RFQ - FA441726Q00090001 - vehicle management.pdf

RFQ No. FA441726Q00090001

REQUEST FOR QUOTATIONS

VEHICLE MANAGEMENT SERVICES

HURLBURT FIELD, FL

From: 1 SOCONS/PKA To: All Qualified Interested Parties

350 Tully St. Your Company Name: _________________ Hurlburt Field, FL 32544

POC: SSgt Osvaldo Alvarado

E-mail: osvaldo.alvarado@us.af.mil

TEL: (850) 884-1593

Contracting Officer: TSgt Justin Carroll

E-mail: justin.carroll.4@us.af.mil

TEL: (850) 884-7685

See Solicitation Posting Details for Question and/or Response Dates

ALL QUOTES MUST BE VALID THROUGH 31 MARCH 2026

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; Quotations are being requested and a written solicitation will not be issued. Submit written offers only, oral offers will not be accepted. Please respond to this RFQ by providing the following information in this document.

The North American Industry Classification System (NAICS) code for this project is 811111. The Product Service Code (PSC) is J023. The Size Standard for this NAICS is $9M. Evaluation of commercial items in accordance with FAR 52.212-2 will be utilized using lowest price technically acceptable.

This requirement will be a service with 4 option periods.

*This acquisition is solicited as restricted to Small Business only.

The contractor shall provide all labor, equipment, materials, tools, parts, shipping, and all other items necessary to service the following CLINs:

Line Item Item U/M QTY Unit Price Total Price

0001 Maintenance Scheduler (01300) Hrs 1,832

0002 Motor Vehicle Mechanic (05190) Hrs 3,664

0003 Training Specialist (15050) Hrs 1,832

0004 Maintenance Mechanic Supervisor (23530) Hrs 1,832

1001 Maintenance Scheduler (01300) (option period 1) Hrs 1,832

1002 Motor Vehicle Mechanic (05190) (option period 1) Hrs 3,664

1003 Training Specialist (15050) (option period 1) Hrs 1,832

1004 Maintenance Mechanic Supervisor (23530) (option period 1) Hrs 1,832

2001 Maintenance Scheduler (01300) (option period 2) Hrs 1,832

2002 Motor Vehicle Mechanic (05190) (option period 2) Hrs 3,664

2003 Training Specialist (15050) (option period 2) Hrs 1,832

2004 Maintenance Mechanic Supervisor (23530) (option period 2) Hrs 1,832

3001 Maintenance Scheduler (01300) (option period 3) Hrs 1,832

3002 Motor Vehicle Mechanic (05190) (option period 3) Hrs 3,664

3003 Training Specialist (15050) (option period 3) Hrs 1,832

3004 Maintenance Mechanic Supervisor (23530) (option period 3) Hrs 1,832

4001 Maintenance Scheduler (01300) (option period 4) Hrs 1,832

CLIN price(s) shall include all delivery/mobilization costs to: Hurlburt Field, FL 32544 (exact location provided at award)

• Offeror must have active SAM registration at time quote submission and award.

• Offeror shall propose on all CLINs in order to be considered for award.

• Delivery Schedule: FOB Destination.

• Base Period of Performance: 12 Months

• Award shall be based on Price and Technically Acceptability to the Government.

• It is the responsibility of each contractor to ensure that their respective quote has been received by the Government POC’s identified above.

PROVISIONS INCORPORATED BY FULL TEXT

FAR 52.212-2 -- Instructions to Offerors – Commercial Items and Services (SEP 2023)

Addendum to 52.212-1 – Instructions to Offerors – Commercial Items and Services

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers."

GENERAL INSTRUCTIONS

1. To ensure timely and equitable evaluation of the offer, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements (including 1. Terms and conditions 2. Representations and certifications). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2.The offer shall consist of two parts: Part I – Price and Part II - Technical.

3.Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the deviated provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items along with the offer. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

4. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses: SSgt Osvaldo Alvarado, E-mail: osvaldo.alvarado@us.af.mil and TSgt Justin Carroll, E-mail: justin.carroll.4@us.af.mil

5.Questions must be submitted via email to the personnel noted above. All questions are due by 28 January 2026 at 02:00pm

CST.

4002 Motor Vehicle Mechanic (05190) (option period 4) Hrs 3,664

4003 Training Specialist (15050) (option period 4) Hrs 1,832

4004 Maintenance Mechanic Supervisor (23530) (option period 4) Hrs 1,832 mailto:justin.carroll.4@us.af.mil

6. Offer Submission Instructions: Offers must be submitted electronically via email. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. Due to the number of attachments required, offers shall use the following subject line to account for submissions with multiple emails:

a. a. “FA441726Q0009 - VEHICLE MANAGEMENT SERVICES - [company name] - 1 of [total number of emails sent]”

b. b. Late offers will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

7. The due time and date for offers is 10:00 AM CST on 24 February 2026.

Specific Instructions: Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Offerors must provide the following information not later than the date and time offers are due:

1.Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1).

2.Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, offers, work management, etc.);

3.Subcontractor past performance cannot be disclosed to the prime offeror without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation.

4.Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5.Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement.

6.Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractor

Part I – Price

1. Insert proposed units and prices on the first 2 pages of this solicitation document. The extended amount must equal the whole dollar unit price multiplied by the number of units. The offer(s) must be submitted for a base period plus four (4) Option Periods.

2. The offeror is required to submit "data other than certified cost or pricing data" (see definition at FAR 2.101) to support their quote. The offeror must provide appropriate data on the prices at which the same or similar items have previously been sold, adequate for determining the reasonableness of the price. The data may include, for example, sales data and any information reasonably required to explain the offeror's estimating process, including, but not limited to—

a. The judgmental factors applied, and the mathematical or other methods used in the estimate, including those used in projecting from known data; and

b. The nature and amount of any contingencies included in the proposed price.

3. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the deviated provision FAR52.212-3, Offeror Representations and Certifications - Commercial Items along with the offer. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

4. Format for quotes shall be as follows:

a. Submit offers electronically to the Government via email to SSgt Osvaldo Alvarado, osvaldo.alvarado@us.af.mil and TSgt Justin Carroll, justin.carroll.4@us.af.mil

b. b. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1.

c. c. Only electronic versions of quotes will be accepted. Faxed, USB flash drives, floppy disks, zip disks or printed quotes will not be accepted.

Part II - Technical Submission (Limited to no more than 15 pages total for Part II)

Offerors shall submit the following information in Part II:

mailto:justin.carroll.4@us.af.mil

1.Pages exceeding the page limitations set forth in this section will not be read or evaluated and will be removed from the offer.

2. The Technical Submission shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

a. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factor as defined in 52.212-2 of the solicitation.

b. Quotations shall not simply rephrase or restate the Statement of Work (SOW) or contain general statements such as "Standard Procedures will be employed."

c. Quotations shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements.

d. Offerors shall assume the Government has no prior knowledge of the offeror's experience. The Government will base its evaluation on the information presented in the offer. Elaborate artwork, expensive visuals, and other presentation aids are neither necessary nor desired.

(End of Addendum)

FAR 52.212-2 -- Evaluation -- Commercial Products and Commercial Services (NOV 2021)

Addendum to 52.212-2 – Evaluation – Commercial Products and Commercial Services (NOV 2021)

EVALUATION FACTORS FOR AWARD The Government will award a contract resulting from this solicitation based on the determination of price reasonableness. The price fair and reasonable evaluation approach will be used to compare the offeror's quote to prices found reasonable on previous purchases, similar items in a related industry, an independent Government estimate, and market research in accordance with FAR 13.106-3(a). The submitted quote will be verified to ensure that the proposed prices are proportionate to the performance objectives.

Not all offers will be evaluated for technical acceptability. The lowest price offeror will be evaluated, if the lowest price offer is technically acceptable, no other offers will be evaluated. If the lowest price offer is not technically acceptable, the next lowest price offer will be evaluated. This process will occur until an offer is found to be technically acceptable. Once an offer is found to be technically acceptable, the other higher priced offers will not be evaluated.

PRICE EVALUATION

1.Total Evaluated Price (TEP) will be calculated as follows:

a. TEP = Base Period (CLINs 0001- 0004) + Option Period 1 (CLINs 1001- 1004) + Option Period 2 (CLINs 2001- 2004) + Option Period 3 (CLINs 3001- 3004) + Option Period 4(CLINs 4001- 4004) + Option to Extend Services IAW FAR 52.217-8.

b. Quantities identified will be multiplied by the unit price to confirm the extended price and then the extended price for all CLINs will be added together for a total for that specific period.

c. Unit prices shall be used in the event that extended prices are calculated incorrectly.

d. It is important for the offeror to verify the extended pricing is accurate and to have complete unit prices and exact total amounts.

e. Prices shall be rounded off to two decimal points.

2.Total price will be calculated by totaling all CLINs inclusive of all option periods and the option to extend services IAW FAR 52.217-8. FAR 52.217-8 will be included in the price evaluation by adding 50% of the value of each CLIN in option period four to the total price. This amount is for evaluation purposes only and will not be included in the awarded contract value.

If the Government exercises FAR 52.217-8, the extension will not exceed six months total and CLINs will be added to the contract at the time FAR 52.217-8 is exercised at a monthly price equal to the preceding period of performance's monthly price in accordance with FAR 52.217-8.

3.Prices will be evaluated for completeness, fair and reasonableness, and unbalanced pricing.

a. Completeness: The Government will review pricing submissions for completeness and compliance with the solicitation.

b. Reasonableness: The Government may use various methods established in FAR 13.106-3(a) to determine that the proposed price is fair and reasonable. This evaluation will compare the proposed price with prices found reasonable on previous purchases, similar items in a related industry, an independent Government estimate, and market research to determine price reasonableness.

c. Unbalanced Pricing: The Government will analyze the offeror’s pricing to determine whether it is unbalanced on different CLINs for similar services and quantities. The offer may be rejected if the contracting officer determines that the prices are significantly unbalanced or if the unbalanced pricing poses an unacceptable risk to the Government.

d. If the Government cannot determine whether the proposed pricing to be fair and reasonable, other than certified cost and pricing data will be evaluated.

(End of provision)

DAFFARS Clauses Incorporated by Full Text

5352.201-9101 Ombudsman (JUL 2023)

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.

The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFSOC (Air Force Special Operations Command) acquisitions please contact:

Lt Col Charles Deignan AFICC/KO - AFSOC-OL Senior Contracting Official 427 Cody Avenue, Bldg 90333 Hurlburt Field, FL 32544 charles.deignan@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments:

Provisions and Clauses - 26Q0009 LRS Vehicle Management PWS Wage Determinations dated 3 Dec 2025