Site_Visit_MFR_and_Sign_In_Sheet _14R0038.pdf

MEMORANDUM FOR RECORD

SUBJECT: Site Visit, Solicitation - FA4417-13-R-0038

Project Title – FTFA 10-1124, RENOVATE HANGAR 3087, DUKE FIELD, FL

1. A site visit was accomplished on 31 Jul 2014 at 10:00 am local time.

2. Everyone was asked to sign in and to check the appropriate block if they would like to have their names posted on FBO for sub-contractors and suppliers. Introductions were made: Contract Administrator- Romeo Reyes, Contract Officer-Tina Kneip, Construction Engineer-Reate Davis, Construction Inspector-Michael Hamilton and Facilities Manager- Laz Martin

3. The following items were discussed:

- Solicitation number FA4417-14-R-0038. Current closing date of 15 Aug 2014 @ 2 PM. Proposals are to be delivered to 1 st

Contracting Squadron, Bldg 90339, Hurlburt Field. FL. The time clock outside of the large conference room will be used to determine the time proposals are received… And one minute late is still late.

- Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering a proposal must send an e-mail containing the company name and the name of the person(s) requiring access to Romeo Reyes, email romeo.reyes.1@us.af.mil and Tina Kneip, email tina.kneip@us.af.mil. Requests must be received NLT 24 hours prior to the date and time established for receipt of proposals. You must enter the base from the main gate (Off Highway 98). Please allow extra time to obtain your pass.

- This requirement is being accomplished by a team effort between the Hurlburt Field Contracting Office and Eglin AFB’s Civil

Engineering Squadron. Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

- A complete proposal shall consist of the following THREE (3) sections:

(a) Section I, Technical Proposal

(b) Section II, Past Performance; and

(c) Section III, Price Proposal/Executed RFP Documents.

In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Construction Contractor’s

Appraisal Support System (CCASS), the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Bid Bonds are required and the proposal shall contain one (1) original bid guarantee

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) calendar days following the site visit, which is 05 Aug 2014. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the government. Send all questions to Tina Kneip at email tina.kneip@us.af.mil AND Romeo Reyes at email: romeo.reyes.1@us.af.mil.

- Answers to the questions and site visit sign in sheet will be posted on FBO. - The contract administrator contact information is on page 1 and 2 of the SF 1442, Solicitation, Offer, and Award page. Telephone number (850) 884-3288 and e-mail address romeo.reyes.1@us.af.mil.

- Project drawings indicate Government Furnished Eyewash /Shower Unit.

Current Questions:

Question 1: Can Tennant Epoxy Coating products be substituted for the Hangar 3087?

Answer: As long as they meet or exceed all the requirements in the specification as stated in Section 09 67 23

Question 2: On sub factor 2 - Specialized Experience on Similar Type of Work, unless I over looked it, there is no page limitation for the information on each of the 1- 5 projects that can be submitted. In the past Hurlburt RFPs have limited this to one page. Can more than one page for a project be provided?

Answer: Page limitation for this sub factor will be 2 pages.

Question 3: On sub factor 2, Should the word "relevant" be "relevance" in paragraph (c) 2?

Answer: Change the word “relevant” to “relevancy” in paragraph (c) 2.

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Question 4: Which fire department will witness the fire protection system and accept it on this project? Eglin or Hurlburt

Answer: Eglin’s Fire Department will inspect and accept this fire protection system.

Question 5: Will the hangar be occupied during construction?

Answer: No, the current plan is to have the occupants move to another facility

Question 6: Is recycle service available?

Answer: Recyclables are collected at Eglin AFB. However, if available, bins can be placed on the work site to recycle specific materials.

Other questions will be submitted in writing to Contracting

- Contractors were given the opportunity to walk through the hangar to gather information for their proposal.

//Signed//

Romeo Reyes

Contract Administrator

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