

ANSWER: Although there are facilities that may be demolished in the future, timeframe is not specified and should have no bearing on submission of proposal as maintenance is still required.