Cover-Letter-for-FA4407-23-Q-CC09 AMEND 02.pdf

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

28 February 2024

MEMORANDUM FOR OFFERORS

FROM: 375 CONS/PKB

Attn: Ms. Tymera Washington 201 E. Winters St Bldg 50 Scott AFB IL 62225-5015

SUBJECT: Request for Quote (RFQ), FA440724QCC09, HVAC Chiller Maintenance for 375th Air Mobility Wing, Scott AFB. AMENDMENT 02

1. This is a Combined Synopsis/Solicitation in accordance with (IAW) federal Acquisition

Regulation (FAR) Part 12.6, as supplemented with additional information included within this notice. This announcement constitutes the only solicitation. Currently, funds are not available.

The government may cancel this combined synopsis/solicitation at any time if funds do not become available. If funds become available, the government intends to issue an award to the offeror who supplied the successful offer

2. Details concerning the proper submission of your company’s proposal is contained in the attached supporting documents for this RFQ. The Government reserves the right to not include all services identified in Appendix B in either the initial task order, and all subsequent task orders that may arise from this requirement.

3. The Government intends to award a single contract for the subject requirement. The resulting award will have a five year period of performance (Base year and four option years).

4. This acquisition is being solicited FULL and OPEN. The Government intends to utilize North

American Industry Classification System (NAICS) 541380, Testing Laboratories. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition FAC 2024-02, 12/22/23. Offerors must be registered in the System for Award Management (SAM) to be considered for award. The Product Service Code (PSC) is H141.

5. The selection for award of this contract will be made if the offeror is deemed responsible IAW FAR Part 9, as supplemented, and the proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Addendum to FAR 52.212-1 and FAR 52.212-2) and is deemed to represent the best value to the Government. Additionally, FAR 52.212-4, Contract Terms and Conditions- Commercial Items and FAR 52.212-5, Contract Terms and Conditions Requirement to Implement Statutes or Executive Orders-Commercial Items, apply to this acquisition.

6. Notice: The Subject solicitation contains optional CLINS. The Government reserves the right to exercise optional CLINS at time of award.

7. Identify any conflict of interest or appearance issues which may be a potential Organizational Conflict of Interest (OCI), IAW FAR 9.5, as supplemented. Organizational Conflict of Interest mitigation plans or a statement that no OCI exists should accompany your proposal. Contractors are responsible for immediately notifying the Contracting Officer should any potential conflict of interest arise at any time prior to and/or after contract award.

8. Your quote must include a cover letter stating quote acceptance is through 30 September 2024.

The cover letter shall be submitted on company letterhead that includes the company name, address, and a specific point of contact (POC).

9. Questions and Answers/Assumptions and Exceptions: Contractors are cautioned that all communications are to be channeled through the Contracting Officer (CO). Any questions, whether technical or contractual in nature, shall be submitted in writing. Questions and Answers shall be submitted in writing to the Contract Specialist (CS), Ms. Tymera Washington, tymera.washington@us.af.mil, and the CO, Mr. Andrew Kleiser, andrew.kleiser.1@us.af.mil. All questions shall be submitted by 12:00 PM Central Time, on Wednesday, 06 March 2024.

10. The following items represent the “Quote Package” that should be returned in response to this Solicitation:

a. Proposed pricing, to include a breakdown and justification of proposed costs.

b. Representations and Certification (see FAR 52.212-3, Offeror Representations and Certification—Commercial Items)

c. Technical solution that conforms to requirement Statement of Work.

11. There will be a site visit held on Tuesday March 5th 2024 at 10:00am. The meeting location is the

375th Contracting Squadron, 201 E. Winters St. Scott AFB, IL (Bldg 50).

A. If you need access to the base please email your first and last name, company, and cell phone number to tymera.washington@us.af.mil and andrew.kleiser.1@us.af.mil at least 24 hours in advance. Visitors without base passes will be required to get a pass from the Visitor Center located at the main entrance of Scott AFB. Visitor information must be provided to the Government point of contact in order to submit a visitor pass.

12. Quotes shall be submitted electronically to the CS, Ms. Tymera Washington, tymera.washington@us.af.mil, and the CO, Mr. Andrew Kleiser, andrew.kleiser.1@us.af.mil no later than 12:00 PM (NOON) Central Time on Monday 11 March 2024. Include in the subject line of your submission the following: “RFQ FA440724QCC09, HVAC Chiller Maintenance”. Late responses will not be accepted.

13. If there are any questions or concerns with this contract please contact the contract administrator or in the event that the contract administrator is not available please contact the contracting officer.

mailto:tymera.washington@us.af.mil mailto:andrew.kleiser.1@us.af.mil mailto:tymera.washington@us.af.mil mailto:andrew.kleiser.1@us.af.mil mailto:tymera.washington@us.af.mil mailto:andrew.kleiser.1@us.af.mil

ANDREW N. KLEISER

Contracting Officer

Attachment:

Tab 01 – Solicitation Pricing Sheet Tab 02 – Statement of Work Tab 03 - Wage Determination 2015-5075 (Rev 25) Tab 04 - Addendum to FAR 52.212-1 and Addendum to FAR 52.212-2 Tab 05 – Provisions and Clauses (Updated 14FEB24)