Request for Quote (Revised).docx

REQUEST FOR QUOTE

(THIS IS NOT AN ORDER)

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement to procure Catholic Music Director services. The Government is soliciting for “Open Market” quotes only. This requirement is being solicited as a 100% small business set-aside. Only quotes from small business vendors will be accepted. This solicitation incorporates provisions and clauses by both reference and full text. The full text of clauses incorporated by reference may be accessed electronically at www.acquisition.gov.

SCHEDULE OF SUPPLIES/SERVICES:

Period of Performance: 22 Sep 2026 – 21 Sep 2027 12 months

Period of Performance: 22 Sep 2027 – 21 Sep 2028 12 months

Period of Performance: 22 Sep 2028 – 21 Sep 2029 12 months

Period of Performance: 22 Sep 2029 – 21 Sep 2030 12 months

Period of Performance: 22 Sep 2030 – 21 Sep 2031 12 months

DELIVERY INFORMATION: All items shall be shipped to the following address:

42d ABW HQ Chaplain 331 West Dr Bldg 155 Maxwell AFB, AL, 36112

INSTRUCTIONS TO QUOTERS:

1. This will be a competitive firm-fixed priced purchase order. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. This solicitation is being issued on a competitive basis. To assure timely and equitable evaluation of quote, the quoter must follow the instructions contained herein. Failure to meet a requirement may result in a quoter being ineligible for award.

2. Specific Instructions:

a) Quoter must submit a dated quote with unit prices and extended prices in response to this solicitation.

b) Services Capability: Quoter must submit a quote for the Catholic Music Director as outlined in the Schedule of Supplies/Services for CLINs 0001-4001, sufficient in detail to confirm the quoter’s complete understanding and capability of providing the services.

c) Experience: Quoters must provide a resume indicating the following:

i. Have a minimum of five (5) years’ experience as a choir director for Catholic Masses. Be familiar with all hymns in the Missal, Music Issue, and Glory and Praise.

ii. Maintain the ability to direct a choir in the performance of this liturgical music. Be able to conduct a wide variety of different music styles.

iii. Be able to pass interview/evaluation for qualification and submit performance tape proving ability to perform Catholic liturgical music for Advent, Lent, and Ordinary Time, if requested.

iv. Be willing to work flexible hours due to possible variances for Masses or special service/activity times.

v. Be able to pass background check required as military contractor and be able to gain access to base.

a. In accordance with local security policies, be able to pass appropriate background check required by the Air Force to work around children.

d) Past Performance:

i. The quoter shall include past performance information for at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local Government or private industry) with name, phone number, email information and contract number.

ii. Relevant performance is defined as contract efforts for staffing and administrative support to educational entities, similar or greater in scope, magnitude and complexity, than the effort described in this solicitation. Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort.

iii. To be eligible for award the quoter must have no negative past performance history on Maxwell AFB. Past Performance information will be obtained and evaluated by the Government for any quoter that has performed services at any of the Maxwell AFB Chapels within the past 5 years.

e) To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoW Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

f) Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, Spencer Jones, (334) 953-5005, spencer.jones.10@us.af.mil and the Contracting Officer, Jeremy Kersey, (334) 953-3526, jeremy.kersey@us.af.mil. All responses shall be received by 01:00 PM CDT, 13 August 2026. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If confirmation has not been received within 24 hours, please contact the Contract Specialist and the Contracting Officer identified in this notice.

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest priced Offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

a) Services Capability: Quoter’s submission for the Catholic Religious Education Coordinator as outlined in the Schedule of Supplies/Services for CLINs 0001-4001, shall be evaluated to ensure it provides sufficient detail to confirm the quoter’s complete understanding and capability of providing the services.

b) Experience: Quoters provided resume shall be evaluated to ensure it indicates the following:

i. Have a minimum of five (5) years’ experience as a choir director for Catholic Masses. Be familiar with all hymns in the Missal, Music Issue, and Glory and Praise.

ii. Maintain the ability to direct a choir in the performance of this liturgical music. Be able to conduct a wide variety of different music styles.

iii. Be able to pass interview/evaluation for qualification and submit performance tape proving ability to perform Catholic liturgical music for Advent, Lent, and Ordinary Time, if requested.

iv. Be willing to work flexible hours due to possible variances for Masses or special service/activity times.

v. Be able to pass background check required as military contractor and be able to gain access to base.

a. In accordance with local security policies, be able to pass appropriate background check required by the Air Force to work around children.

c) Past Performance: The Government shall evaluate past performance of all offerors receiving an Acceptable technical rating by reviewing references provided by the offeror. The Government will be assessing offeror’s ability to meet schedules, behavior, and customer satisfaction.

1. Past Performance will be assessed using the following ratings:

a. Acceptable - Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.)

b. Unacceptable - Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

2. The quoter’s past performance information shall be evaluated to ensure at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local Government or private industry) with name, phone number, email information and contract number was provided.

3. The quoter’s past performance information shall also be evaluated for relevancy. Relevant performance is defined as contract efforts for staffing and administrative support to educational entities, similar or greater in scope, magnitude and complexity, than the effort described in this solicitation.

4. The quoter’s past performance information obtained by the Government from the Maxwell AFB Chapels shall be evaluated for any quoter that has performed services at any of the Maxwell AFB Chapels within the past 5 years to ensure there is no negative past performance history.

d) The Government anticipates competitive offers to determine price reasonableness IAW RFO 12.204(a).

ATTACHMENTS:

1. Statement of Work

2. Provisions and Clauses

3. Wage Determinations