FA4417-16-T-0003_-_Questions.docx

FA4417-16-T-0003 – Preventative Maintenance, Inspection, and Repair of Overhead/Automatic Doors and Electric Gates at Hurlburt Field, FL

Q: Who is the incumbent contractor/Contract #?

A: Ohopaki General Contracting and Mechanical, Inc., FA4417-11-C-0009

Q: Is there an estimated magnitude of cost for this project?

A: This will be a service requirement, and one will not be provided

Q: Are any of these gates are k-rated?

A: No

Q: Are the expectations on this contract the same as the last one?

A: The expectations are outlined in the Performance Work Statement (PWS).

Q: What was the amount of the last contract?

A: $945,928.92 for base + 4 One Year Option Periods

Q: Is there a system for PO's for work done or recommended?

A: According to Section 1.3 of the PWS: INSPECTIONS & PREVENTIVE MAINTENANCE: The contractor shall provide a schedule for inspections and preventative maintenance of doors and gates. Preventative maintenance shall be performed in accordance with standard commercial practices or manufacturer's written instructions, whichever is more stringent. The contractor shall submit a schedule within the first three (3) working days of each month and results of inspections and preventative maintenance to the AGR within three (3) working days of completed inspections. The documentation shall include identification of door/gate system, location, date of inspection, inspector, adequately describe the work performed and/or to be performed, estimated costs of any needed repairs, and overall condition of door/gate. The estimate shall include at minimum, parts, labor, shipping and handling, and/or any other costs involved.

Q: What is the process for requesting and receiving a PO for Repairs in the course of the preventative maintenance?

A: The contractor is responsible for all acquisition of materials and supplies to perform work. If the work is over $2500, it must be approved by the Contracting Officer prior to work. If the amount is over $3500, 3 quotes from 3 independent sources of supply are required. Prior to the work being done, the contractor must provide the AGR documentation of competition as well as get approval from the Contracting Officer. The quote should contain the Manufacturer name, unit of issue, actual cost to contractor, and labor hours and rate if subcontracted.