PWS_-_28_OCT_2015.doc

FA4417-16-T-0003 Attachment 1

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, MAINTENANCE & REPAIR OF

OVERHEAD DOORS, ELECTRIC VEHICLE GATES, & AUTOMATIC PERSONNEL DOORS

FA4417-16-T-0003

28 October 2015 Hurlburt Field

TABLE OF CONTENTS

1.

DESCRIPTION OF SERVICES

1.1.

ROUTINE SERVICE CALL

1.2.

EMERGENCY SERVICE CALL

1.3.

INSPECTIONS & PREVENTIVE MAINTENANCE

1.4.

COMPETITION FOR PARTS

2.

SERVICE DELIVERY SUMMARY

3.

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1.

UTILITIES

3.2.

OTHER SERVICES

4.

GENERAL INFORMATION

4.1.

QUALITY CONTROL

4.2.

QUALITY ASSURANCE

4.3.

HOURS OF OPERATION

4.4.

FEDERAL HOLIDAYS

4.5.

REPORTING PROCEDURES

4.5.1.

TECHINCAL DIRECTION

4.6.

ENVIRONMENTAL CONCERNS

4.7.

EMPHASIS ON GOVERNMENT AUTHORIZED REPRESENTATIVE

4.8.

SMOKING

4.9.

CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES, AND VEHICLE PASSES 4.9.1.

THE CONTRACTOR EMPLOYEE LIST

4.9.2.

FLIGHT-LINE ACCESS

4.9.2.1

DRIVERS

4.9.2.2

VEHICLES

5.

APPENDICES

APPENDIX A:

Estimated Workload Data

APPENDIX B:

List of Overhead Doors

APPENDIX C:

List of Electric Vehicle Gates

APPENDIX D:

List of Automatic Personnel Doors

APPENDIX E:

Deliverables

1. DESCRIPTION OF SERVICES: The contractor shall provide management, services, tools, supplies, and equipment, to perform inspections, maintenance and repair services for overhead roll-up doors, electric vehicle gates, specified base-wide gates, and automatic sliding personnel doors at Hurlburt Field, Florida in a manner that will ensure continuous and safe operation of the doors and gates listed in the Appendices. Doors and gates shall be in a good and safe working condition after repairs are made. The contractor shall provide adequate communication such that the Authorized Government Representative (AGR) will be able to reach him/her within two (2) hours between the hours of 0700 CST and 1600 CST on work days and within four (4) hours for emergency calls between the hours of 1600 CST and 0700 CST Monday to Friday or on weekends. The Contractor shall perform the services required in this performance work statement using standard industry practices and shall comply with all Environmental laws, Office of Safety and Health Administration (OSHA) standards and applicable federal, state, and local laws. Prior to ordering parts and/or commencing work, the contractor shall submit a detailed estimate to the AGR for approval. The estimate shall include at minimum, parts, labor, shipping and handling, and/or any other costs involved.

1.1. ROUTINE SERVICE CALL: The AGR shall coordinate and schedule repairs for routine service calls. The contractor shall respond within three (3) business days of notification, and must contact the AGR before entering the base. Within two (2) days after responding, the contractor shall submit an estimate to the AGR identifying nature of work, location, labor hours, reimbursable parts, and any other costs involved. The contractor shall commence work only after the approval from the AGR. The AGR may only approve reimbursement for work up to and under $2,500. All reimbursement over $2,500, must be approved by the Contracting Officer prior to commencing work. Routine service shall be completed within seven (7) days after approval. The AGR may grant extra time for parts to be ordered but the contractor shall submit a request in writing for extensions to be considered. All electrical connections between the door or gate and existing power source shall be the contractor’s responsibility, but the contractor shall not be responsible for providing new power source from existing circuit breaker panels.

1.2. EMERGENCY SERVICE CALL: The AGR will notify the contractor of emergency repairs to be made. The contractor shall respond to an emergency service call within four (4) hours of notification. After correcting the emergency situation by means of a temporary or permanent solution, the contractor shall submit an estimate to the AGR identifying nature of work, location, labor hours, reimbursable parts, and any other costs involved. The contractor shall commence work only after the approval from the AGR. The AGR may only approve reimbursement for work up to and under $2,500. All reimbursement over $2,500, must be approved by the Contracting Officer prior to commencing work. Emergency service shall be completed within seven (7) days of approval. The AGR may grant extra time for parts to be ordered but the contractor shall submit a request in writing for extensions to be considered. All electrical connections between the door or gate and existing power source shall be the contractor’s responsibility, but the contractor shall not be responsible for providing new power source from existing circuit breaker panels.

1.3. INSPECTIONS & PREVENTIVE MAINTENANCE: The contractor shall provide a schedule for inspections and preventative maintenance of doors and gates. Preventative maintenance shall be performed in accordance with standard commercial practices or manufacturer’s written instructions, whichever is more stringent. The contractor shall submit a schedule within the first three (3) working days of each month and results of inspections and preventative maintenance to the AGR within three (3) working days of completed inspections. The documentation shall include identification of door/gate system, location, date of inspection, inspector, adequately describe the work performed and/or to be performed, estimated costs of any needed repairs, and overall condition of door/gate. The estimate shall include at minimum, parts, labor, shipping and handling, and/or any other costs involved.

1.4. CONTRACTOR-ACQUIRED ITEMS (REIMBURSABLE). The Contractor shall be responsible for the acquisition of all materials and supplies to perform work under this contract and will be reimbursed at cost for all parts acquired to perform repairs during Routine and Emergency Service Calls. Office supplies are not reimbursable. Original sales receipt must support each request for reimbursement. The contractor shall obtain competition to the maximum extent possible for all parts (individual or aggregate). Parts over $3,500.00 require quotes from at least three (3) independent sources of supply. Contractor shall provide documentation of competition to the AGR prior to purchase and approval from the contracting officer must be obtained. At a minimum, the quote/receipt must identify the following:

(1) Manufacturer or brand name of item

(2) Unit of issue

(3) Actual cost to contractor (original receipt to the contractor)

(5) Labor hours and rate (if subcontracted)

2. SERVICE DELIVERY SUMMARY

Routine Service Calls

Contractor responds within time specified 95% of the time.

Emergency Service Calls

1.2.

Doors/Gates repaired within the time specified 95% of the time

Contractor responds within time specified 95% of the time

Perform annual inspections and preventive maintenance on all doors 1.3.

Inspections and preventive maintenance performed as required and results appropriately documented and provided to the Government within time specified 95% of the time.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES. The Government will make available, from existing outlets, all reasonably required amounts of utilities (e.g., electricity and water). The contractor shall conserve all utilities that are furnished without charge. The Contractor shall be required to install, maintain, and remove all temporary connections at his own expense. Removal of such connections or lines will be accomplished prior to final acceptance of the work.

3.2. OTHER SERVICES. The Government will provide standard police and fire protection. The Contractor and its employees are authorized to use the Hurlburt Field Medical Facility for emergency medical services. Reimbursements of expenses incurred by the Contractor or any its employees are the responsibility of the Contractor.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with this Performance Work Statement, applicable commercial standards, and manufacturer’s instructions. The program shall include procedures to identify, prevent, and/or correct defective services.

4.2. QUALITY ASSURANCE. The Government reserves the right to perform inspections, as it deems appropriate. Contractor shall contact AGR at the start of each job (PMs and service calls) and when work is completed.

4.3. HOURS OF OPERATION. For preventative maintenance and routine service calls, normal duty hours are Monday through Friday, 0615 to 1545, excluding federally observed holidays. For emergency service calls the contractor shall respond 24 hours a day, 7 days per week, including weekends, nights, and all U.S. Government holidays.

4.4. FEDERAL HOLIDAYS. The following is a list of federal holidays observed by this installation.

New Year’s Day, January 1 or the Friday preceding or Monday following

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 2nd Monday in February

Memorial Day, last Monday in May

Independence Day, July 4 or the Friday preceding or Monday following

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, November 11 or the Friday preceding or Monday following

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25 or the Friday preceding or Monday following

4.5 REPORTING PROCEDURES. The contractor shall provide contact information for the project manager assigned. The project manager shall have means of being contacted at all times while on Hurlburt Field.

4.5.1. AUTHORIZED GOVERNMENT REPRESENTATIVE. Contact number for the AGR (Service Contracts Section, 1 SOCES/CEOES) is (850) 884-7712 during normal duty hours. The Service Call Center (850) 884-6683 is the contact point after normal duty hours.

4.6. ENVIRONMENTAL CONCERNS. Performance under this contract shall not violate in any manner the environmental requirements of any applicable local, state, or federal entity, including the Department of Defense. The Contractor shall be responsible to ensure that any and all waste products produced by his efforts or the efforts of his subcontractors are properly disposed of off base in a manner, which complies with all applicable environmental regulations.

4.7. EMPHASIS ON GOVERNMENT AUTHORIZED REPRESENTATIVE. Any work performed that is not authorized by the Contracting Officer or AGR as specified in the PWS is done at the Contractor’s own risk and responsibility.

4.8. SMOKING. Smoking will be permitted in authorized areas only.

4.9. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES, AND VEHICLE PASSES. The contractor shall obtain base identification and vehicle passes, if required for all contractor personnel who make frequent visits to or perform work on Air Force installation(s) cite in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation. The contractor shall be required to complete the following forms (to be provided at the pre-performance conference) in order for employees to gain access to the installation:

a. Contractor Employee Listing

4.9.1. THE CONTRACTOR EMPLOYEE LIST. This form shall list every employee requiring access. Every time employees change, it shall be updated to reflect additions and/or deletions. Identify those individuals who require escort authority by including the word “escort” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For work locations please use building numbers or areas (i.e. Bldg. 90618 or RED HORSE, AMMO Area, etc.). Once completed, email the list to the Contracting Officer in EXCEL or WORD format. The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center. Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they will receive a contractor badge. If an employee will be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

4.9.2. Flight-line Access

4.9.2.1. Drivers. Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times.

4.9.2.1. Vehicles. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

4.10. Reporting Full-Time-Equivalent (FTE) Data. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at the Contractor Manpower Reporting Application (CMRA) site http://www.ecmra.mil (select the US Air Force logo). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.10.1. Reporting Period. Contractors are required to input data by 31 October of each year.

4.10.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.10.3. User Manuals. User manuals are available on the front page of the CMRA link at http://www.ecmra.mil.

5. APPENDICES:

A.

Estimated Workload Data/ Historical Parts Breakdown B.

List of Overhead Doors C.

List of Electric Vehicle Gates D.

List of Automatic Personnel Doors Overhead Doors (Annual PM)

Electric Vehicle Gates (Semi-Annual PM)

Automatic Personnel Doors (Semi-Annual PM)

Historical Reimburseable Parts Quantity Breakdown

Electric Gates

Automated Doors

Overhead Doors

Flightline Gates

Base Entrance Gates

Facility/Area Gates