Pre-Bid Site Visit MFR and Sign In sheet.pdf

Memorandum for Record

Subject: Pre-Bid Site Visit, Solicitation FA441720R0002. Project title – Repair Corrosion Control Facility in Hangar 90225, Hurlburt AFB, FL

Site Visit occurred 10 Mar 2020 at 09:00 AM CST. Everyone was asked to sign in and the sign in sheet and the brief will be posted on website https://beta.sam.gov/.

Introductions were made: Contracting Officer- Richard (Rick) Beaty; Construction Engineer - Mike Tuominen, Contract Administrator- Romeo Reyes.

- The Contracting Officer and Contract Administrator contact information:

Contracting Officer: Richard (Rick) Beaty; Email: richard.beaty.3@us.af.mil Phone: 850-884-2036 Contracting Administrator: Romeo Reyes: Email: romeo.reyes.1@us.af.mil. Phone: 850-884-3288 Contracting Administrator: Peter John Ungacta; Email: peterjohn.ungacta.1@us.af.mil Phone: 850-884-1252

The following was discussed:

It was pointed out the solicitation had the wrong email address for Romeo Reyes. The correct email address is romeo.reyes.1@us.af.mil.

- Solicitation number FA441720R0002. Current closing date of 31 Mar 2020 @ 2:00 PM. And one minute late is still late. Monitor the beta.sam website for any amendments to the solicitation.

HARD COPIES OF PROPOSALS WILL NOT BE ACCEPTED, however, Bid bonds must be submitted in original hard copy form (not electronically) either by hand carrying or delivered by mail by the time specified in this solicitation. Only electronic versions of the proposals will be accepted. Paper copies of proposals will be rejected and will not be evaluated or considered for award. Proposals shall be submitted electronically in one of the following three ways identified see Section L, paragraph 2 of the solicitation.

- Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on compact disk, must send an e-mail containing the company name and the name of the person(s) requiring access to Romeo Reyes, email romeo.reyes.1@us.af.mil, Peter John Ungacta, peterjohn.ungacta1@us.af.mil and Richard Beaty, email richard.beaty.3@us.af.mil. Requests must be received NLT 24 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial Vehicle Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Personal Owned Vehicles will use the main gate off of Hwy 98. Please allow extra time to obtain your pass.

- Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following THREE (3) sections:

(a) Volume I, Technical Proposal

1. Subfactor 1 – Project Schedule

2. Subfactor 2 – Management Plan and Qualification

(b) Volume II, A) Past Performance, B) Teaming or Joint Venture agreement (if applicable); and

(c) Volume III, Cost/Price Proposal and Contractor Responsibility In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) business days following the site visit, which is currently 17 Mar 2020. All questions must be submitted in Word.

format. Only those questions asked and answered in writing will be considered binding to the government. Send all questions to Richard Beaty at email richard.beaty.3@us.af.mil, Peter John Ungacta, peterjohn.ungacta.1@us.af.mil AND Romeo Reyes at email: romeo.reyes.1@us.af.mil.

- Site visit concluded at 10:15 AM CST.

//SIGNED//

ROMEO REYES

Contract Administrator