Set 3 Questions and Answers - 25 February 2021.pdf

FA441721R0004

Mess Attendant Services Hurlburt Field, FL Questions and Answers 25 February 2021

SET THREE

1. Question: Please Clarify Appendix 3 “The Reef Hours of Operation”, States Brunch on Weekends 0730 – 1300, Breakfast on Weekdays 0600-0830 and Lunch Weekdays 1100-1300. Are these to meals running simultaneously?

Answer: No overlapping of meal times. Brunch is served only on the weekends and Holidays. The weekday hours are as stated and do not overlap. The PWS has been updated in amendment 0001 to reflect the correct times.

1a question: Is this a new requirement that was not in the previous contract?

Answer: The hours were changed to better align with the mission feeding requirements.

2. During the Bruch meals, what time does the lunch items transition into the meal?

Answer: approximately 1000

3. Weekend and Holidays have two Brunch periods, one from 0730-1300 and 0630-1330. Please clarify!

Answer: Weekend and holiday Brunch should be posted as 0730-1300. The PWS has been updated in amendment 0001 to reflect the correct times.

4. How many Cashier stations are required for each meal period listed in Appendix 3?

Answer: See PWS paragraph 1.4.3

5. Appendix 4 states the Average Daily meal counts for all The Reef meal periods listed in Appendix 4 but does not provide this information for The Riptide meal periods. Please provide this information in the same manner as The Reef.

Answer: The PWS has been updated in amendment 0001 to add this information in Appendix 4.

6. There is not average meal count for weekday and weekend brunch meals. Please clarify.

Answer: The PWS has been updated in amendment 0001 to reflect average in Appendix 4 for Brunch.

7. Supervisors “salary exempt non-working supervisors” are prohibited from performing Union work.

Since there is no lead positions indicated in the CBA how have the Supervisors been used if they cannot perform union work?

Answer: The CBA only covers the wages required for non-supervsiory employees under this contract. The supervisory position requirements are identified in the PWS 4.1 are not subject to the

CBA.

8. Will the Government supply any office furnishings, such as desks, safes, chairs, and file cabinets at the facility?

Answer: Yes

9. Will the Government supply paper products for carryout meals, grab-N-go meals, flight meals etc…?

10. Will the Government supply all the products and materials needed by the military food service staff?

11. Appendix 6 states the following” Location - Clipper Room, Item - Dish Washer, Quantity – 1, Manufacture - CAFÉ Systems CLE-Series”. Please clarify

Answer: The PWS in Appendix 6 has been updated in Amendment 0001 to add the correct model # for the Dish Washer at the Riptide.

12. Since there is no “PERFORMANCE WORK STATEMENT” for Major Repair under1.9. Equipment Maintenance and Repair, it seems odd that question 12 “What was the cost of Repairs Oct 2019 through Oct 2020 at both dining facilities?” Would be answered this way “DFAC hires civilian contractors from off base to conduct major repairs to all kitchen equipment. DFAC team spent $30K last year in equipment repairs.” Question: Will Major Repairs be the contractor’s responsibility under the awarded contract? If yes, then we need a lot more information about the equipment in both facilities.

Answer: Major Repairs will not be the responsibility of the Mess Attendant Contractor. These types of repairs are done through different acquisitions.

13. PWS states “Setup/prepare sandwiches and serve sandwiches from the sandwich/deli/pizza bar at the Reef and Riptide.”

Will the government require this serving station to be staffed at all times during the serving period or on the occasions when there are no customers can they leave to do side work.?

Answer: The serving stationed should be staffed at all time during the serving period

14. PWS states “The contractor shall set up, replenish, serve, and break down the ice cream/pastry bar at the Riptide facility”.

Will the government require this serving station to be staffed at all times during the serving period or on the occasions when there are no customers can they leave to do side work.?

Answer: The serving stationed should be staffed at all time during the serving period

15. PWS states “1.8.1. The contractor shall clean and maintain the grounds around each facility indicated in Appendix 5.”

What are the specific boundaries to the extent of each building?

Answer: The PWS has been updated in amendment 0001 to change paragraph

1.8.1. The Contractor shall clean and maintain the immediate grounds and walk ways around each facility within 25 feet.

16. PWS states “1.8.3. Ensure all entrances, exits, and sidewalks leading to and from the facility are free of snow and ice prior to and throughout each meal period. (NOTE: sanding or salting of ice may be specified in addition to removal, if a normal practice at the installation).”

What is the average number of meal period where that snow and ace removal was necessary?

Answer: Historically, snow and ice is not common and are not a concern to our operation or cause no significant impact to our dining services. The average number of customers during the winter remains the same.

17. PWS states “1.8.4. Additional Maintenance. Weather, traffic, or other conditions may demand additional cleaning or maintenance to ensure that the grounds are clean and orderly. The contractor shall pick up all trash and debris from the perimeter of the facility to the curb in back and the sidewalks on the sides and in front of the building. Empty trash cans within grounds maintenance area.”

Appendix 4 and 5 do not provide the detail of the perimeter area between the curb in back and the sidewalks on the sides and in front of the buildings. What is the total ground maintenance area and how many trash cans are in the grounds maintenance area? Who is responsible for providing the trash bags for the outside areas?

Answer: The PWS has been updated in amendment 0001 to change paragraph 1.8.1., which reflects the area the contractor is responsible for maintaining. There are 11 trash cans, and the contractor provides the trash bags IAW PWS paragraph 4.11.1.

18. 1.6.1.5. The Contractor shall replace all burned out light bulbs and fluorescent tubes inside and outside the assigned facilities within 24 hours of burning out. The government will provide replacement light bulbs and fluorescent tubes.

Will the contract be required to change light bulbs and fluorescent tubes that over 10 feet?

Answer: No, the contract will not be required to change light bulbs and fluorescent tubes that are over 10 feet.

19. We believe the inference is that appendix 5 is the diagram and SQFT of the whole facilities, but it still is unclear based on the information provided, what areas is the responsibility of the contractor to clean and which will be cleaned by the military. It is requested that the government provide the Square footage and surface material of each space indicated in appendix 5, in a format similar to the follow matrixes.

Answer: The Contractor shall clean and maintain each facility as identified in the PWS and the total square footage of each facility is identified in appendix 5. No additional breakout will be provided.

20. Who is responsible for providing the oil, grease, honing oil, seal lubricants and other materials need for the food service equipment operation, care and prevent maintenance?

Answer: The government will provide these materials.

21. 1.14.1 miss numbered

1.14.1. The Strike Plan shall include:

1.14.1.1. Procedures for obtaining non-union and/or contract labor, to include the following:

1.14.1.1.1. Phase-in requirements for ramp-up of alternate manpower

1.17.1.1.2. Non-standards work schedule requirements.

1.17.1.1.3. Lines of authority between the service provider and non-union and/or contract laborer.

Answer: The PWS has been updated in amendment 0001 to correct this.

22. Deliverables.

TITLE PWS

Paragraph Reporting Period

Date of Submission

SUBMIT TO

Copies

Mission-Essential Contractor Services

Plan

PWS Stated

1.14.1. The Strike Plan

shall include:

1.14.1.

N/A

Final Plan Incorporated 14 Days after

Contract Award

CO

1 EA

Quality Control Plan

2.1.-2.1.2.

Final Plan at Post Award Conference

Transition Plan

PWS States

1.13. Transition Plan.

1.16.-1.16.1

No later than 30 days of contract award

Strike Plan

PWS Stated

1.14.1. The Strike Plan

shall include:

1.17.-1.17.5.

Cashier Declared Cash Receipt

DD1131

1.4.5.

PWS states

1.4.5. The

Contractor shall operate the Point of Sale system provided by the Government.

The Contractor shall maintain change funds in sufficient amounts to make change to cash patrons. The Contractor shall turn-in funds daily, and complete the AF Form

1305, Air

Force Field Feeding

After each meal

SOFSS/FSVF

Accountant

Receipt for Cash

Transfers.

The

Contractor shall secure the funds.

The Contractor shall include supporting documentati on for receipts overages and shortages with the daily turn-in of funds. The Contractor shall submit the AF Form

1305, with supporting documentati on, to the

Food Service Accountant for deposit verification the same workday funds are deposited.

The Contractor shall deposit cash overages with cash receipts and reimburse the government for cash shortages.

Quality Status

Report

2.1.4.

The is no

2.1.4 in the

PWS

Previous Month

No later than the 5th business day after the month reported

COR

Log of Scheduled

Maintenance

1.9.6

The is no

1.9.6 in the

PWS

N/A No Later than 14 days after option year completion

COR

Answer: The PWS table at paragraph 1.12. has been updated in Amendment 0001 to reflect the necessary corrections.

23. Who is responsible for cleaning the kitchen equipment listed in appendix 6 used by the military cooks?

Answer: The contractor cleans the equipment as identified in PWS.

24. Will the military personnel be responsible for cleaning their own spills, preparation areas between products and general professional food service clean as you go procedures?

Answer: Military personnel follows Tri Service Food Code of Clean as you go.

25. PWS states “This service shall be provided at the hourly rate shown in CLIN X005 for Contingency Cooks and may include weekends and holidays.” The Bid Schedule states that Contingency Cooks in CLIN X003. Please clarify.

Answer: The PWS has been updated in amendment 0001 to change paragraph 1.10.

26. Service Summary # 2 – “1.10.3. The Contractor shall provide qualified personnel to prepare food in accordance with the Air Force Corporate Food Service Recipe System and Food Service Production Logs or the military shift leaders upon request.” Is this threshold only evaluated for the items the contingency cook prepares on the days perform and the number of hours the Contracting Officer approves for Contingency Cook services?

Answer: The PWS has been updated in amendment 0001 to add to Service Summary 2, “only when option CLIN X003 is exercised”.

27. Service Summary # 8 – The is no Major Maintenance mentioned in sections 1.9.1 – 1.9.5 and there are no PWS requirements for 1.9.6, 1.9.7 or 1.9.8. Please clarify.

Answer: The PWS has been updated in amendment 0001 to correct Service Summary 8. The contractors only performs minor maintenance. All major maintenance and repair of equipment is conducted by a locally hired professional.

28. The CLINs for the Mission Essential Contractor Services Plan are out of sync with the Bod Schedule. Please clarify.

3.4.1. The Mission Essential Contractor Services Plan demonstrates a reasonable approach to how the offeror will continue to perform the below essential contractor services during periods of crisis.

CLINs X001 Mess Attendant Services @ the Reef CLINs X002 Extended Hours @ the Reef CLINs X003 Mess Attendant Services @ the Riptide CLINs X004, Extended Hours @ the Riptide CLINs X005 Contingency Cooks @ the Reef and Riptide

Answer: The solicitation has been updated in amendment 0001 to correct Section L paragraph 3.4.1.

29. 4.2.5 If a Teaming Agreement is submitted as part of the proposal as outlined in Section L para 4.2, each teaming offeror's past performance will be evaluated separately using the same evaluation methods described above. The Prime Contractor's past performance will be weighted slightly more than equal based on their overall responsibility for contract management. The separate ratings of each party in the Teaming Agreement will be combined to determine an aggregate PERFORMANCE ASSESSMENT CONFIDENCE RATING as defined in Table 5 of Section M.

Does the Prime have to recent and relevant past performance under 722310 – Food Service Contractors or just on their overall responsibility for contract management?

Answer: Recommend that offerors read paragraph 4.0 of Section M, Evaluation Factors, in its entirety. Pargraph 4.2 states “Past Performance Evaluation Process. The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract's requirements.”

Paragraph 4.2.4 states “Assigning Ratings. As a result of the relevancy and quality of the performance of the recent contracts evaluated, offerors will receive an integrated performance confidence assessment rating. Although the past performance evaluation focuses on performance that is relevant to the Technical factors and cost/price factor, the resulting performance confidence assessment rating is made at the factor level and represents an overall evaluation of contractor performance. Offerors without a record of recent/relevant past performance or for whom information on past performance is so sparse that no meaningful confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an "Unknown Confidence" rating for the Past Performance factor.” “Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror.”

Paragraph 4.2.5 states “If a Teaming Agreement is submitted as part of the proposal as outlined in Section L para 4.2, each teaming offeror's past performance will be evaluated separately using the same evaluation methods described above. The Prime Contractor's past performance will be weighted slightly more than equal based on their overall responsibility for contract management. The separate ratings of each party in the Teaming Agreement will be combined to determine an aggregate PERFORMANCE ASSESSMENT CONFIDENCE RATING as defined in Table 5 of Section M.”

30. Is EO 13495 still revoked, meaning it is no longer required to offer first right of refusal to the incumbent employee? However, we will still voluntarily choose to offer first right of refusal to the incumbent union employees.

31. 1.4.3. The Contractor shall provide two cashiers for the Breakfast, Lunch, and Dinner meal periods Mondays through Fridays and one cashier for the all meals on weekends and holidays at the Reef. During Unit Training Assembly weekends (usually once a month), the Contractor shall provide two cashiers during the lunch period at the Reef.

This PWS statement indicates that there will be Unit Training Assembly weekends, yet that is not workload date the these UTA weekends. This would also require additional staffing for at least 24 days a year for it is very relevant that we have this information. Please provide and clarify.

Answer: UTA is expected one weekend per month. There is no forecast on dates to provide to the contractors.

32. Will the Riptide dining facility been opened for UTA weekends?

Answer: No

33. Is there internet access for the contractor’s use at the office space/s provided? Is wireless internet available at the site or will the contractor be able to install Ethernet for office/administrative use?

Will an area be available in each DFAC to install wall mounted wireless timeclocks?

Answer: The office space is provided for the contractor, and the contractor provides their own internet service.

34. Does the Government provide the paper goods to include flight meals service packs, Styrofoam cups, paper ware, plastic ware, etc. for meals serviced and consumed outside the dining facility?

Answer: Yes.

35. Emergency Service Hours CLIN price – is this for one person or for the unit hour or the total number of persons needed for one hour?

Answer: The solicitation has been updated in amendment 0001 to correct the description in CLINS X004 & X005

36. Does the Government provide the paper goods to include Styrofoam cups, paperware, plastic ware, etc. for meals served and consumed in the dining facilities in the case of dishwashing systems being inoperative?

Answer: Yes.

37. Will the contractor be permitted to perform scheduled cleaning in the evenings after the dinner meal, i.e. from 1930 hours to 2330 hours?

Answer: The PWS Appendix 3 has been updated in amendment 0001 to add the contract operation hours allowed under the contract.

38. Will the Contractor be provided a facility on base for the ample storage of supplies?

Answer: Storage space within each facility (Reef & Riptide) will be provided to the contractor. No separate storage facility will be provided.

39. Can we get a copy of the current preventative maintenance schedules?

Answer: No schedule to provide. PWS paragraph 1.12 has been updated in amendment 0001 to remove the preventive maintanance log deliverable.

40. Who is responsible for cleaning of exterior windows? Are any exterior windows over 10 feet from the ground?

Answer: Contractors are required to clean exterior windows IAW PWS para 1.6.1.9. No windows are over 10 feet off the ground.

41. Will the Contractor be required to have a minimum number of personnel in the dining rooms throughout all meal periods or will the designated dining room personnel be able to leave the dining room areas in order to perform other duties?

Answer: The PWS does not call for a set number of personnel required for performance in the dining room throughout meal periods.

42. Who supplies the office furniture? Will the furniture that is presently there stay? Who supplies the safe for Government funds?

Answer: The office furniture and safe is government provided and the current furniture will stay.

43. Can invoices be submitted every two weeks IAW FAR 52.232-1(b)?

Answer: No. Invoices should be submitted once per month, as CLINS X001 & X002 have a unit of issue of “Month”.

44. Will the Contractor be required to provide any vehicles in connection with the work being performed under any services in the PWS?

Answer: The PWS does not require any vehicles to be provided with performance of the work.

45. Is there a time limit on the amount of time the Contractor has to clean the areas assigned, i.e. kitchen, serving line, dining room or dishwashing areas between meals other than to say the areas need to be cleaned prior to the start of the next meal period?

Answer: No other time for cleaning identified in the PWS other than prior to the start of the next meal period.

46. Will the Contractor be reimbursed by the Government for costs to repair and maintain equipment, including all parts and labor used plus any related special handling costs?

Answer: No, the contractor only performs minor maintenance and repairs. Those cost should be included as part of CLINS X001 and X002. All major repairs are not part of this contract.

47. 1.4.5. The Contractor shall operate the Point of Sale system provided by the Government.

The Contractor shall maintain change funds in sufficient amounts to make change to cash patrons. The Contractor shall turn-in funds daily, and complete the AF Form 1305, Air Force Field Feeding Receipt for Cash Transfers.

Answer: Yes, that is accurate.

48. Regarding meals off site – will the Contractor be required to provide employees at these off-site locations? If so, will minimum staffing be reduced by the number of employees required or will these be employee over and above the minimum staffing?

Answer: No.

49. Regarding Attachment 2 CBA, it is out of date, was effective April 1 2019. Requesting a Current CBA, most likely shows most current rates of pay and benefit rates effective April 1 2020.

Answer: The solicitation has been updated in amendment 0001 to add an updated CBA.

50. RFP Sect. 1.1.10 Who Can Participate. My particular inquiry pertains to the following:

“In order to submit an offer on a solicitation, each business concern (with exception of a SLA) in a teaming agreement must be a small business under the designated NAICS size standard, and must also be small when combined in the aggregate of all teaming affiliates.”

Under the Limitations on Subcontracting per FAR 52.219-14 (p. 24/70 of RFP), wouldn’t an 8(a) Concern be allowed to subcontract a portion of the work to an other than small business as long as the limitations on subcontracting is met? If not, can the USG explain why not?

Answer: Yes. A teaming agreement is not required in order to subcontract portions of the work, as long as the limitation of subcontracting for 8(a) SBs are met.

51. Further on question 50, it’s our understanding that the excerpt quoted above would only apply on a Joint Venture Arrangement that is not a result of the All Small Mentor Protégé Program? Is our understanding incorrect?

Answer: As long as the requirements of 13 CFR Part 124 are met. This is identified in the solicitation section L, Instruction to Offerors, at paragraph 4.2.