Memo for Record - FA441721R0002 Pre-Proposal Conference_Site Visit.pdf

MEMORANDUM FOR RECORD - FA441721R0002 – 2021 CIVIL WORKS IDIQ – 1 JUNE 2021

SUBJECT: Pre-Proposal Conference / Site Visit for 2021 Civil Works IDIQ at Hurlburt Field, FL 32566

1. The conference began on 1 June 2021, at 09:30 AM, Central Daylight Time (CDT).

2. Everyone in attendance signed in (see sign-in roster attached). Introductions were made: Contracting Officer- Mr. Richard

Compton; Contract Administrator – Jaysen Cortez; Construction Engineer – Ms. Kylie Gish & Mr. Joe DeStefano; and Construction

Inspector – Mr. Richard Youmans.

3. The following items were briefed to all attendees:

The Contracting Officer and Contract Administrator contact information:

- Contracting Officer: Richard Compton; Email: richard.compton.4@us.af.mil; Phone: 850-884-4941

- Contracting Administrator: Jaysen Cortez; Email: jaysen.cortez.1@us.af.mil; Phone: 850-884-3364

Solicitation number FA441721R0002. Current closing date of 16 Jun 2021 @ 2:00 PM, Central Daylight Time (CDT). Electronic

Proposals are to be delivered via DoD Safe Access File Exchange (SAFE) or to the 1st Special Operations Contracting Squadron, Bldg 90339, Hurlburt Field, FL, 32544 (if delivering proposals by mail (.pdf documents on CDs or DVDs), use UPS or FedEx, DO

NOT use USPS). If submitting via DoD SAFE site, the offeror shall send an email requesting a "Drop-Off" link to the personnel listed above no later than (NLT) 48 hours prior to the proposal due date/time. The time clock outside of the large conference room will be used to determine the time proposals are received. For proposals sent via DoD SAFE, the date and time stamped on the upload will be used to determine the time delivered. One minute late is still late.

It is the offeror’s responsibility to check SAM.gov for any amendments or changes to the solicitation.

HARD COPIES OF PROPOSALS WILL NOT BE ACCEPTED. Only electronic versions of the bid bonds and proposals will be accepted. Paper copies of proposals will not be evaluated, will be rejected, and will not be considered for award. Proposals shall be submitted electronically in one of the following three ways identified see Section L, paragraph 2 of the solicitation.

Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on disks (CDs or

DVDs), must send an e-mail containing the company name and the name of the person(s) requiring access to Jaysen Cortez, email jaysen.cortez.1@us.af.mil, and Richard Compton, email richard.compton.4@us.af.mil. Requests must be received NLT 72 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial

Visitor Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Please allow extra time to obtain your pass.

Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following FOUR (4) volumes:

(a) Volume I, Technical Proposal

1. Subfactor 1 – Sample Project

2. Subfactor 2 – Contractor Team Capability

3. Subfactor 3 – Bonding Capacity

(b) Volume II, A) Past Performance, B) Signed Teaming Agreement (if applicable); and

(c) Volume III, Cost/Price Proposal and Contracor Responsibility

(d) Volume IV, Seed Project

In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment

Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

Attendees were advised of the requirement to submit all questions in writing to the Contracting office NLT 04:30 PM, CDT, three

(3) calendar days following the site visit. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the Government. Email all questions to Jaysen Cortez at jaysen.cortez.1@us.af.mil AND Richard Compton at richard.compton.4@us.af.mil. Answers to the questions will be posted on the

SAM.gov website.

mailto:richard.compton.4@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:richard.compton.4@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:richard.compton.4@us.af.mil

MEMORANDUM FOR RECORD - FA441721R0002 – 2021 CIVIL WORKS IDIQ – 1 JUNE 2021

All offerors MUST complete the Online Representations and Certifications application @ https://sam.gov/content/home. Failure to complete all required Representations and Certifications will make your proposal ineligible for award. Part of the contractor's responsibility determination to be made includes having all prospective contractors having a current NIST SP 800-71 assessment in the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil/. A contractor search in the Supplier Performance

Risk System (SPRS) will be made to verify each contractor's assessment has been completed and the security requirements are either fully met or identifies a work plan to implement the remaining security requirements. https://www.sprs.csd.disa.mil/default.htm should provide additional information and help on SPRS and NIST SP 800-171 assessments.

JAYSEN K. CORTEZ

Contract Administrator

1 Attachment:

1. FA441721R0002 – Pre-Proposal Conference / Site Visit Sign-in Roster https://sam.gov/content/home https://piee.eb.mil/ https://www.sprs.csd.disa.mil/default.htm